TOWN OF COATS Board of Commissioners Thursday, February 10, 2022 Official Minutes  The Town of Coats Board of Commissioners met in regular session on Thursday, February 10, 2022 at  7:00 p.m. int the Board of Commissioners' Meeting Room at Coats Town Hall.  Members Present: Mayor Chris Coats Mayor Pro-Tem Jerry Beasley Commissioner Allen Mosby Commissioner Kelvin Gilbert Commissioner Shirley. Allen Commissioner Marc Powell Members Absent: LCALLTOORDER  Staff Present: Nick Holcomb, Town Manager Alton Bain, Town Attorney Connie Lassiter, Finance Director/Town Clerk Ken Storicks, ChiefofP Police Rodney Pleasant, Public Works Director Teresa Brown, Library Director Staff Absent:  Mike Collins, Parks & Recreation Director  A quorum being present, Mayor Chris Coats called the meeting to order at 7:00 p.m. Mayor Coats delivered the invocation and led those in attendance ini the Pledge of Allegiance.  RESOLVED, to approve Agenda. APPROVED: 5-0, unanimously approved  MOTION BY: Commissioner Marcl Powell, SECOND BY: Commissioner Shirley Allen  II. CONSENT AGENDA  A. Approval of Minutes - January 13, 2022 Regular Meeting B. Approval of Attorney Bill - Services Rendered. January 1-31,2022 C. Review of) Financial Statement D. Approval of Withers Ravenel - Pay Request #3 RESOLVED, to approve Consent Agenda. APPROVED: 5-0, unanimously approved  MOTION. BY: Commissioner Kelvin Gilbert, SECOND BY: Mayor Pro-Tem Jerry Beasley  III. PUBLIC HEARING  A. Rezoning Request - Drouillard Tract one, Mayor Coats closed Public Hearing.  Mayor Coats opened Public Hearing on rezoning request for Drouillard Tract. After hearing no  1    IV.NEW) BUSINESS  A. Proclamation of] Robert Eason Day  Mayor Coats presented aj proclamation declaring February 11,2 2022 as Robert Eason Day in memory of deceased' Town of Coats employee, Robert Eason, to Mr. Eason's son as many: family members and friends gathered during the reading ofthe proclamation. (Reference #1)  B. Rezoning Request- - Drouillard Tract  Town Manager Nick Holcomb introduced the topic ofrezoning the 0.69 acre parcel owned by Penny Weaver Droullard from C-3 to R-61 ND. Mr. Holcomb communicated that the property ties into two (2) other parcels that were: rezoned last June and would be a part of that same residential subdivision. Mr. Holcomb mentioned that the subdivision would have al better street alignment which would be al benefit to the Town although it wouldn'tadd al lot in terms ofadditional lots. Mr. Holcomb conveyed that the Planning Board has recommended approval based on the consistency statement ofLand Use Plan which this property does meet. (Reference #2)  RESOLVED, to approve the rezoning request from C-31 to. R-61 ND.  MOTION BY: Mayor Pro-Tem Jerry Beasley, SECOND! BY: Commissioner Marc Powell  APPROVED: 5-0, unanimously approved  C.S Set] Public Hearing for Rezoning & Annexation - McLean Tract  Town Manager Nick Holcomb reminded thel Board that the annexation maps were presented last month and that the process has been started to verify the legitimacy oft the annexation request. Mr. Holcomb mentioned that the request was made for rezoning from R-A Residential Agriculture tol R-6ND Conditional Zoning with four (4) proposed conditions. Mr. Holcomb  requested to set Public Hearing for March 10, 2022. RESOLVED, to set Public Hearing forl March 10, 2022. APPROVED: 5-0, unanimously approved D. NJohnson Street Paving Bids  MOTION BY: Commission Allen Mosby, SECOND BY: Commissioner Shirley Allen  Town Manager Nick Holcomb introduced the paving project for N.. Johnson Street which would add curb and gutter on Hardee's side, better route storm drain pipe and repave making for smooth transition from Johnson Street to Hwy 55. Mr. Holcomb mentioned sincei initiating requests for bids with little response that he finally has two (2) bids to consider. Mr. Holcomb mentioned that bids were higher than budgeted as it took time to get the bids, sO the Board would need to instruct staff to carry out al Budget Amendment if proceeding with paving. (Reference #3)  RESOLVED, to accept bid of$91,561 from Highland Paving Company.  