Town of Cramerton Board of Commissioners Meeting G.M. Michael Commission Chamber = Town Hall, Cramerton,NC  March 19,2024- = 6:00p.m.  Mayor Nelson Wills called the meeting to order at 6:00 p.m. on March 19, 2024, in the G. M. Michael Commission Chamber, Town Hall, Cramerton, North Carolina and determined there was a quorum. Rhett Cozart presented the Invocation and led the audience in the Pledge of Allegiance.  PRESENT:  Mayor Nelson Wills Commissioners:  Richard Atkinson Scott Kincaid Kathy Ramsey Dixie Abernathy Jennifer Ramsey  Town Manager Zach Ollis Assistant Town Manager. Josh Watkins Town Attorney Karen Wolter  ITEM 3: ADOPTION OF THE AGENDA  Town Manager Ollis requested to have item 6b moved before 8a for discussion. seconded by Commissioner Kincaid. The vote was 5to 01 inj favor.  A motion was. made to approve the agenda as amended. by Commissioner Abernathy. The motion was  ITEM 4: PUBLIC COMMENT  ITEM 5: Proclamations and Presentation  5a. Road Studyand Management Plan  Steve Lander with WithersRavenel gave a presentation on Pavement Management Project. He discussed how the pavement management works. Starting off byi identifying the conditions of each street by doing a pavement condition survey. A report will be proved giving the PCI condition state ranking from 100-0. The lower the number, the lower the condition oft the street. It's recommended a Once the survey has been completed. What is the Town's vision? What is an acceptable level of service?  survey be conducted every 2-3y years.    Steve provided information about treatment selection and the cost. There are four different selections: Rejuvenator, Micro Surfacing, Rehabilitation, and Reconstruction (FDR). The method of treatment would  be based on the condition of the road.  ITEM 6: Consent Agenda  6a: Board of Commissioners Meeting Minutes from February 4 20,2024 6b: Board of Commissioners Meeting Minutes from March 5,2024  Thisi item was moved to Item 8: Agenda Items Not Requiring a Public Hearing fora a correction. Amotion was made by Commissioner, Abernathy to approve the Consent Agenda. The motion was  seconded by K. Ramsey. The vote was 5to0inf favor.  ITEM 7: Agenda Items Requiring a Public Hearing  A motion was made by Commissioner Kincaid to open the Public Hearing. The motion was. seconded by  Mayor Pro Tempore Atkinson. The vote was. 51 toOinj favor.  7a. Public Hearing for Text Amendment # TA23-02 Mobile Food Vendors  Assistant Town Manager. Josh Watkins presented the text amendment #TA23-02 Mobile Food' Vendors. Currently the Town Code of Ordinances addresses food trucks that are located in the street rights of way or town owned land such as parks, but there are no regulations as such fori food trucks on private The proposed ordinance would allow these uses on a limited basis in nonresidential districts. In some of our neighboring communities, mobile food vendors are allowed to set up onas semi-permanent basis, but the Planning Board felt that ar more intermittent approach to foodi trucks was more appropriate for Cramerton, as well as additional standards to address hours of operation, distance from fire hydrants, and keeping away from streams such as the South Fork River to prevent any sort ofs spill or trash from  property.  reaching the waterways. Public Comment  Nicole Matthews - She came toi the meeting to Thank the board for listening to the email that she sent. She acknowledged that she had received al letter stating what was being done at this time.  The motion was made by Mayor Pro Tempore Atkinson to close the Public Hearing. The motion was Commissioner Kincaid. made a motion to approve TA23-02 Mobile Food Vendors. The motion was  seconded by Commissioner. Abernathy. The vote was. 5 toOinf favor. seconded by JI Ramsey. The vote was 51 to0i inj favor.  ITEM 8: Agenda Items NOT Requiring a Public Hearing    8a1 6b: Board ofCommissioners Meeting Minutes from March 5,2 2024  Zach Ollis explained where int the minutes and the changes to be made. Changes are located under Item 8c2 2nd page the 7th paragraph. Currently says, She would also like to thei issues regarding basketball, goals int the street or in the right-of-way. The change would be, She also would like to look at the ordinances and enforcement of the ordinances regarding basketball goals in the street and right-of-way. Commissioner K. Ramsey made a motion to approve the as amended. The motion was seconded byJ. 8a2. Riverlink Greenway Design Contract Amendment: 1 for Right-of-Way Acquisition Services WithersRavenel was awarded the contract for the Riverlink Greenway to perform design