TOWN OF COATS Board of Commissioners December 10, 2020 OFFICIAL MINUTES  LABSTRACT:  As scheduled meeting of the Board of Commissioners held on December 10, 2020 in the Board of Commissioners Meeting Room at Coats Town Hall. The Board exercised social distancing, with five Board  members, Town Manager Nick Holcomb and Town Clerk Karen Wooten.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem, Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner Allen Mosby and  Commissioner Marc Powell were present. Commissioner John Raynor was absent. Town. Attorney Alton Bain was present.  II.CALLTOORDER:  Aq quorum being present, Mayor Coats called the meeting to order at 7:00 p.m. Mayor Coats led those in attendance in the Pledge of Allegiance.  Mayor Coats delivered the invocation and a moment of silence was in memory of Officer Clay Meadows.  RESOLVED, to approve Agenda as presented.  MOTION BY: COMMISSIONER MARC POWELL: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY AND GILBERT  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER MARCPOWELL APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY AND GILBERT  NOES (0)  IV.NEW BUSINESS:  A. Assessment of Committee Appointments  1    Nick Holcomb Town Manager requested that the Board approve to continue with the Cemetery and Recreation Committee as appointed last year due to the disruption in meetings because of Covid-19. Mr. Holcomb added that these committees have not met on their normal quarterly meetings. (Reference #1) RESOLVED, to approve to continue the Parks & Recreation and Cemetery Committee for one (1) MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY. AND GILBERT  extended year.  NOES (0)  V. MANAGER'S UPDATE  Nick Holcomb Town Manager updated on the following items:  1, Rural Development Grant at 100%- Due March1-2020 - Present to Board  2. Radio Read Meters = Harnett County transitioning to Radio Read Meters next year, which we are trying to piggyback off Harnett County and work with the same company due to our intertwined operation with Harnett County. Mr. Holcomb stated that this company would work to give us the 3. Town Christmas lunch- Planned at the Public Works building to have room for social distancing. December 23, 2020 at 1:00 p.m. Mr. Holcomb informed the Board that the staff would be donating  same options as the County. Meter SYS will present to the Board in March 2021.  to Officer Meadow's family.  Jeanette Elkins Library Assistance presented the Library report for the month of November. (Reference #2) Mike Collins Recreation Director updated the Board of activity at the park. Busy summer and fall with adult softball with all practicing social distancing. Participants were five hundred sixty seven (567) with twenty-seven teams (27), which: should bring ina around thirty thousand ($30,000) to the Town with the contribution from the County. Mr. Collins stated that due to the restrictions the decision made to not offer basketball this year and focus on an earlier spring season. Mr. Collins shared the progress of the walking trail and expressed his appreciation to Troop 125 for all the work they! have done. The following items were items of need for the Park.  1. Adult softball is in demand 3. Picnic Tables 4. Ditch' Work 6. Topi field repairs  2. Completion oft the Natural Trail and rocks for the path  5. Funding for Tennis Courts to repair cracks, seal and one side fencing down as requested by the Board  2    Commissioner Gilbert questioned Mr. Collins concerning problems ori issues with the basketball courts at  Campbell which Mr. Collins commented none.  Commissioner Gilbert asked about applications for vacant Police Officers.  Mr. Holcomb Town Manager stated that the positions have been advertised and working to fill the positions. Mr. Holcomb stated that we are presently operating with four (4) officers short from seven (7).  VI. PUBLIC FORUM:  Mayor Coats opened Public Forum and hearing none Public Forum closed.  VII.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY AND GILBERT  NOES( (0)  Meeting adjourned at7 7:35 p.m.  Kan 7wliotr Karen F. Wooten, Town Clerk  hu  Chris Coats, Mayor  3    TOWN OF COATS Board of Commissioners December 10, 2020 OFFICIAL MINUTES  LABSTRACT:  AB Budget Work Session oft the Board of Commissioners held on December 10, 2020 in the Board of Commissioners' Meeting Room at Coats Town Hall. The Board exercised social distancing, with five  Board members, Town Manager Nick Holcomb and Town Clerk Karen Wooten.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner. Allen  Mosby and Commissioner Marci Powell were present. Commissioner. John Raynor was absent.  I. CALLTO ORDER:  Aquorum being present, Mayor Coats called the meeting to order at 6:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda as presented.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER MARC POWELL APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY AND  GILBERT NOES (0)  IV.DISCUSSION OF TOWN FINANCIAL POSITION: A. Update on Revenue /B. Explanation of Salaries  Nick Holcomb Town Manager presented a mid-year review oft the financial outlook for the Town. Mr. Holcomb expressed the uncertainty of revenue projection for the 2020/2021 budget, which was the reason for estimating the sales taxi revenues as ai thirteen percent (13%) decrease and with the Executive Order knowing there would be loss of revenue due to no cutoffs and no late fees for the Water Fund. Mr. Holcomb updated the Board that for the first quarter revenues, the trend is atan eighteen percent (18%) increase over last year and only six (6) customers remain on the payment plan. Mr. Holcomb commented on the unexpected revenue of one hundred and nineteen thousand dollars ($119,000) received from the CARES reliefi fund. Mr. Holcomb shared the negative unforeseen effects of the pandemic, which has shown in the lowi interest receiving from the NCCMT monies and the Police  1    Department payout. Mr. Holcomb expressed his primary recommendation is to considera ai five percent (5%) salary increase for the staff. This would increase salary expense around twelve thousand dollars ($12,000) expensed between General Fund, Water Fund, Solid Waste Fund and Powell Bill. Mr. Holcomb stated that the increase does not include the Town Manager nor the Town Clerk. Mr. Holcomb asked the Board to discuss the possibilities of making a budget amendment for the following:  1. Debt Service for the Town Hall Building $170,000 Generator, painting old Public' Works building $36,000 4. Planning and Zoning - Increase Demolition- $10,000  2. Building Repairs -I Mold issue, Board Room Flooring, Signage on window, Camera System, 3. Town Park Upgrades - Resurface Tennis Court area, Grad and Gravel for Trail- -9 $10,000  Mr. Holcomb reiterated that we are expecting an increase in our tax revenues of thirty seven thousand dollars ($37,000) which would offset the increase in salary, reducing the budgetedi interest and the expense for a HVAC unit and walls in the Police Department. Possible increase of thirty three thousand  dollars ($33,000) for expenditures would include:  1. $10,000 Demolition 2. $10,000 Park Trail & Court  3. $13,000 Repairs-Camera, signage, PW painting, flooring or Generator.  After presentation, Nick Holcomb Town Manager asked the Board to discuss and give directions forany  Budget amendments.  V. DISCUSSION OF BUDGET AMENDMENTS:  A. Commissioners Desired Improvements/ B. Direction on Budget Amendments  Discussion and agreement among the Board'so direction for Budget Amendments to present in. January  2021's meeting listed below:  1. 5% pay increase fori the Staff 2. Pay! Debt off to USDA for the Town Hall Building 3. Flooring for Board room 4. Repair walls int the Police Department 5. Increase Demolition expenditure $10,000 6. Funds for the approved HVAC  The Board expressed concerns to be address in the 2021/2022 Budget as listed:  1. Park Roads 2, Cemetery Streets 4. Tennis Court Repair 5. Signage 6. Camera  3. Streets in the Town- priority number one  2    7. Generator  VI.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS POWELL, MOSBY, AND  GILBERT NOES (0)  Meeting adjourned at 6:58 p.m.  Kk  KauZzk Karen F. Wooten, Town Clerk  Chris Coats, Mayor  3