TOWN OF COATS Board of Commissioners January 13, 2022 OFFICIAL MINUTES  L.ABSTRACT  Ascheduled meeting of the Board of Commissioners held on. January 13, 2022 at 7:00 p.m. in the Board  of Commissioners Meeting Room at Coats Town Hall.  II. ROLL CALL  Mayor Pro-Tem Jerry Beasley, Commissioner Kelvin Gilbert, Commissioner Shirley Allen, Commissioner  Allen Mosby and Commissioner Marc Powell were present.  Mayor Chris Coats was not present. Town Attorney Alton Bain was present.  III. CALLTOC ORDER  Aquorum being present, Mayor Pro-Tem Beasley called the meeting to order at 7:00 p.m. Mayor Pro-Tem Beasley delivered the invocation and led those in attendance in the Pledge of Mayor Pro-Tem. Jerry Beasley asked to amend the Agenda by adding the Introduction of New Director of Economic Development for Harnett County under New Business as Item A and move subsequent  Allegiance.  items down accordingly.  RESOLVED, to approve Agenda as amended.  MOTION BY: COMMISSIONER, ALLEN MOSBY; SECOND BY: COMMISSIONER SHIRLEY ALLEN APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  IV. CONSENT. AGENDA  A. Approval of Minutes - December 9, 2022 Meeting B. Approval of Attorney Bill - Services Rendered December1-31,2021  Review of Financial Statement  1    RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER MARC POWELL; SECOND BY: COMMISSIONER SHIRLEY ALLEN APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  V. OLD BUSINESS  A. Utility Repair Update & Approval  Town Manager Nick Holcomb informed the Board that the water leak ati the intersection of Main Street and Carrie Street had been repaired as directed by the Board at the December 9, 2021  meeting. Bids received as follows: (Reference #1) $22,242.00 - Columbus Utilities $31,550.00- - Hydrant Mechanics  Mr. Holcomb. stated that the low bidder, Columbus Utilities, made the repairs and that the cost was reduced to Sixteen Thousand Three Hundred Dollars ($16,300) because ofe equipment not used which was lowered in addition to the negotiated agreement that the Town would undertake the Mr. Holcomb noted that there was an unplanned town-wide water supply shut off at some point between the hours of1:00 p.m. and 4:30 p.m. due to the lines not holding the anticipated pressure  ABC: stone and patch repair listed on the proposal.  during repairs.  RESOLVED, to approve payment of Sixteen Thousand" Three Hundred Dollars ($16, 300). MOTION BY: COMMISSIONER SHIRLEY ALLEN; SECOND BY: COMMISSIONER KELVIN GILBERT APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  VI. NEW BUSINESS  A. Introduction of New Director of Economic Development for Harnett County  Walter' Weeks, Chairman of Harnett County Properties Corporation, introduced Christian Lockamy as the new Director of Economic Development for Harnett County. Mr. Lockamy stated that he was impressed with the Town of Coats and that he looked forward to bringing resources to help  with the Town's initiatives for growth. B. Set Public Hearing for Rezoning  Town Manager Nick Holcomb presented: a rezoning request from the Planning Board for T& LCoats LLCon a parcel of land less than an acre to R-6ND. Mr. Holcomb reminded the Board that thisi isa very similar request from the same developers that was approved in. June of last year, but this particular piece of property wasi not up for sale at that time. Mr. Holcomb on the recommendation of the Planning Board requested to set al Public Hearing for February 10, 2022. RESOLVED, to set Public Hearing for rezoning on February 10, 2022.  2    MOTION BY: COMMISSIONER ALLEN MOSBY; SECOND BY: COMMISSIONER MARCI POWELL APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  :. Voluntary Annexation Request  Town Manager Nick Holcomb presented a voluntary contiguous annexation request for a property with only one owner on Brick Mill Road that shares al border withi the Elementary! School. Mr. Holcomb stated that al Public Hearing on1 the Annexation and Rezoning will be required if this request is pursued by the Board with the initial action of the Clerk being directed to investigate the sufficiency of the petition; afterwards, the Planning Board would bei involved with primarily the Mr. Holcomb informed the Board that the owner has passed away! leaving a son as executor of the estate and mentioned that the Town Attorney has seen some oft the language oft the deed. Mr. Holcomb noted that developers will do title search before close. Mr. Holcomb requested that the Clerk be directed to investigate the sufficiency of the petition. (Reference #2) RESOLVED, to direct Town Clerk to investigate the sufficiency of the petition.  rezoning request and Public Hearings could take place in March.  MOTION BY: COMMISSIONER KELVIN GILBERT; SECOND BV: COMMISSIONER. SHIRLEY ALLEN APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  D. Set Schedule for Budget  Town Manager Nick Holcomb presented the proposed 2022-2023 Budget Calendar for approval of  dates for Budget Workshops and Budget Adoption. (Reference #3) RESOLVED, to approve the 2022-2023 Budget Calendar as presented.  MOTION BY: COMMISSIONER. ALLEN MOSBY; SECOND BY: COMMISSIONER SHIRLEY ALLEN APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  E. Town Clerk Oath of Office Connie Lassiter. (Reference #4) VII. MANAGER & COMMITTEE REPORT  Retiring Town Clerk Karen Wooten administered the Oath of Office to Newly Appointed Town Clerk  Nick Holcomb, Town Manager, updated the Board on the following:  1. AB Board of Adjustment Organizational Meeting was held during the. January 6, 2022 Planning Board Meeting. Walter Weeks was appointed as Chair oft the Board of Adjustment and Hazel Stephenson was appointed as Vice-Chair of the Board of Adjustment. Mr. Weeks and Ms. Stephenson will serve as Chair and' Vice-Chair respectively on the Planning Board. 