TOWN OF COATS Board of Commissioners May 14, 2020 OFFICIAL MINUTES  LABSTRACT:  A scheduled meeting of the Board of Commissioners held on May 14, 2020 in the Training Room at Coats Town Hall. The Board exercised social distancing, with six Board members, Town Manager Nick Holcomb, Town Clerk Karen' Wooten and Town Attorney Alton Bain. Captain Storicks monitored public entrance.  II. ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem. Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner. John Raynor,  Commissioner. Allen Mosby and Commissioner Marc Powell were present.  Attorney Alton Bain was present. II.CALLTO ORDER:  Aq quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER MARCI POWELL APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERSI POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  V.OLDE BUSINESS:  A. Contractor and budget for Abattoir Water Line  Nick Holcomb Town Manager updated the Board with the proposed solution to fix the pressure issues along Abattoir. Mr. Holcomb stated that the study and plans presented by LKC Engineers have approvals by DEQ, DOTand Harnett Regional Water. Mr. Holcomb presented the recommendations of Award off four bids received. Columbus Utilities, Inc. was the low bid at Twenty Nine Thousand Four Hundred and Fifty  1    dollars ($29,450) and recommended that the Town award the project to Columbus Utilities, Inc. (Reference  #1)  RESOLVED, to award Columbus Utilities, Inc. for Abattoir Road' Water Improvements. MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  Nick Holcomb Town Manager asked fora a Budget Amendment due to the added costs of the engineering RESOLVED, to approve Water Fund Budget Amendment #2t to appropriate funds for the Abattoir Road MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  services and the required check-valve. (Reference #2)  Water Improvements.  RAYNOR NOES (0)  VI. NEW BUSINESS: A. Define Essential Personnel  Nick Holcomb Town Manager requested the Board to define which employees are essential workers due to the eligibility for Covid-19 benefits. Mr. Holcomb clarified that essential personnel have to report toi their workplace and non-essential workers would be able to claim Emergency Family Medical Leave time due to the need of childcare based on a public health emergency. Mr. Holcomb added that essential employees are not able to take advantage oft this provision. Mr. Holcomb recommended that all 151 full-time  employees deemed essential.  RESOLVED, to approve all full time staff as essential personnel.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER MARCPOWELL APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  B. Utility Repayment Agreement  Nick Holcomb Town Manager presented the Board of Commissioners with School of Government blog post and repayment agreement pertaining to the Executive Order 124 mandated by the Governor. Mr. Holcomb requested the Board to approve the re-payment terms for late customers. Mr. Holcomb stated customers were not disconnected in March even though the EO-124 was noti in effect until April 1, 2020. Mr. Holcomb proposed to give these customers the same repayment opportunity as those that missed payments during  the EO-124, which was March 31, 2020 through June 1, 2020. (Reference #3)  2    RESOLVED, to approve the proposed repayment plan as presented.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  Approval of PW Mower  Nick Holcomb Town Manager requested approval fort the purchasing of John Deer Mower Z920M ZTrak at  Eight Thousand Sixteen dollars ($8,016) for the Street Department.  RESOLVED, to approve the purchase of Lawn Mower.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  D. Presentation of Proposed 20-21 Budget  Nick Holcomb Town Manager presented the proposed 20-21 Budget with his Budget message. Mr. Holcomb stated that the budget does reflect ai few oft the Board's top priorities and maintaining what the departments need to operate. Mr. Holcomb highly recommended that the Board review revenues once more datai is available in December 2020 due to the unpredictable economy during the Covid-19. Mr. Holcomb stated that priorities not addressed: such as raises for the staff could be review in December. Mayor Pro-Tem Jerry Beasley stated that Proposed Budget looked good and that he realized that the difficulty int the projection for the revenues were considered and stated that in! December that the Board should review  (Reference #4)  raises for the staff.  Commissioner Kelvin Gilbert questioned how often the Town increase water rates.  Nick Holcomb and the Board commented that increases only proposed as needed to cover rate increases from the County and the consideration, for future expenses to the water lines. Mayor Pro-Tem. Jerry Beasley commented that the Board might want to look into the possibility of selling to the County. Commissioner Kelvin Gilbert asked for update on the Police vehicle status and expressed concerns with the Nick Holcomb Town Manager stated that no purchase of vehicles this budget and one vehicle is included for the  police vehicles. proposed budget.  Commissioner Marc Powell questioned if the Police vehicles are allowed to drive home. Commissioner. John Raynor stated that the majority of our fleet should be Dodge Chargers.  Nick Holcomb Town Manager stated that our vehicle policy allows police vehicles to be driven home within a15- Commissioner Allen Mosby stated that the rotation of vehicles save the Town from repair problems.  mile distance.  3    VII. MANGERSUPDATE:  A. Reschedule. Appeal Hearings = 252 N. & 458 S. Railroad properties located at: 252 N. & 458 S. Railroad Street. Commissioner. Allen Mosby stated to set date soon.  Nick Holcomb Town Manager requested to reschedule the Appeal Hearing for Harold Dixon on  Reschedule Appeal Hearing with Harold Dixon for May 28, 2020 at 5 p.m.  B. Reopening Plans  Nick Holcomb Town Manager updated the Board concerning reopening the office following the Phrase Ilo order from the Governor. Plans to install Plexiglass along the counter at the front lobby. Hours of regular operation will be Tuesday after Memorial Day, May 26, 2020. Libraries in the County are planning to return with restrictions for special programs. Parks and Recreation are delayed. Mr. Holcomb stated that at this time no refunds given to participants that have signed up for summer ball programs. Mr. Holcomb informed that disinfectant will be used for the Library and All Department Managers reports are in your Agenda Packages. Mike Collins Recreation Director has been very active at the Park and: suggested that the Board visit to see changes that have been  areas' where the public access.  done.  Commissioner Kelvin Gilbert asked to visit and view the building and each departments.  VIII. PUBLIC FORUM:  Mayor Coats opened Public Forum with no written nor public comments, Public Forum closed.  IX. CLOSED SESSION:  A. 143-318.11 (a)(6) -Personnel Qualifications  Board of Commissioners moved into Closed Session at 8:15 p.m. Board of Commissioners moved back into Open Session at 8:52 p.m.  4    X.ADIOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER MACI POWELL APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT, MOSBY AND  RAYNOR NOES (0)  Meeting adjourned at 8:53 p.m.  Keu 17ph - Karen F. Wooten, Town Clerk  Chris'Soats, Mayor  heL  5