and permitting services in 2022. Now that the design and route are nearly completed it's time to engage a right-of-way acquisition specialist. WithersRavenel has asubconsultant, Telics, that specializes in right-of-way Since we already have a contract with WithersRavenel and they areasubconsultant, staff recommended The project budget ordinance approved fort this project set aside $50,000.00 for right-of-way acquisition. WithersRavenel presented: a quote for $45,600.00, leaving $4,400.00 of the $50,000.00 budget. Commissioner K. Ramsey made a motion to approve the Riverlink Greenway Design Contract Amendment #1 for Right-of-Way, Acquisition Services. The motion was seconded by Commissioner  Ramsey. Alli inj favor 5 to0.  acquisition.  the Town amend the initial contract to include right-of-way acquisition services.  Kincaid. The vote was 5to0i inj favor.  8b. Budget Ordinance Amendments  Mr. Ollis presented five different budget amendments that were prepared by the finance department. Budget Ordinance Amendment #4 Transfers the money reserved for the fund balance into the General Fund. This money will be placed in the general fund and is available for any purpose the board desires. #5 Credits the money received for the Baltimore CDBG Project and showcases the expenditures being #6 Appropriates fund balance to cover increases in Workers' Compensation coverage realized this fiscal #7 Moving debt related to paving and other Powell Bill expenses to the Powell Bill Fund. This will show the expenses coming from the Powell Billi fund as opposed to simply moving Powell Bill revenue to the general operating budget. Moving forward, the general operating budget will: show an expenditure to the Powell Bill Fund to cover expenses not funded through the Powell Bill program. #8 Closing of Fund 55 used for the parking lot project. This money' will be placed in the general fund and A motion was made by Mayor Pro Tempore Atkinson to approve budget ordinance amendments as presented. The motion was seconded by Commissioner. J. Ramsey. The vote was 51 toOinj favor.  prepared. year.  isa available for any purpose the board desires.  8c. Waste Services Contract    The bid process for the waste services contract has been completed. 5 Bids were received, those figures The winning bidder is Waste Pro. Staff recommended that we move forward with contract negotiations Melinda Barkley and Ted Good with Waste Pro attended the meeting to give more information about the company and the services that will be provided. Also, available to answer questions as needed. Commissioner. J. Ramsey made a motion to approve selecting Waste Pro as the winning bidder and authorize the Town Manager and Town Attorney to negotiate a contract to be brought back to the Cramerton Board of Commissioners) forf final approval. The motion was. seconded by Mayor Pro Tempore  are included int the agenda packet. and will present it for final approval.  Atkinson. The vote was 5to0inf favor.  8d. Town Code Ordinance Revisions  Staff drafted and presented the following ordinance amendments:  Section 94.20: Revises the right of way obstruction section to allow basketball goals within the street right of way; includes supplemental standards that must be met in order to have basketball goals within Section 94.03(B)(5): Removes the requirement to have the trash and recycle bins returned to the home by 9pm on the day of pickup. Staff needs further guidance on when the Board would like to see this deadline moved to: for reference, staff has included the ordinance prior to the most recent update on October 17, 2020, which made the requirement to have trash cans and recycle bins pulled back to the Staff requested that thel board give guidance on' what time do they want to use to replace the "9pm on Mayor Wills talked about the possibility with the new garbage service that the Town pickup day be on Fridays. This would allow citizens to have the weekend to get the can pulled back to the home. Attorney' Wolter recommended that the board state at time to be reflected into the ordinance. Commissioner. Abernathy requested that we, go back and start with the basketball goals, since it was the The question was asked in regards to F1 of Section 94.20, The wording of a speed limit of under 20 miles  the right of way.  home as stricter timeframe. the day of pickup" would be.  first one that was listed.  per hour. Is under 20 miles per hour a 19 per hour speed limit? Attorney' Wolter advised that it would 20 miles per hour and under. Commissioner Abernathy just wanted to make sure the language was, good.  