TOWN OF COATS Board of Commissioners Thursday,January 11,2024 Official Minutes  The Town of Coats Board of Commissioners met in regular session on Thursday, January 11, 2024 at  7:00 p.m. in the Board of Commissioners' Meeting Room at Coats Town Hall.  Members Present: Mayor Chris Coats Mayor Pro Tem Marc Powell Commissioner Jerry Beasley Commissioner Kelvin Gilbert Commissioner Shirley Allen Commissioner Allen Mosby LCALLTO ORDER  Others Present: Nick Holcomb, Town Manager Connie Lassiter, Finance Director/Town Clerk Rodney Pleasant, Public Works Director All Bain, Town. Attorney  A quorum being present, Mayor Chris Coats called the meeting to order at' 7:00 p.m. Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance. MOTION BY: Mayor Pro Tem Marc Powell, SECOND BY: Commissioner Shirley Allen  RESOLVED, to approve agenda. APPROVED: 5-0, unanimously approved  II. PUBLIC FORUM Forum.  Mayor Chris Coats opened the Public Forum; and after hearing no one, Mayor Coats closed the Public  III. CONSENT AGENDA  A. Approval of] Minutes - December 14, 2023 Regular Meeting B. Approval of Attorney Bill - Services Rendered December 1-31,2023  C. Review of Financial Statement RESOLVED, to approve Consent Agenda. APPROVED: 5-0, unanimously approved  MOTION: BY: Commissioner Kelvin Gilbert SECOND BY: Commissioner Allen Mosby  IV. OATH OF OFFICE A. Deputy Clerk  The Oath of Deputy Clerk was administered to Mikayla. Johnson by Town Clerk Connie Lassiter.  1    V.I NEWI BUSINESS  A. Request for Payment- - Street Resurfacing  Town Manager Nick Holcomb mentioned that more area was required to connect Remington Drive patch to Winchester Avenue and was completed at no extra cost. He explained that the invoice was reduced from the original proposal because the patch on Marlin Lane did not meet the area quoted and that Park Lane Ext was: not fully rebuilt but only in the broken areas and then  paved over.  RESOLVED, to approve payment for street resurfacing in the amount of $72,452. MOTION BY: Commissioner Kelvin Gilbert SECOND BY: Commissioner Allen Mosby  APPROVED: 5-0, unanimously approved  B. Resolution Approving Water Shortage Response Plan  Town Manager Nick Holcomb explained that the state required a water shortage response plan and informed the Board that the NC DEQI had issued al letter of approval for the plan submitted and now the plan needed to bei formally adopted by resolution. Mr. Holcomb noted that Harnett  County would implement the drought restriction level, RESOLVED, to approve resolution for Water Shortage Response Plan.  MOTION BY: Commissioner Allen Mosby SECOND BY: Commissioner Shirley Allen  APPROVED: 5-0, unanimously approved C. SROI Program Reimbursement Agreement  Town Manager Nick Holcomb highlighted the following updates toi the 2018 SRO Program Reimbursement Agreement that was presented to thel Board for approval:  Raised salary amounts eligible for reimbursement and added a 3% escalator each year Maximum amount to' Town of Coats would be $66,334 per fiscal year and would be paid in 12 equal monthly installments; benefits were included int the amount Payment for eleven-twelfths of the yearly allocation; school not is session for month of  July  Mr. Holcomb recommended to table the item for the moment since the SRO position was currently vacant; and there was no urgency int the matter because reimbursement was not being claimed. The Town has struggled to find ai replacement. There were larger discussions impending about the SRO position as it exists now on whether it would make sense for the position to be handled by the Town or County, weighing the pros and cons of each scenario, and the effect of  adjusting salary now. RESOLVED, to table to future as needed. APPROVED: 5-0, unanimously approved  MOTION BY: Commissioner Allen Mosby SECOND BY: Commissioner Kelvin Gilbert  2    VI. MANAGER & DEPARTMENT REPORTS A. Department Head Updates  Rodney Pleasant, Public Works Director, reported that the new receptacles were beneficial in operating Christmas lights and hoped to get more int the future, He mentioned that 80 percent of the new water meters had been reçeived and were expected to be installed in the first part of Nick Holcomb, Town Manager, displayed images ofi improvements that had been made at the park as suggested at the last work: session. Images included painted restrooms with epoxy floors and receptacles, front entrance shrubbery, concrete steps leading from parking lot to play area, Mr. Holcomb informed the) Board that the CAMPOS meetings would be starting soon and asked  March.  and 4' protective fence on side ofbasketball court and open space field. for volunteers to serve as an alternate on committee in Cary.  B. Work Session 1/18/24  Town Manager Nick Holcomb reminded Board of the work session on January 18+h at 6:00pm to discuss the Water Capital Project, Grant for Downtown Improvements and Police Salaries,  VII. ADJOURN  Mayor Chris Coats called for a motion to adjourn.  RESOLVED, to adjourn.  MOTION BY: Commissioner Allen Mosby, SECOND BY: Mayor Pro' Tem Marc Powell  APPROVED: 5-0, unanimously approved Meeting adjourned at 7:27 p.m.  The attached documents of reference are incorporated herewith and are hereby made aj part of these  minutes.  Town Clerk  Chris Coats, Mayor  LZ  A  3