TOWN OF COATS Board of Commissioners September 10, 2020 OFFICIAL MINUTES  L.A ABSTRACT:  As scheduled meeting of the Board of Commissioners held on September 10, 2020i int the Board of Commissioners' Meeting Room at Coats Town Hall. The Board exercised social distancing, with five Board members, Town. Attorney Alton Bain, Town Manager Nick Holcomb and Town Clerk Karen' Wooten.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner Allen Mosby and  Commissioner Marc Powell were present. Commissioner. John Raynor was absent. Attorney Alton Bain was present. III. CALLTOORDER:  Ad quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance. Town Manager Nick Holcomb asked to add Item V-D, Cemetery Plots under New Business.  RESOLVED, to approve Agenda with added item V-D, Cemetery Plots.  MOTION BY: COMMISSIONER MARC POWELL: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER KELVIN GILBERT: SECOND BY: COMMISSIONER MARCI POWELL APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  V. PRESENTATION:  A. Auditor's Update on FY1 19-20    Lee Grissom with Preston Douglas & Associates presented the Town's Financial Statement for the fiscal year of 2019-2020. Mr. Grissom presented graphs along with the audit reports, which show the Town in good condition. Mr. Grissom stated that the audit was clean and unmodified, with that being the best opinion given. Mr. Grissom added that this is the opinion for the fourth year that Preston Douglas & Associates has been auditing the Town. Mr. Grissom stated the position of reserves has increased toa twelve-month reserve and commented on the low debt status oft the Town. (Reference #1)  VI. PUBLIC HEARING:  Mayor Coats opened Public Hearing. A. North Orange - Reduce Speed Limit  Nick Holcomb Town Manager stated the Town is petitioning NCI Department of Transportation to reduce speed limit on North Orange Street from the intersection of Hwy 27 to the intersection of Irbin Drive from 45 mph to 35 mph. NCI Department ofT Transportation requires an official Ordinance change, which requires  a public hearing. (Reference #2)  Hearing no one Mayor Coats closed Public Hearing Item A.  B. 699SLincoln Rezoning  Nick Holcomb Town Manager reiterated the reason for the rezoning request due to the result of the land transferring from ETJto in Town limits. This area is zoned Residential Agriculture which is not zone for Town limits. Mr. Holcomb stated that the Planning Board has recommended rezoning to R-20 due to the size oft the lots, which are over one acre each and meet all the criteria of an R-20: size lot. (Reference #3)  Hearing no one Mayor Coats closed Public Hearing Item B.  VII. NEWB BUSINESS:  A. North Orange - Reduce Speed Limit  Nick Holcomb Town Manager requested to approve Ordinance to reduce the speed limit on North Orange Street from the intersection of Hwy 27 to the intersection of Irbin Drive from 45 mph to 35 mph. RESOLVED, to approve Ordinance to reduce the speed limit on Hwy 27 to Irbin Drive from 45 mph to 35 MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  mph.  NOES (0)  B. 6995. Lincoln Rezoning  Nick Holcomb Town Manager requested to approve rezoning of property at 699 S. Lincoln Street to R-20. RESOLVED, to approve rezoning property that annexed into the Town Limits, which is in compliance of  the Future Land Use Plan.  2    MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER MARCI POWELL APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERSF POWELL, MOSBY, AND GILBERT  NOES (0)  Addendum to Water Tank Maintenance Contract  Nick Holcomb Town Manager requested the Board to approval the addendum to the Water Tank maintenance contract with Utility Service Co., Inc. The addendum ist to include the Containment and Logo fort the additional One Hundred Thousand Dollars ($100,000) over the next five (5) years for the N. Carrie Street tank. Mr. Holcomb informed the Board that payment has been made to Duke Power Company to  relocate the power lines prior to the Containment. (Reference #4) RESOLVED, to approve Addendum to Utility Service Co., Inc. contract.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0) D. Cemetery Plot  Nick Holcomb presented plot C-397 purchased by Donna Jean Penny for Board approval. (REFERENCE: #5)  RESOLVED, to approve plot C-397 purchased by Donna Jean Penny.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  VIII. MANAGER'S UPDATE:  A. Saturday (9/12) Capital Planning Workshop  Nick Holcomb Town Manager informed the Board that the workshop would be at the Park: shelter at 9:00 Mr. Holcomb stated that the plan is to walk around the park and discuss ideas to improve our recreation area and to discuss completion of the downtown parking area. Mr. Holcomb asked the Board to review the  a.m.  handouts used during the workshop. (Reference #6) B. Tuesday (9/15)458S S Railroad Street Order to Demolish  Nick Holcomb Town Manager reminded the Board of the scheduled hearing for the property located at 458 S.R Railroad Street at 6:00 p.m. Mr. Holcomb expressed the importance of having a quorum due to  Commissioner Mosby being out of Town.  3    Mr. Holcomb Town Manager shared the monies received from Harnett County through the Cares Act, which Mr. Holcomb Town Manager updated the Board on results from Code Enforcement and presented a report of Ken Storicks Interim Chief presented the stats for August and updated the Board that the Durango to be  total One Hundred Nineteen Thousand Dollars ($119,000). the properties and the status of each. (Reference #7) delivered by the end of the month. (Reference #8) Emergency Respond Plan for State. (Reference #9)  Rodney Pleasant Public' Works Director presented the report for August and updated the Board concerning the Nick Holcomb Town Manager updated the Board with repairs completed at the park and that Mike Collins  Recreation Director is addressing the request to have T-Ball in the fall.  IX. PUBLICFORUM:  Mayor Coats opened Public Forum. (Reference #10)  Pat Godwin Chamber Director updated the Board on the following:  a. September 19, 2020-1 10:30a.m. Grand Marshall Sam Shelton demonstration behind Coats  Museum  b. September 26, 2020 - 2:00 p.m. Crossroad Prayer Visual October 10, 2020- -1 11:00a.m. Barbecue Plate Sale at Community Building d. November: 29, 2020-5:00 p.m. Christmas Tree Lighting December 10, 2020- - Christmas Parade Possibly a stationary parade Beautification Committee working on Christmas decorations fort the Town  Joyce J. Toy, 252 E. Lemon Street - Questioned why information concerning her son's car being broken into has  not been followed through with and concerns with the grass being cut. Interim Chief Storicks stated he would) follow up with her on Friday.  Laural Hoton, 383 S. Church Street - Inquired about the progress concerning the flooding on her property due to the Town Homes built next to her property. She expressed the major flooding and water issues on her  property.  Nick Holcomb Town Manager stated he is working with Robert Barefoot owner oft the Town Houses and will call Commissioner Gilbert thanked everyone for their involvement with the Town meeting and asked them to give an  him on Friday to get an update. update at next months' meeting.  4    Levern Sanders, 108 N. McLean Street- ask that the Town do something concerning the water flowing from Stephanie Elliott, 126 N. McLean Street - expressed concerns with the flooding in her front and back yards, which. she feels is coming from the field. Stated that the smell from the standing water smells like al hog lagoon. Asked where we go from here to tryt to solve a problem and not create another problem. Commissioner Mosby asked the residents to ask citizens not to cut and puti items in the ditches.  the storage units toward the homes int that area.  Mayor Coats closed Public Forum.  X.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER MARC POWELL APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY AND GILBERT  NOES (0)  Meeting adjourned at 8:20 p.m.  Kac7lidh  Karen F.  Town Clerk  hb  Wooten,  Chris Coats, Mayor  5