TOWN OF COATS Board of Commissioners October 8, 2020 OFFICIAL MINUTES  LA ABSTRACT:  A scheduled meeting of the Board of Commissioners held on October 8, 2020 ini the Board of Commissioners' Meeting Room at Coats Town Hall. The Board exercised social distancing, with five Board members, Town  Attorney Alton Bain, Town Manager Nick Holcomb and Town Clerk Karen Wooten.  II.ROLLCALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner Allen Mosby and  Commissioner Marc Powell were present. Commissioner. John Raynor was absent. Attorney Alton Bain was present. III. CALL TO ORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda  MOTION BY: COMMISSIONER MARC POWELL: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER KELVIN GILBERT: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  V. NEW BUSINESS: A. Camera Storage Contract  Nick Holcomb Town Manager requested approval for an addendum for Camera Data Contract. Mr. Holcomb informed the Board that Axon Enterprise, Inc. is the company we have been using for the past five  (5) years.  1    Interim Chief Storicks explained to the Board that the contract is forl license and storage for six (6) units. Mr. Storicks added that the service suited the Police Department's needs. (Reference #1)  RESOLVED, to approve five-year (5) contract with Axon.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER MARC POWELL. APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  B. PDHVACUnit  Nick Holcomb Town Manager presented the Board two (2) quotes for proposals on HVAC units. Mr. Holcomb informed the Board that the unit that needs replacing is for the Police Department and whichi is an old unit and the coil needs replacing. Mr. Holcomb asked the Board to approve replacing the unit.  (Reference #2)  RESOLVED, to approve lowest bid fromJ8 & M Heating and A/C, Inc. fora4t ton Trane. MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  NOES (0)  Set Public Hearing on Conditional Use  Nick Holcomb Town Manager requested the Board to set a Public Hearing for Conditional Use Permit at 34 N. McKinley Street for November 12, 2020. Mr. Holcomb informed the Board that the Planning Board discussed the application and recommended to approve the Conditional Use with two conditions: 1. Primary bays used facing the existing parking lot and bays facing McKinley Street used as secondary 2. Storage of new and used tires to bei inside building or other enclosed area with the exception of  bays with owners assisting with traffic ingress and egress.  daily display oft tires on racks.  RESOLVED, to set Public Hearing for November 12, 2020 for Conditional Use.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY,AND GILBERT  NOES (0)  2    D. Storm Water & Drainage Update  Nick Holcomb Town Manager updated the Board on drainage issues:  1. Church Street- - pipe installed for drainage to cross Church Street and drain excess water down' W. 2. McLean Street - Confirmed that the Retention pond designed to standards by engineer and approved by NC Department of Environmental Quality (DEQ) and that there is no evidence of drainage issue due to the retention pond. No Right-of-Ways between the ten (10) acre field and  Erwin Street.  rear of properties.  Commissioner Gilbert thanked Public Works fort the improvements on Church and suggested that the Board keep ini mind of the problems on McLean. Street and suggested that we may need to discuss with the ten (10) acre  property owner.  VI. MANAGER'S UPDATE:  Nick Holcomb Town Manager updated the Board on the following items. 1. Halloween 6-8, encouraging social distancing. 2. Food Drive - Senior Center, October 9, 2020  3. Getting bids for November 8, 2020 meeting for demolition on 458 S. Railroad Street and two (2) 4. Water Tower completion Monday October 12, 2020. Larger plane logo estimated cost of Thirteen  properties on Dooley Street, which will need inspection for asbestos.  Thousand ($13,000).  Discussion among the Board to leave tower with the Town of Coats lettering.  Ken Storicks Interim Chief presented his stats for September and confirmed with Commissioner Gilbert that he Rodney Pleasant Public Works Director presented the September report and updated the Board of the opened Nick Holcomb Town Manager informed the Board that the activity in the Library is improving, woman's tournament going on at the park and that Mike Collins is getting prices on the improvements for the parking area (tennis courts). Mr. Holcomb updated the Board that the old building is down, the Scouts are working hard  has followed up with Mrs. Toy and given her the report she has requested. (Reference #3)  position. (Reference #4)  with their project and the sign relocated.  VII. PUBLIC FORUM: (Reference: #4)  Mayor Coats opened Public Forum and stated the guidelines, rules and procedure for Public Forum.  Pat Godwin Coats Chamber Director updated the Board on the following items:  3    1. Ribbon cutting for Marshall Arts and demonstration went well 2. Prayer visual at 55 & 27 went well 3. October 10, 2020 plate sale at Community Building 4. Christmas' Tree lighting scheduled for November 29, 2020 5. Parade in the planning stage 6. Artificial trees are being worked on 7. New members joining Chamber.  Laura Holton, 383 S. Church Street, Coats, NC- Thanked Rodney for the work his department has done and  questioned the repairs that Robert Barefoot has promised which have not been done.  Mayor Coats closed the Public Forum. VIII. CLOSED SESSION:  RESOLVED, to move into Closed Session pursuant to 143-318.11 (a) (6) Personnel and 143-318.11 (a) MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER MARCPOWELL APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  (1) Approval of Minutes.  NOES (0)  Moved into Close Session at 7:49 p.m. Returned to Open Session at 8:07 p.m. Mayor Coats asked for any further actions needed.  RESOLVED, to approve payment of Thirty Thousand Dollars ($30,000) to Chief Hall under Town policy for discretionary lump sum payout and approve Chief Hall retaining upon request his service weapon, contingent upon returning all Town property and signing of acknowledgement of requirement to MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND GILBERT  reimburse Town under certain circumstances.  NOES (0)  4    IX.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER MARC POWELL: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY AND GILBERT  NOES (0)  Meeting adjourned at 8:10 p.m.  KRu 1wioh Karen F. Wooten, Town Clerk  Chris Coats, Mayor  Lk  5