2. The Streetscape Kick-off Meeting held. January 13, 2021 had a great turnout with good comments 3. Starting to work on RFP for Solid Waste as well as RFP for Auditing Services 4. Received one bid for North. Johnston Street paving. Awaiting one more bid.  given on the display of images of potential streetscapes.  3    5. Recent Annexation and Rezoning requests are the front of major residential projects coming. Looking for lots of commercial and residential development over the next year. 6. Close to half way through zoning and subdivision ordinance revision.  Ken Storicks, Police Chief, presented his December statistics and mentioned that he met with the School Board and Sheriff's Department to discuss running an evacuation drill at Coats Elementary and Coats Erwin Middle School in February. Mayor Pro Tem Beasley inquired on the status ofa a police car to which Chief Storicks replied that the new Durango that had been sitting in the parking loti is on the road in service now. Chief Storicks informed the Board that another car should arrive in March to replace the vehicle involved in an accident; and that equipment has been ordered to avoid any delay in getting this  vehicle in service. (Reference #5)  IX. Public Forum  Mayor Pro-Tem Beasley opened the Public Forum and after hearing no one, closed Public Forum.  X.F RECESS  RESOLVED, to recess meeting until. January 20, 2022 at 6:00 p.m. to allow for discussion of County Library MOTION BY: COMMISSIONER MARCI POWELL; SECOND BY: COMMISSIONER SHIRLEY ALLEN APPROVED: AYES (4) COMMISSIONERS MOSBY, GILBERT, ALLEN, AND POWELL; NOES (0)  Consolidation and building needs.  The meeting recessed at 7:37 p.m.  hh  Conlit Connie Lassiter, Town Clerk  Chris Coats, Mayor  4    TOWN OF COATS Board of Commissioners January 24, 2022 OFFICIAL MINUTES  Rescheduled Recessed Meeting January 13, 2022  L.ABSTRACT  Arescheduled recessed meeting oft the Board of Commissioners held on January 13, 2022 reconvened on. January 24, 2022 at! 5:00 p.m. int the Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Shirley Allen, Commissioner. Allen  Mosby and Commissioner Marc Powell were present. Town Attorney Alton Bain was not present.  III. CALLTO ORDER  Aquorum being present, Mayor Coats reconvened the meeting at 5:00 p.m.  IV. NEW BUSINESS  CountyLibrary Consolidation & Building Needs Discussion  Town Manager Nick Holcomb informed the Board that the Harnett County Library has proposed to consolidate with allt towns ini the county that have their own library effective July 1, 2022. Mr. Holcomb mentioned that the County would take into consideration the thoughts and opinions ofe each town and create one contract for all towns which would be ready for consideration approximately by May 2022. Teresa Brown, Library Director, joined the meeting by Zoom call and said that she believes it would be a good idea to consolidate with the County. Ms. Brown turned it over to Library employee, Shannon George, to present and answer questions on her behalf. Ms. Brown mentioned that she would remain  on Zoom call to answer questions as well. (Reference #1) Ms. George highlighted the following benefits of consolidation:  1. Equitable services -all services would be the same at County operated libraries 2. Additional programs available such as adult book club, teen book club, tutoring services, movie  night and programs for preschool and toddlers 3. New hours which would extend times to visit library 4. Full time staffandi increase part-time staff  1    5. Increased budget for salaries, books, programs and supplies  Ms. George brought to the attention of the Board the drawings of potential new layouts ofl library which would allow for such things as a quiet room for tutoring, office for Teresa, media room, conference Town Manager Nick Holcomb noted that the Town contribution would need to be budgeted for the next two (2) years and int thet third year the only expenses would be related to ownership of the building such  room and kid friendly area.  asr maintaining and insuring the building.  Councilman Kelvin Gilbert entered meeting at 5:13 p.m.  Mayor Chris Coats asked why there were three drawings presented as layouts. Ms. Brown mentioned that one of the layouts was taking into consideration the Chamber office lease renewal.  Discussion among the Board as follows:  1. Solution for rooms in library currently being used for storage 2. Need for more computers 3. Renovations for potential new layout 4. Possibility of closing library during Main Street events 5. Potential effect on Chamber lease renewal  Commissioner Gilbert commented that he wanted more time to analyze the consolidation of the library. Mayor Pro Tem Beasley suggested that Town Manager Nick Holcomb should relay to the County Library that a 6-month cancellation clause should be included in the contract and that the Town Manager be  allowed input in the hiring of Library Director.  V.ADJOURN  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER. ALLEN MOSBY; SECOND BY: COMMISSIONER. SHIRLEY ALLEN APPROVED:. AYES (5) MAYOR PRO TEM BEASLEY; COMMISSIONERS MOSBY, GILBERT, ALLEN,AND  POWELL; NOES (0)  Meeting adjourned at 7:03 p.m.  P Connie Lassiter, Town Clerk  Chris Coats, Mayor  b6  2