TOWN OF COATS Board of Commissioners September 12, 2019 OFFICIAL MINUTES  LABSTRACT:  As scheduled meeting of the Board of Commissioners held on September 12, 2019 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner. Allen Mosby, Commissoner/CAlen,  Commissioner. John Raynor and Commissioner Bob Hedrick were present.  Attorney Alton Bain was present. II.CALLTOORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, RAYNOR  AND MOSBY NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BV: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM, JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, RAYNOR  AND MOSBY NOES (0)  1    V.OLDE BUSINESS: No Old Business VI.N NEW BUSINESS:  A. Street Closures- -107h Farmers Day  Nick Holcomb Town Manager presented the street closures for Farmers Day scheduled for October 11-12",2019. Mr. Holcomb stated that presented as the 107th Farmers Day that if the need to reschedule the Board would not have to approve closure for another day. (Reference #1)  RESOLVED, to approve Street Closures as presented.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, RAYNOR  AND MOSBY NOES (0)  B. Set Public Hearing - Conditional Use Permit  Nick Holcomb Town Manager requested the Board to: set a Public Evidentiary Hearing fora Conditional Use Permit for October 10th. Mr. Holcomb informed the Board that Turner Matthews has requested the permit for the construction of one (1) single family residential structure within the Town's Mixed-Use Village zoning. Mr. Holcomb shared that the Planning Board had approved to recommend approval of the Conditional Use Permit to the Board without any conditions. RESOLVED, to: set a Public Evidentiary Hearing for a Conditional Use Permit for October 10, MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, RAYNOR  2019.  AND MOSBY NOES (0)  VII. MANAGER AND COMMITTEE REPORT: A. Department Head Updates  Jeremy Hall Police Chief presented the stats for August 8 - September 12, 2019. Chief Hall informed the Board of a successful check point this week on highway 27 and a class for the Senior Center on Elizabeth Caudill Library Assistant presented the Library report for August. (Reference #3) Nick Holcomb Town Manager updated the Board concerning the water pressure on Abattoir Road which Rodney Pleasant Public Works Director had found at two inch connection that has been tied offa and feels that reconnecting the 2 inch line willl helpi increase water pressure on Abattoir.  Awareness Self-Defense. (Reference #2)  2    Nick Holcomb Town Manager informed the Board of the activity at the park. 1. 6women softball teams Tuesday and Thursday 2. Youth soccer Tuesday and Thursday 3. Fall baseball team joined Benson for the fall league Mr. Holcomb shared dates of upcoming events and Town news. 1. County CommissonersTown Hall Meeting - October 22, 2019 2. Farm to Table - Rescheduled- - October: 17,2 2019 3. Construction work upstairs completed and looks good.  4. Online billing process more complicated with the County's water software,  working on another solution.  5. Updated map on demolition and condemnation properties within the Town (Reference #4)  B. Mayor and Council goals and direction Board expressed goals and directions:  Commissioner Allen asked the number of properties that are condemned at this date. months and another 12 that are on the list that need to be condemned.  Mr. Holcomb Town Manager responded with two (2) on Lemon Street which could take four (4)tof five (5) Mayor Pro-Tem Jerry Beasley expressed concerns of the condition of the residential properties and asked to find ways to encourage citizens to clean up their properties. Mr. Beasley also stated that Nick Holcomb Town Manager was doing a great job and that the Board supported him one hundred and fifty Commissioner Allen Mosby express concerns about abandoned vehicles within the Town and asked Mr. Holcomb and the Police Chief to be active in addressing this issue. Mr. Mosby identified. a property of Chief Hall informed the Board thate eight to nine vehicles have been addressed this past month and plans have aiready been made to ride around on the golf cart to view a closer look throughout the Town. Mayor Pro-Tem Jerry Beasley agreed with Commissioner Mosby and identified properties on  percent (150%).  concern across from the post office.  Washington Street with numerous vehicles on the property. Public Works such as limbs and furniture pick up schedules.  Commissioner, Allen Mosby asked that the Town work to inform the public better on services offered by CommissionerJCA Allen asked that the Town consider purchasing a tractor with a side mower which would assist in the mowing ditches which is needed. Mr. Allen asked that this would be al budget item Commissioner Allen Mosby asked that the Town begin looking for areas around Town for small playgrounds. Mr. Mosby stated that our Parki isn'tconvenient fori many of our residents.  for next year.  3    Commissioner. John Raynor expressed that he agreed with Commissioner Mosby concerning small Mayor Pro-Tem. Jerry Beasley added that small playgroundsaround Town would be a good project for Commissioner Allen Mosby questioned issues about the. Junior Order Pool, which no one had any Mayor Chris Coats shared that Senator Tom Tillis had contacted him offering assistance with needs of emergency fort the Town and asked the Board what they felt we could inquire about. Mayor Coats shared the need for larger generators that could power at least our Police Department during an The Board discussed ways the Town could inform our elderly residents when emergency situations arise. Chief Halls shared as system that would notify residents and offered to the Board to look into other  playgrounds around different areas in Town.  next year budget. information to share.  emergency situation.  programs that may work for the Town.  VIII. PUBLIC FORUM:  Mayor Coats opened Public Forum and hearing none Mayor Coats closed Public Forum.  IX.A ADJOURN:  RESOLVED, to adjourn meeting  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY EASIPV/COMMISONERS HEDRICK, ALLEN, RAYNOR  AND MOSBY NOES (0)  Meeting adjourned at 7:50 p.m.  ha2f Karen F. Wooten, Town Clerk  Chris Coats, Mayor  hb  4