MOTION BY: Mayor Pro-Tem Jerry Beasley, SECOND BY: Commissioner Marc Powell  APPROVED: 5-0, unanimously approved  2    E. State Budget Office Funds  Town Manager Nick Holcomb informed the Board that the State Budget included $70,0001 to the Town of Coats for the intended purpose of renovating the Community Building. Mr. Holcomb mentioned that he had been hesitant in submitting the documents for: funding because the Town is not responsible for the Community Building as iti is the Chamber of Commerce that manages the Community! Building. Mr. Holcomb indicated that a technical correction had been submitted by Representative Penny sO that $40,000 would bes sent to the Town ofCoats for Downtown Capital Improvement and $30,000 to the Chamber for the Community Building Renovations. Mr. Holcomb asked thel Board for direction to continue with the paperwork for the technical correction which divides the money and define a project that the' Town can do with a portion of funds or ifti the full $70,000: is needed for Community Building renovations with the Chamber  solely responsible.  Discussion ensued and Commissioners' comments included:  1. The full $70,000 was needed to complete Community Building renovations 2. Any Downtown project done with these funds could potentially bet torn up with the  upcoming existing Downtown Project plans  RESOLVED, to give the $70,000 of State funds to the Chamber of Commerce.  MOTION BY: Mayor Pro-Tem Jerry Beasley, SECOND BY: Commissioner Allen Mosby  APPROVED: 5-0, unanimously approved V. MANAGER AND COMMITTEE REPORT  Nick Holcomb, Town Manager, updated the Board on the following:  1. Donna's] Kitchen has closed, and the property has been sold to aj person with intentions of 2. ST Boutique is moving to new location on Hwy 55. The Chamber has decided to purchase the space vacated by ST Boutique and plans to move out of its current location in the Library by early 3. The Chamber Christmas parade will conflict with Angier Christmas parade, and Santa will be going to. Angier. Chamber would like to move parade to the second Thursday in December which 4. The UDO update is proceeding quickly, and we are on track for recommendation by Planning 5. Downtown Streetscape Master Plan is anticipated to be presented to the Board next month to Ken Storicks, Chief of Police presented the Police Department statistics for the month of January. Chief 1. The shooting that occurred in Town two nights ago was a spillover from a County incident. There 2. Commissioner Marc Powell asked ifmost accidents happened on Hwy 55 to which Chief Storicks responded that the majority ofa accidents are on Hwy 55 or Hwy 27 with most of the remaining in  operating as a Sports Bar type business.  April.  is the date of the regularly scheduled Board Meeting.  Board in May or. June.  approve, deny or request changes toi the plan.  Storicks informed the Board of the following:  were no injuries or damage to buildings.  the IGA parking lot.  3    3. Mayor Pro-Tem Jerry Beasley asked for update on car, and Chief Storicks replied that March is still the expected date as hel has received no additional updates since last meeting. 4. Commissioner Kelvin Gilbert asked about vehicle that was gotten rid ofv when new vehicle was purchased. Chief Storicks stated that the burgundy Durango was sold. 5. An evacuation drill will bel held on Tuesday and Wednesday at Coats Erwin Middle and Coats Elementary to practice a lockdown for active shooter drill. Notification has been made to the public by the School Board and shared on the Town Facebook page. 6. The Police Department is fully staffed and a solid department. 7. Officers are: running down a lead on the vehicle breaking and enterings.  Rodney Pleasant, Public Works Director presented thel Public Works Department statistics for the month ofJanuary. Commissioner Shirley Allen asked ift these were the normal statistics, and Mr. Pleasant responded that the limb pickup number was lower than normal possibly due to the cold weather and snow. Mayor Coats asked when Carrie and Main streets would be paved. Mr. Pleasant expressed that it has been difficult getting someone to come for the small jobs, but hei is continuing to look. Teresa Brown, Library Director, presented. January statistics for the Library and upcoming events.  VI.PUBLIC: FORUM  Mayor Chris Coats opened the Public Forum.  Walter Weeks of 121 Eagle Rd, Coats NC thanked the Board for approving Robert Eason Day to honor Mr. Eason. Mr. Weeks expressed appreciation for the efforts ofthe Board in planning and zoning issues Monique Clegg of 671 Hunter View Lane, Coats NC expressed concern about the vehicle break-in at her house as she hasn'theard anything from the officer. Ms. Clegg also expressed that she would like to see  as well as the Downtown project and many other projects.  more police presence in her neighborhood.  Mayor Chris Coats closed the Public Forum after hearing no one else.  VI. ADJOURN RESOLVED, to adjourn.  MOTION BY: Commission Allen Mosby, SECOND BY: Commissioner Kelvin Gilbert  APPROVED: 5-0, unanimously approved Meeting adjourned. at 7:53 p.m.  Lodk Connie Lassiter, Town Clerk  hke  Chris Coats, Mayor  4