TOWN OF COATS Board of Commissioners January 9, 2020 OFFICIAL MINUTES  LABSTRACT:  As scheduled meeting oft the Board of Commissioners held on. January 9, 2020 in the Board of Commissioners'  Meeting Room at Coats Town Hall.  I.R ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner Allen Mosby,  Commissioner John Raynor and Commissioner Marc Powell were present.  Attorney Alton Bain was not in attendance.  III.C CALLTOORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0) V. OLDE BUSINESS:  A. Parking Redesign - Final Design and Specifications  Town Manager Nick Holcomb presented to the Board the design for parking area and picnic shelter/stage structure for discussion and approval to move forward. Mr. Holcomb informed the Board of slight changes from initial parking area due to adjacent landowner not signing access easement, however basic traffic circulation pattern remains. Mr. Holcomb stated that the process for bids will be over the next month and once acontractor has been selected in February, the work could begin as soon as weather cooperates. (Reference  #1)  1    Mayor Pro-Tem Jerry Beasley and Commissioner Allen Mosby agreed that the design plan for the parking area  was satisfactory to them.  Mayor Coats was agreeable and glad to see the Flag poles at the front.  Town Manager Nick Holcomb shared that the brick wall may push the budget beyond what has been approved, which Commissioner Mosby mentioned that the wall could be a project for Triton High School or Boy Scouts. Commissioner Gilbert questioned the areas that would be concrete, asphalt or gravel. Clarification was given Commissioner Raynor questioned the parking spaces which encroaches Mr. Currin property and: stated that he Town Manager Nick Holcomb expressed that Mr. Currin has no problems with the parking, being the parking is  on the concrete aligning where the asphalt meets.  thought the plan was good.  already on his property but doesn't what to give legalauthorization.  RESOLVED, to approve to go with site plan design.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER MARCI POWELL Commissioner Allen Mosby asked that Mayor Pro-Tem. Jerry Beasley's motion to include leaving the design opened for any amendments to the plan. (No amendment to the motion was made.) APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  Discussion among the Board concerning the building, stage/picnic shelter structure.  Town Manager Nick Holcomb informed the Board that the structure will be 12x24 with concrete floor. There Commissioner Gilbert suggested that the flooring could be made of wood which would be comparable.  will be a slight raised sloping on thei front and the back.  Mayor Pro-Tem Jerry Beasley stated to stay away from wood.  RESOLVED, to approve structure plans and make decisions based on bids.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BV: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  VI. NEW BUSINESS:  2    A. Budget Amendment No.2  Town Manager Nick Holcomb presented al budget amendment to cover the cost of the police vehicle that replaced the wrecked vehicle. Mr. Holcombi informed the Board that the replacement cost was $28,140.21: and the insurance reimbursement totaled $23,232.27. Mr. Holcomb requested the difference at $4,907.941 from Unappropriated Surplus. Mr. Holcomb stated that the Amendment would balance the budget for miscellaneous account to show the effects oft the monies received from the insurance company. (Reference  #2)  RESOLVED, to approve Budget Amendment #2.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR  Commissioner Gilbert questioned the cost of a vehicle.  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  B. Purchase Police Vehicle  Chief. Jeremy Hall informed the Board that at this time there has been no lucki in finding al Dodge Charger on the State Contract price. Chief Hall stated that Dodge is not making police pack Chargers and that hei is looking into other options. Chief Hall stated that he will continue to search to keep the fleet with Dodge Chargers.  Mayor Pro-Tem Jerry Beasley expressed his concerns to stay with Dodge Chargers.  Commissioner Allen Mosby questioned how the department stood with vehicles, which Chief Hall stated that Chief Hall stated that the fleet management for the department is being measured by run hours for the vehicles Mayor Pro-Tem Jerry Beasley stated that it didn'tmake more sense when vehicle are left running for half a day  the spare vehicle is the Durango.  and not mileage which he stated makes more sense.  ini the parking lot.  Commissioner Gilbert questioned how vehicles are used in the police department.  C. Souper Bowl 5K Street Closures  Bob Hedrick presented the plans and requested street closures for the seventh (7th) 5K run. Mr. Hedrick informed the Board that last year the participation was over 200 runners/walkers and with the sponsors help they cleared Nineteen Thousand ($19,000) dollars for the Soup Kitchen. Mr. Hedrick added that the event this  year is Saturday, February 1, 2020 at 2:00 p.m. (Reference #3) RESOLVED, to approve Street Closures as presented.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  3    VII. MANAGER & COMMITTEE REPORT: A. Department Head Updates  Chief. Jeremy Hall presented his stats for December 12-January gth 2020.  Commissioner, Allen Mosby questioned the cost of out oft the pocket fori radar certification.  Chief Hall replied that there is no cost for the class other than it isa difficult class and recertification is every Public' Works Director Rodney Pleasant presented his report for the month of December. (Reference #5) Town Manager Nick Holcomb stated that Mr. Pleasant has been working on bids for the Abbatoir Road water Library Assistant Elizabeth Caudill presented the Library report for the month of December. (Reference #6)  three (3) years. (Reference #4)  pressure.  Commissioner Kelvin Gilbert asked how the Library advertises their activities. Ms. Caudill stated, social media, Facebook and word of mouth.  Town Manager Nick Holcomb informed the Board that the evaluation forms for himself and" Town Clerk were at their desk and ask that they be prepared for closed session during the February meeting to finalize those  evaluations. VIII. PUBLIC FORUM:  Mayor Coats opened Public Forum.  Chamber Director Pat Godwin thanked the Board for the assistance with the Christmas events, especially Public 1. Ar meeting at the Community Building with First Bank. Colin Peregoy will be discussing what First 2. Awards Banquet February 11th-Triton High School 6:30 p.m. -Deadline for tickets January 24, 2020  Works and the Police Department. Mrs. Godwin informed the Board of the following.  Bank is doing for Coats and ways that First Bank can assist Coats.  3. Plans ofa Carnival in Coats  IX.A ADJOURN:  RESOLVED, to approve to adjourn meeting.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS GILBERT, POWELL, MOSBY. AND  RAYNOR NOES (0)  4    Meetingadjourned at 8:15 p.m.  Kulak F. Wooten, Town Clerk  Karen  hk  Chris Coats, Mayor  5