TOWN OF COATS Board of Commissioners July 9, ,2020 OFFICIAL MINUTES  LA ABSTRACT:  A: scheduled meeting of the Board of Commissioners held on. July 9, 2020 in the Board of Commissioners Meeting Room at Coats Town Hall. The Board exercised social distancing, with five Board members, Town  Attorney Alton Bain, Town Manager Nick Holcomb and Town Clerk Karen Wooten.  II.F ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner. John Raynor and  Commissioner Marc Powell were present. Commissioner Allen Mosby was absent. Attorney Alton Bain was present. I.C CALLTOORDER:  A quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those ina attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER MARC POWELL APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT. AND RAYNOR  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT AND RAYNOR  NOES (0)  V.C OLD BUSINESS: No Old Business VI. NEW BUSINESS:  1    A. Code EnforcementA Agreement - N-Focus  Nick Holcomb Town Manager presented an agreement with N-Focus for approval with funds included in the 2020/2021 budget. Mr. Holcomb informed the Board that Code Enforcement and Minimum Housing requires most of the attention from the Town. Mr. Holcomb: stated that with the assistance from N-Focus, the Town would begin addressing minimum housing issues with ten (10) worse properties and N-Focus will be preparing Mayor Coats questioned if N-Focus would be working here on site fori the Town, which Mr. Holcomb stated Commissioner Gilbert inquired about what enforcement authority they would have and how the selection would work. Mr. Holcomb replied that the Board would have to approve any actions and asked the Board to  monthly reports with status updates.Reference #1) they would be here to build the case file only.  assist with properties they! know need attention. RESOLVED, to approve Agreement with N-Focus.  MOTION BY: COMMISSIONER MARCF POWELL: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT AND RAYNOR  NOES (0)  B. Computer Services Agreement - Harnett IT  Nick Holcomb Town Manager presented the Computer Support Service Agreement for approval. Mr. Holcomb stated that the service with our phones and IT support from the County has been a positive decision.  (Reference #2)  RESOLVED, to approve Computer Services Agreement with Harnett County IT.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT AND RAYNOR  NOES (0)  C. Online Convenience Fee  Nick Holcomb Town Manageri informed the Board that Utility On-Line Payment is now available for our customers. Mr. Holcomb stated that several customers have already used the on-line bill pay. Mr. Holcomb asked approval to update the Town's Fee Schedule to include a Convenience Fee of 3% and would eliminate over the phone payments. Mr. Holcomb commented that the 3%1 fee would go to offset the cost of Heartland  charges.  RESOLVED, to approve to update Town's Fee Schedule to include a convenience fee of 3%. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASIE/COMMISIONERS POWELL, GILBERT ANDI RAYNOR  NOES (0)  D. Major Subdivision Request- Delma Grimes Rd  Walter Weeks Planning Board Chairman presented a request fora a Major Subdivision from property owner Mary Ellen Lauder. Mr. Weeks clarified that this would provide for nine (9) buildable lots off Delma Grimes Rd  2    int the ETJ Residential Agricultural district. Mr. Weeks added that there are no extension of publicv water or sewer and no new roads. Mr. Weeks stated that the Planning Board recommends that the Board approve the  Major Subdivision. (Reference #3) RESOLVED, to approve Major Subdivision.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT AND RAYNOR  NOES (0)  E. Plan for Purchase of Police Vehicle  Nick Holcomb Town Manager informed the Board that Dodge Chargers may be available in the spring of 2021 and that the two (2) 2013 Chargers are having engine troubles. Mr. Holcomb stated thei importance of keeping Interim Chief Ken Storicks stated that Dodge Durango could possibly be available in the falli if ordered now, however expressed that he would be pleased with either. Interim Chief Storicks expressed concerns of the Discussion among the Board were cages for the Durango, mileage difference and the warranty if purchased through State Contract. Interim Chief Storicks stated that warranty is the same coverage, mileage difference is  vehicles that identify with Coats Police Department. (Reference #4)  importance to purchase a vehicle as soon as possible.  al low factor and cages are installed that work with SUV's. RESOLVED, to approve of Dodge Durango.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER MAC POWELL APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT AND RAYNOR  NOES (0)  Nick Holcomb stated the Durango would be white with Coats stripping.  F. Cemetery Plots (Reference #5)  Nick Holcomb presented five (5) cemetery plots for approval purchased by Monica Stewart. Plots593C-597C.  RESOLVED, to approve Cemetery Plots! 593C-597C purchased by Monica Stewart.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER MAC POWELL APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT ANDI RAYNOR  NOES (0)  3    VII. MANGER'S UPDATE: A. Parks Capital Project work session  Nick Holcomb Town Manager asked the Board to plan a work session to address projects for the Park. Mr. Holcomb suggested meeting at the Park and work to have ai five (5) year plan for Capital Projects for the Park.  Mr. Holcomb asked if the Board would consider having a retreat to discuss plans. Commissioner Kelvin Gilbert: stated that the present park is not in his plans.  Mr. Holcomb added that the discussion and plans can be addressed for a uptown park area. Mayor Coats stated that the Board could meet at the park and return to the Town Hall to discuss plans. All Commissioners were int favor oft the retreat. Retreat planned for September 12, 2020 at 9:30a.m.  Nick Holcomb informed the Board:  1. Board of Adjustment meeting which approved for a small business-Barber/Peauty Shop 2. Town will be receiving funds from Harnett County from the State Covid Funds. Interim Chief Storicks presented stats for the month of. June 2020. (Reference! #6) Jeannette Elkins Assistant Library Director presented Library report for. June. (Reference #7) Nick Holcomb Town Manager stated that the project on Abattoir Road has received thei final approval. Commissioner, Marc Powell questioned the status of the. 35. speed limit on. Abattoir Road.  Nick Holcomb Town Manager stated that DOT requires a Public Hearing and he can work toward planning that. Commissioner Kelvin Gilbert asked for verification on the Abattoir Road completion and asked what the status Nick Holcomb Town Manager confirmed that the Abattoir Road is completed and is working well and informed the Board that Chief Hall is waiting on Disability Retirement and once that decision is made the opened position  was on the opened position. for Police Chief.  will be advertised. VIII. Public Forum  Mayor Coats opened Public Forum and hearing none closed Public Forum.  IX. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER MARC POWELL APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, GILBERT AND RAYNOR  NOES (0)  4    Meeting adjourned at 7:56p p.m.  thi 7wod  Karen F.  Town Wooten, Clerk  AL  Chris Coats, Mayor  5