TOWN OF COATS Board of Commissioners February 11, 2021 OFFICIAL MINUTES  LABSTRACT:  Ascheduled meeting of the Board of Commissioners held on February 11, 2021 int the Board of Commissioners' Meeting Room at Coats Town Hall. The Board exercised social distancing, with five Board members, Town Manager Nick Holcomb and Town Clerk Karen Wooten.  I.ROLL CALL:  Mayor Chris Coats, Commissioner Kelvin Gilbert, Commissioner Allen Mosby, Commissioner. John  Raynor and Commissioner Marc Powell were present. Mayor Pro-Tem Jerry Beasley was absent. Town Attorney Alton Bain was present.  III. CALL TO ORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BV: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), COMMISSIONERS POWELL, MOSBY, RAYNOR AND GILBERT  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER MARCPOWELL APPROVED, AYES (4), COMMISSIONERS POWELL, MOSBY, RAYNOR AND GILBERT  NOES (0) V.OLD BUSINESS:  A. Planning Board Appointment  1    Nick Holcomb Town Manager informed the Board of the vacant position on the Planning Board due to. Jack. Johnson moving out oft the Town and not able to fulfill the remainder of his three (3) year term. Mr. Holcomb express the efforts tot fill this position with only one application received from Jean Powell. Mr. Holcomb informed the Board thati it was legal for the appointment of Mrs. Powell to the Planning Board, however did express that the Board may want to discuss due to the appearance of having Mrs. Powell on the Planning Board being the wife of Commissioner Marc Powell. Mr. Holcomb stated that he and Attorney Alton Bain would be glad to answer any Commissioner. Allen Mosby stated that he did not have any questions or concerns pertaining to appointing Jean Powell to serve on the Planning Board. Commissioner Mosby commented that the Town had dealt with this situation in the past and that being a small Town there were no issues.  questions or concerns from the Board. (Reference #1)  Commissioner Marc Powell requested to reframe from voting on this matter. RESOLVED, to approve Jean Powell the only applicant to serve on the Planning Board. MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (3), COMMISSIONERS MOSBY, RAYNOR. AND GILBERT  NOES (0) V.N NEW/BUSINESS: A. Resolution USDA RD Grant  Nick Holcomb Town Manager requested the Board to approve al Resolution in support of USDA Grant. Mr. Holcomb informed the Board that there was no cost to the Town and would allow the Town to move forward with al Downtown Master Plan. Mr. Holcomb stated that he would be sending five (5) letters from business owners along with the Resolution. (Reference #2) RESOLVED, to approve Resolution in support of the USDA Grant and give Mr. Holcomb  authority to proceed.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (4), COMMISSIONERS MOSBY, RAYNOR, POWELL AND GILBERT  NOES (0)  B. Resolution Hazard Mitigation Plan  Nick Holcomb Town Manager informed the Board that approval oft the Cape Fear Hazard Mitigation Plan isr required to receive Emergency Management funding from the State and FEMA. Mr. Holcomb requested the Board approve the Resolution to adopt Cape Fear Regional Hazard  Mitigation Plan. (Reference #3)  RESOLVED, to approve Resolution on Cape Fear Regional Hazard Mitigation Plan. MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER MARCPOWELL APPROVED, AYES (4), COMMISSIONERS MOSBY, RAYNOR, POWELL AND GILBERT  NOES (0)  2    C. Interlocal Library Agreement  Nick Holcomb Town Manager informed the Board that the County is updating their Interlocal Library Agreement with all the libraries in the system. This agreement is to formalize affiliation in areas of Board of trustees, property ownership, personnel, technology and operations. Commissioner Kelvin Gilbert questioned how the staff felt concerning this agreement, which Mr.  (Reference #4)  Holcomb responded that there is fulls support from the Librarystaff RESOLVED, to approve Harnett County Interlocal Library Agreement.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED, AYES (4), COMMISSIONERS MOSBY, RAYNOR, POWELL AND GILBERT  NOES (0) D. Budget Calendar  Nick Holcomb Town Manager presented the 2021/2022 Budget calendar to set dates for budget  work: session and budget adoption. (Reference #5) RESOLVED, to approve Fiscal Year 2021/2022 Budget Calendar.  MOTION BY: COMMISSIONER MARC POWELL: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (4), COMMISSIONERS MOSBY, RAYNOR, POWELL AND GILBERT  NOES (0)  VI. MANAGER & COMMITTEE REPORT: Nick Holcomb informed the Board:  1. Property on Dooley Street has been demolished and the outside buildings. 2. Moisture issues in the Police Department been repaired. 3. Waiting on quotes for carpet and camera system  A. Financial Update  Karen Wooten Town Clerk informed the Board that Three Hundred Thousand Dollars ($300,000.00) moved from NCCMT to the operating account with First Citizens Bank. Ms. Wooten updated the Board that the loan with USDA is paid and that the Satisfaction of Security Instrument sent to Ken Storicks Police Chief presented the stats fort the month of January. Chief Storicks shared that new Officer Lankford will be covering the SRO position. Chief Storicks updated the Board concerning the Governors Highway Safety program, which has changed from previous years, with the program only covering the actual enforcement hours. Commissioner Gilbert questioned the new officer's experience, which Chief Storicks responded that Officer Lankford has eighteen (18) years of experience.  Harnett County to record in the Register of Deeds office.  3    Chief Storicks mentioned that there is a possibility to have a rookie after April or May. Chief Storicks Rodney Pleasant Public Works Director presented his. January report and informed the Board oft the progress on cleaning out ditches and pipes. Mr. Pleasant informed the Board that hei is at full staff. Jeannette Elkins Library Assistant presented" the Board with the Library report for. January and expressed appreciation for the approval oft the Library Agreement. (Reference #8)  update the Board concerning the car break-ins/Durglaries. (Reference #6)  (Reference #7)  VI.PUBLICFORUM:  Mayor Coats opened Public Forum and hearing none closed Public Forum.  VIII. CLOSED SESSION:  Mayor Coats asked to go into Closed Session pursuant to GS 143-318.11 (6) Personnel Evaluations and  GS143-318.11(1)- Approval of Closed Session minutes. RESOLVED, to approve to goi into Closed Session.  MOTION BY: COMMISSIONER KELVIN GILBERT: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), COMMISSIONERS MOSBY, RAYNOR, POWELL. AND GILBERT  NOES (0)  Board moved into Closed Session at 7:35 p.m. Board returned to Open Session at 8:40 p.m.  IX.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (4), COMMISSIONERS POWELL, MOSBY, RAYNOR AND GILBERT  NOES (0)  Meeting adjourned at 8:42 p.m. fougUl Karén F. Wooten, Town Clerk  Lp  Chris Coats, Mayor  4