TOWN OF COATS Board of Commissioners October 10, 2019 OFFICIAL MINUTES  LABSTRACT:  Ascheduled meeting oft the Board of Commissioners held on October 10, 2019 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commisioner/CAlen, Commissioner John  Raynor and Commissioner Bob Hedrick were present. Commissioner. Allen Mosby was absent. Attorney Alton Bain was present. II.CALLTOORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN  ANDI RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN  AND RAYNOR NOES (0) V.PUBLICH HEARING:  A. Evidentiary Hearing on Conditional Use Permit-Washington Street  1    Nick Holcomb Town Manager updated the Board that this was an Evidentiary Hearing to grant or deny the permit request for a Conditional Use Permit from Turner Matthews. Mr. Holcomb informed the Board that the Planning Board had approved the request. Mr. Holcomb reiterated that the hearing must be based on evidence and standards. Mr. Holcomb presented the ordinance which the decision should be based on. 3.3.1 (B) General Standards for Reviewing Applications 1. The use requested is listed among the conditional uses in the district. 2. The requested use will not impair thei integrity or character of the surrounding or adjoining districts, nor be detrimental to the health, morals or welfare. 3. The requested use is essential or desirable to the public convenience or welfare. 4. The requested use will bei in conformity with the Town's Land Use Plan. 5. Adequate utilities, access roads, drainage, sanitation and/or other necessary 6. That adequate measures have been or will be taken to provide ingress and egress so designed as to minimize traffic congestion in the public streets. 7. That the conditional use shall, in all other respects conform to the applicable  facilities have been or are being provided.  regulations of the district in whichi it is located.  Joyce Brewer, Coats, NC, property owner of the red barn expressed the concern ofar needed barrier between the single family resident and her property. Ms. Brewer suggested ai fence to separate the two properties. Ms. Brewer expressed concerns of damage to their property Turner Matthews informed the Board that he would do whatever the Board requested from him but expressed the expense to have al barrier on all three sides. Mr. Matthews stated that he felt that al barrier ofl landscaping between the barn and this property would be sufficient. Nick Holcomb Town Manager informed the Board that the Planning Board had not requested any conditions on the request and that no hard evidence had been presented to the Board. Mayor Pro-Tem Jerry Beasley stated that there was no need to ask for any condition.  without at fence.  Mayor Coats closed Public Hearing. (Reference#1)  VI. OLD BUSINESS:  A. Conditional Use Permit - Washington Street Village Zoning. (Reference #2)  Nick Holcomb Town Manager presented a Conditional Use Permit from Turner Matthews to allow construction ofc one (1) single family residential structure within the Town's Mixed-Use  2    RESOLVED, to approve Conditional Use Permit and asked that the two parties work  together concerning al barrier.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN  ANDI RAYNOR NOES (0) VII. NEW BUSINESS:  A. Budget Amendment = Building Repairs  Nick Holcomb Town Manager requested al Budget Amendment to cover unexpected expenses on the Town Hall Building totaling $8,136. This comprised of $3,780 for stucco on the exterior brick and $4,356 on the interior wall demolition, drywall and painting.  (Reference #3)  RESOLVED, to approve Budget Amendment.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN  AND RAYNOR NOES (0) B. Cemetery Plots  Nick Holcomb Town Manager presented the Board with Two (2) plots purchased from Cindy  Brown. Lot#93A and 93B. (Reference #4)  RESOLVED, to approve purchased Cemetery Plots! 93A and 93B.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN  AND RAYNOR NOES (0)  VIII. MANAGER & COMMITTEE REPORTS: A. Department Head Updates  Karen Wooten Town Clerk/Finance informed the Board of a CD with First Federal Bank. $200,000 (two hundred thousand) was moved from NCCMT and $200,000(two hundred thousand) from the depository account. Ms. Wooten. shared that the NCCMT interest rates are going down and First Federal Bank offered a rate at: 2.05% for six (6) months.  3    Jeremy Hall Police Chief presented stats for September 12-October 10, 2019. ChiefHall reported that Farmers Day was a success with no problems. (Reference #5) Rodney Pleasant Public' Works Director presented his report for the month of September 2019.  (Reference #6)  Mike Collins Recreation Director updated the Board on activity at the Park.  1. Co-ed summer league 81 teams with at tournament and teams interested in league 2. 8U fall league which is new for recreation and teamed up with Benson, Meadows  next year  and McGee's Crossroads 3. 6soccer teams ending November: 15t 4. Women's softball league and tournament next week 5. Registration has begun for basketball 6. Exercise equipment is here 7. AsofJ June 1st-450 participants with Coats Recreation  B. Mayor & Manager Updates  Mayor Coats stated that participants requested more lighting during Farmers Day activities.  Nick Holcomb Town Manager updated the Board: 2. Library is operating well are looking to sell properties. 4. Completed work on Robert Eason Drive  1.Teresa Brown Library Director and her family are coaching teams for soccer 3. Planning - 60 day clock started on the two (2) properties on Lemon Street, owners  Mayor Pro-Tem Jerry Beasley asked about the waterlines on 27 and Orange.  Nick Holcomb Town Manager informed the Board that the tap has been made and are waiting for the chlorination testing. Mr. Holcomb stated that with this tap ninety percent (90%) of the Rodney Pleasant Public Works Director suggested a sketch of the area with pipes outlined to help understand all the connection. Mr. Pleasant stated he would prepare this sketch and  problem for Abattion Road: should see a difference int the water pressure.  present at the Novembermeeting.  IX,PUBLICFORUM:  Mayor Coats open Public Forum and hearing none closed Public Forum.  4    X.A ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOBI HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERSH HEDRICK, ALLEN  AND RAYNOR NOES (0)  Meeting adjourned at 7:50 p.m.  h hy  KarerF.V Wooten, Town Clerk mk  Chris Coats, Mayor  5