Number 2? The Goal must be located in the front yard. Whyi is that? Why can it not be on the side of  the property?    Attorney' Wolter stated that the: side of the property is owned by someone, the Town or someone else. Josh Watkins explained that the goal would need to bei in front of the owner's property that owns the  We need to know who the owner of the property, the owner of the goal. goal. Example: the goal can't bet three houses down from the owner's property.  Commissioners. Abernathyi it says "in thei front yard." long as it's still inf front ofy your property, not the neighbors.  Josh Watkins what's being said is thati it needs to bei in front of your property. It can be on the side as Commissioner Abernathy under F there's a placeholder there (witha permit??) Then on #8 it's clarified, defined that with permits. We have discussed this regarding permits. She given it thought over the past couple of weeks. She knows there's pros and cons. Personally she has decided that we shouldn'trequire the citizens to get a permit. They've met allt the other conditions and shouldn't have to come to the Town and apply for a permit allowing them to have al basketball goal on their own property. She Attorney Wolter and. Josh Watkins advised that the permit language for F8 would be removed. Attorney' Wolter stated that the risk we have by allowing this the basketball goals reach a point where they are no longer being use and become a nuisance. There will bei times when the Town will have to say they will need to be moved, being its violation one oft these pieces of the ordinance. The language in the ordinance needed to be there sO that we will have a way to get them removed when they are no longer being used or in the way. The citizen could still receive a citation if they are in violation of this  requested to have that removed.  updated ordinance.  Commissioner Abernathy discussed the updated ordinance for the Trash Cans. After much thought she isr recommending that we allow the citizens and additional 24 hours from the time that it is currently stated tol have the binds returned to their home. This would bei the day after the day of pickup. Commissioner Kincaid stated that he doesn't knowi if moving it back 24 hours necessarily matters. Need to look at the intent oft the ordinance. The intenti is that people don'tstore their trash binds on the road. Changing the date or the required time is not going to stop repeat offenders from storing their can on the road. Those would need to receive the enforcement oft this ordinance. With that said, Ihave az zero issue with extending grace to the residence giving them extra time from an ordinance perspective. As a Town het feels that we needi to look att the letters that are being sent out. Making sure the citizens know that they are not being fined because you were sicky yesterday and didn't pull your can back. We  are reminding you ift this is a continued issue, there could be at fine coming.  Josh Watkins addressed the appeal process. Staff is recommending that the appeal go before the Town  Manager, not the Board of Commissioners.  Commissioner. Abernathy asked about setting the fee for the appeal.    Attorney' Wolter advised that the fee will be added to the fee schedule that will get approved with the budget. At this time there would be no changes untili thet fee schedule has been presented and  approved.  Attorney' Wolter recommended that the basketball goal updates be voted on at the next meeting since there are. some additional changes to be made to the ordinance. The new changes will be presented, Commissioner, Abernathy made the motion to amend: section 94.032/b)-(5): such that containers and binds must be returned to the dwelling by 9pm the evening after the day of pickup. The motion was Commissioner Kincaid. made the motion to approve code section. 92.077 as presented in the packet. The  reviewed, and vote on then.  seconded by Commissioner K. Ramsey. The vote was. 5 to 0i inj favor. motion was. seconded by J. Ramsey. The vote was 51 tooi inj favor.  8e. Town Code Ordinance Revisions for Criminal Penalties  Attorney Wolter and Chief Adams have been working on updating the Town Code Ordinance revision for The Town Code needs to be revised to come into compliance with NC General Statuesre relating to Section 10.99: Revised to remove references to criminal penalties for town code violations. Also revised violation correction periods for 5 days to 10 days to be consistent with other sections of the Town Code Section 34.99: Revised to reflect that violations under the Civil Emergency section can be treated as criminal penalties; this section is consistent with NC General Statutes in that violations of this nature are  Criminal Penalties. This is the first of several to come. criminal penalties fori town code violations.  and adds a section specifically allowing the town to abate certain violations.  allowed to be enforced with criminal penalties.  8f. Downtown Cramerton Stormwater Projects Update  Chase Sturges gave an update on Stormwater projects for downtown. There are several stormwater pipes in downtown Cramerton that are old. They are terra cotta metal; terra cotta metal does not have the longest life span. In 20/21 as stormwater master plan was completed. Those were at the top of the In 20/21 the town received a quote for Cured-In-Place Pipe (CIPP) a trenchless method used for rehabilitating existing pipelines without the need for extensive excavation. It involves inserting a flexible liner into the damaged pipe. Once positioned correctly, the liner isi inflated, and the resin cures in place, creating a new: structural pipe within the existing one. This method is commonly used for repairing or renewing stormwater pipes, offering significant cost savings and reduced disruption compared to  list to be repaired.  traditional dig-and-replace methods.    We have received three quotes for this scope of work. The quotes range from $99,000 to $230,000. Attorney' Wolter asked the board to make a motion to lift the stay on the Garbage Can Enforcement. A motion was made by Commissioner. Abernathy to lift the Executive Stay on Trash Can Bin Code Enforcement. Commissioner K. Ramsey seconded the motion. The vote was 5to0inf favor.  ITEM 9: Manager's Report  Town Manager Ollis when the stay took place regarding trash cans and basketball goals. The Town sent out al letter to 33 individuals who were the ones that had received issues with trash cans and/or Staff are working extremely hard, been very busy around here. Thanked everyone for all they do.  basketball goals.  ITEM 10: General Staff Reports  No additional information to report from staff.  ITEM 11: Commissioners Comments  Commissioner. J. Ramsey - She thanked all the staff for sO hard on the Ordinances and what you do ona  day-to-day basis.  Commissioner Abernathy - Cramerton Historical Society will host another field trip group on March 27- 28 Sherwood Elementary. She thanked Brandon Free and his team partnering with us for these field 2nd topic - Ordinances that we discussed tonight. As we move forward with different language and continuing enforcement oft the ordinances. lask for continued communication and heads up with the board ife enforcement is accelerated or changed in anyway. It's greatly appreciated. Commissioner Abernathy requested to have a speed study on the main road into the Mayflower Meadow neighborhood, and Timberlake neighborhood. That the results be presented as soon as it's available. Also, 11th Street and the effectiveness of the current temporary speed bumps. Mayor Pro Tempore Atkinson thanked staff for their quick response getting back our request from two  trips.  weeks ago.  Commissioner K. Ramsey thanked staff for all they do. She knows how busy it's been lately.    Commissioner Kincaid wished a Happy Birthday to Charles Hastings, lifetime resident, fantastic neighbor.  Thanked staff for all they do.  Mayor Wills = General Assembly will be starting short section in a couple weeks. We are quickly running out of time to put in requests. We need to look at the project list to see what might be available for assistance. Projects around infrastructure, quality ofl life (Parks & Rec playground), and public safety are  key projects where funding could be available.  ITEM 12: Closed Session Pursuant to 143-318.11(3) - To Consult with  Attorney to Preserve Attorney/Client Privilege  ITEM 13: Closed Session Pursuant to NCGS 143.318.11(5) -To Establish, or to Instruct the Public Body's Staff or Negotiating Agents Concerning the Position to be Taken by or on Behalf of the Public Body An motion was made by Commissioner Kincaid to move into closed. session pursuant to NCGS. 143- A motion was made. by Commissioner Kincaid to come out of closed: session pursuant to NCGS. 143-318-  318.11(3). Commissioner Abernathy. seconded the motion. Alli inj favor. 11(5). Commissioner K. Ramsey seconded the motion. Alli inj favor.  ITEM 13: Adjournment  A motion was made by Commissioner Kincaid to adjourn, and Commissioner K. Ramsey seconded. The  vote was 51 to0i inj favor. The meeting was adjourned at. 11:30pm.  Nelson Wills, Mayor  ATTEBT: SR  Town Clerk yERS,  o  SEAL PAMERTON: