Clinton NORTH CAROLINA CIP WORKSHOP  JANUARY 23, 2024, CITY COUNCIL MINUTES  The City Council of the City of Clinton, North Carolina, met in a special meeting at 5:00 PM on January 23, 2024, in the City Hall Auditorium. Mayor Starling presided. Councilmembers Ruggles, Strickland, DuBose, Corbett, and Mayor Pro Tem Becton, were  present.  Also, City Attorney Howard was present.  Present were City Manager James P. Duncan; City Clerk Elaine F. Hunt; Police Chief Anthony Davis; Planning and Zoning Director Mary Rose; Parks and Recreation Director Jonathan Allen; Finance Director Kristin Stafford; Public Works Director Chris Medlin; HR Director Natalie Blue; Fire Chief Hagan Thornton; Senior Planner Lyle Moore; and Assistant  Police Chief Adrian Mathews.  Also, present was Jack Tunnel from the Sampson Independent.  Mayor Starling called the meeting to order. City Clerk Elaine F. Hunt gave the invocation. Mayor Starling stated that the City Council and anyone who desired to go would tour the city now. He said that places ofinterest would be Stetson Street, Dogwood Circle (where the recent shooting incident occurred), Beaver Dam Drive, and Royal Lane  Park.  Mayor Starling, the City Council, and others arrived back at the City Hall Auditorium Two Smithfield Packing Company gentlemen stopped at the CIP Workshop and introduced themselves. One gentleman's name was. Austin Brown. Mayor Starling voiced a big concern--the terrible odor in and around the city. They acknowledged the problem and  at 6:08 PM.  stated that staffwereinvestigating the matter.    COLLEGE STREET CULVERT  Public Works Director Medlin stated that there is an eight-foot culvert waiting to collapse if flooding occurs on College Street. He stated that he will meet with an engineer, NCDOT, and others next week to determine what options there are to remedy this problem. Mr. Medlin noted that according to engineers and contractors, replacing/repairing will be extremely expensive, approximately $1,000,000. He stated that the pipe in this trench is about 100 years old, and the exact location is between the church at 408 College Street and the white house. Director Medlin informed the group that they are looking into obtaining  grant funding for this project.  Councilmember Ruggles questioned the ownership of the property, and he was told that it was not the City's property. Mayor Starling stated that the property between the church and the white house could be condemned. Attorney Howard agreed.  COLLEGE STREET - TRAFFIC ANALYSIS  Police Chief Davis presented a speed data analysis for College Street as requested by the City Council. (SEE ATTACHMENT #1). He stated that starting on January 5, 2024, at 2:01 PM and ending on January 8, 2024, at 11:36 AM, 13,462 vehicles traveled College Street in both directions. Chief Davis said the study began at 408 College Street and continued to the traffic light adjacent to CVS Pharmacy. Chief Davis recommended that the City Council adopt a resolution reducing the speed limit in this designated area from 35  mph to 25 mph.  Upon a motion made by Councilmember Ruggles, seconded by Councilmember Strickland, it passed unanimously to adopt a RESOLUTION AMENDING OFFICIAL TRAFFIC MAP TO REDUCE THE SPEED LIMIT ON COLLEGE STREET BEGINNING AT 408 COLLEGE STREET AND ENDING AT THE TRAFFIC LIGHT ADJACENT TO CVS PHARMACY from 35  mph to 25 mph.  APPOINTMENTS: - ALL-AMERICA CITY COMMITTEE- - 2-YEAR TERM  Currently, the All-America City Committee consists of fourteen (14) members. Eleven (11) individuals have been appointed/reappointed. City Clerk Hunt stated that the following names were submitted to her for appointments to the Committee, and the City Council needs to make a motion and approve. It was the consensus of the City Council to  continue this item until the City Council meeting on February 6, 2024.    WATER MAIN SWAP - THE CITY OF CLINTON AND SAMPSON COUNTY  Public Works Director Medlin stated that staff has been speaking with Sampson County Public Works' staff about the potential of a water main ownership swap. He noted that this proposal includes the City of Clinton releasing approximately 1,000 ft. of 10-inch watermain on North US 421 Hwy from Nathan Dudley Road to the current dead end at Hanson Road. Mr. Medlin stated that the County would like to acquire this line to use its water supply (already supplemented by the City) to feed its residents along Nathan Dudley Road. He stated that the County has allocated the monies needed and got the required approvals to bypass our line and interconnect back to their system; however, this option  would save them time and money.  Mr. Medlin stated that in return, the County agrees to release ownership of approximately 1,800 ft. of10-inch water main along Hwy 403 to the City. Furthermore, he noted that the City would take ownership of the waterline from east of Sir Clinton Apartments (currently, where it dead ends) to Pugh Road. Mr. Medlin stated that this acquisition would enable the City to loop Pugh Road and increase fire protection to the Cove Place Subdivision, where the City barely meets the required standard. He stated that any potential development east of Sir Clinton Apartments would be ensured to have a  connection toi the city'sutilities. (SEE. ATTACHMENT #2).  Upon a motion made by Councilmember Ruggles, seconded by Mayor Pro Tem Becton, it passed unanimously to approve the water main ownership swap between the City of Clinton and Sampson County involving approximately 1,000 ft of 10-inch water main on North US 421 Hwy from Nathan Dudley Road to the current dead end at Hanson Road belonging to the City, and approximately 1,800 ft of 10-inch water main along 403 east of Sir Clinton Apartments (where it currently dead ends) to Pugh Road belonging to WALK-ON TO1 THE AGENDA - TRAFFIC. LIGHT INSTALLATION ATTHEI INTERSECTION  Sampson County.  OF SUNSET AVENUE ANDI FOX LAKE DRIVE  Mayor Starling initiated a discussion regarding concerns relating to a traffic light at Upon a motion made by Councilmember Strickland, seconded by Councilmember Ruggles, it passed unanimously to add discussion regarding installing a traffic light at the  thei intersection of Sunset. Avenue and Fox Lake Drive.  intersection of Sunset Avenue and Fox Lake Drive on the agenda.  Mayor Starling requested that a Resolution in Support of Installing a Traffic Light at the Intersection of Sunset Avenue and Fox Lake Drive be prepared and presented to NCDOT representatives: at "The Jefferson B. Strickland Highway Dedication Ceremony,"    tomorrow morning at 11:00 AM in Roseboro, NC. The City Council agreed with this  request.  Upon a motion made by Councilmember Strickland, seconded by Councilmember Ruggles, it passed unanimously to prepare and present a RESOLUTION IN SUPPORT OF INSTALLING A TRAFFIC LIGHT AT THE INTERSECTION OF SUNSET AVENUE AND FOX LAKE DRIVE," to NCDOT representatives at "Jefferson B. Strickland Highway Dedication  Ceremony," on tomorrow at 11:00. AM in Roseboro, NC. PLAN REGARDING FINANCIAL PERFORMANCE INDICATOR  Finance Director Stafford requested the City Council and Mayor Starling to sign a document. Mrs. Stafford stated that the Local Government Commission implemented  financial performance indicators several years ago.  It was the consensus of the group to sign the attached document. (SEE City Manager Duncan informed the group about the new fire truck that was approved previously. Initially, the Pierce truck was to be purchased from Atlantic Emergency Solutions; however, they could not provide the originally quoted truck. Staff requested that the City Council rescind the purchase with Atlantic Emergency Solutions and allow Fire Chief Thornton to pursue a purchase from Fire Connections for  ATTACHMENT #3).  $900,000.  Upon a motion made by Councilmember Corbett, seconded by Councilmember DuBose, it passed unanimously to rescind the purchase with. Atlantic Emergency Solutions  and purchase the E1 from Fire Connections for $900,000. CAPTTALIMPROVEMENT PLAN WORKSHOP  City Manager Duncan began by stating the Vision Statement, Mission Statement, City Manager Duncan proceeded to review the FY2024-2025 CIP WORKSHOP" handout with Mayor Starling, the City Council, and staff. (SEE. ATTACHMENT #4). As City Manager Duncan facilitated the Workshop, the City Council stopped, when necessary, to ask questions. Councilmember Corbett had concerns regarding the Sampson  and reviewing the focus areas.  Center.    Councilmember Corbett said she would like the Sampson Center to be considered There was no further discussion. Mayor Pro Tem Becton made a motion to adjourn thei meeting. Councilmember Ruggles seconded the motion, and it passed unanimously.  for air conditioning ini this budget.  Time ofadjourmment: 7:201 PM.  Lew Stafling, Jr., Mayor  Fas SKt Elaine F. Hunt, City Clerk, MMC, NCCMC    ATTACHMENT #1  Clinton Police Depatment 2221 Lisbon Street Clinton NC 28328  SPEED DATA ANALYSIS  Location  408 College St. First Baptist Devane Street Latitude: 0.000000 Longitude: 0.000000  Analysis Time Period  Start 1/5/2024 2:01 PM  End 1/8/2024 11:36 AM  Vehicles Analyzed  Speed Limit SPEED LIMIT 35 Average Speed  13,462  35  Total Enforceable Violations  -  1,875  30  % Enforceable Violations  Fastest Speed    14%  7  71  Enforcement Rating  Enforcement Tolerance  MEDIUM    Clinton Police Depatment 222 Lisbon Street Clinton NC: 28328 Location  Speed Enforcement Evaluator  Total Percentage of Enforceable Violations  408 College St. First Baptist Closest Cross Street Devane Street Analysis Dates Start: 1/5/2024 End: 1/8/2024 Equipment Used Jamar Installed By Lt. Robbie King Requested By Chief Davis ADT Not Calculated  Posted Speed Limit Enforcement Tolerance OMPH Enforcement Limit  35 MPH 50 40  Greater than 35 MPH 60  Combined  Percent Speeding: 14% Rating: Medium Low  18.5 1st Percentile  30.3 Average, Speed  40.9 99th Percentile  14  19  24  29  34 SPEED 14% LIMIT nforceable 35 Violations  39  44    Clinton Police Depatment 222 Lisbon Street Clinton NC2 28328 Vehicle Totals- - Combined 85th Percentile: 34.7  <=15 <=20 <=25 <=30 <= 35 <= 40 <=45 <= 50 <=5 55 <= 60 <= 65 <=70 >70  47 183 1384 4881 5092 1663 188  20  2  0  0  Vehicle Totals Direction X, Lane 1 85th Percentile: 32.2  <=15 < 20 <=25 <=30 <= 35 <=40 < 45 <=50 <= 55 <= 60 <= 65 <=70 >70  40 124 965 2633 1495 248  22  2  0  0  0  Vehicle Totals - Direction X, Lane 2 7 85th Percentile: 35.9  <=1 15 <= 20 <=25 <=30 <= 35 <= 40 <=45 <= 50 <= 55 <= 60 <= 65 <=70 >70  59 419 2248 3597 1415 166  18  2  0  U  0    ATTACHMENT #2  INTON  Clinton  NORTH CAROLINA  January 16, 2024 City Manager. JPI Duncan,  The City Public Works: staff has been speaking with Sampson County Public Works staff about the potentialofa watermain ownership swap. The proposal includes the City of Clinton releasing approximately 1,000ft of1 10-inch watermain on N US421 Hwy from Nathan Dudley Rd to the current dead end at Hanson Rd. The County would like to acquire this line to use its own water supply (already supplemented by the City) to feed their residents along Nathan Dudley Rd. The County has already allocated the monies needed and got the required approvals to bypass our line and interconnect back to their system, but this option would save them time and of course some money. Inr return, the County agrees to release ownershipi to the City of approximately 1,800 ft of 10-inch watermain along 403 tot the City. The City would take ownership of the waterline from just east of Sir Clinton Apartments (where it currently dead ends) to Pugh Rd. This would enable us to loop Pugh Rd and increase Fire Protection to the Cove Place subdivision where we barely meet the required standard. It would also ensure any potential development of the landj just east ofs Sir The City tried to negotiate the purchase oft this particular watermain 15 years ago to no avail. The only perceived downside could be we would only gain a couple of customers acquiring the 403 line from the County, however we would lose about 10 giving the County the short section on 421. This is negligible as far as al budget hit. Both sides have also agreed to any cost incurred to separate the lines (cutting in ofvalves) will be split 50/50 however any cost of improvements needed on our sidet to Pugh Rdi into the newly acquired line of 403 will be the strict responsibility of the The county has everything in place to bypass the city's waterline on Hwy 421 or we can complete a waterline swap.  Clinton Apartments would be connected to City utilities.  City as would be the Count/sresponsibity ifneeded on Nathan Dudley. The swap will be beneficial to the cityi int this arrangement.  Ify youl have any questions or need anya additional information, please feel free to contact me at 910)2994905,A30520r  via email: medlinechotimoncs, Thank youi in advance for your consideration of these items.  Sincerely,  Olwdsh Chris Medlin  Director, Public' Works and Utilities  The Perfect Place to Call  Home  Clinton Public Works and Utilities Department 200 W. John St. Clinton, NC: 28328 Telephone- - (910) 299-4905 Facsimile (910)5 592-3825 www.dlyotelintonnc.us    ATTACHMENT #3  CLINTON  Clinton  NORTH CAROLINA  January 23, 2024 The LGCF FPICTeam  North Carolina Department Of State Treasurer State And Local Government Finance Division 3200 Atlantic Avenue, Raleigh, NC27604 To Whom this may concern:  The City of Clinton has ai financial performance indicator of concern for fiscal year ending. June 30, 2023. The The City has worked diligently in obtaining grants to fund water and sewer assessments and projects to help In April 2020, the Cityl had an Asset Management Inventory Assessment completed. The assessment showed that about 15% of our water and sewer lines each are rated as high or extreme risk of failure. The City tracks breaks, repairs, or any issues in all water and sewer lines and prioritizes budget funds in these Currently, the Cityi is in the process of construction on the Wastewater Plant Influent pump station. This isa Ina addition, an Electrical Resiliency improvement Project is nearing 60% design with an estimated cost of $3.6 The City has been awarded $5 million in the NC: State Budget for wastewater treatment plant rehabilitation.  water and sewer capital asset condition ratio is 0.39 and the benchmark is 0.50.  with the aging infrastructure.  deficient areas oft the City.  part of a North Carolina Department of Environmental Quality grant of $5.61 million.  million funded through NC DEQ.  Finance Department 221 LisbonSt. Clinton, NC: 28328 Telephone- (910)5 592-1961 Facsimile- (910)592-0221 www.clyotalintonnc.us  The Perfect Place to Call Home    The City will have these three large wastewater plant projects completed within the next two to three years  and replacing utility linesi is a continuous endeavor year to year.  Sincerely,  Mayor Lew Starling  Mayor Pro Tem Marcus Becton  Councilwoman Wanda Corbett  Councilman Daniel Ruggles  Councilman Neal Strickland  Councilman Holden Dubose  City Manager James Duncan  Finance Director Kristin Stafford  Finance Department 221 Lisbon St. Clinton, NC28328 Telephone (910)5 592-1961 Facsimile- (910)5 592-0221 www.dtyoftintonncus  The Perfect Place to Call Home    / C D E  1  E  o  a a -    ,  - D le S Dm o S S  I  13 e  3 de € - 6 1 S o C la - b0  ,  E de E - E - 0 E  U de  e @ bo  0 9  I  &  @ 6 5  a C E  : @ , S 6 00 3 bo a la im e e o E C à g o E    1n €  - S a e  6  E    U @ E - E  - 5 € o 6 a lE 8 o E E @ b0  a @ E @  a o - - S SA -  €  in  - 09 13 5  J  d  a e  E e    1n - - 5  f  E    A A 3   - U - €  f  E    @ 00 - a @ -  8 00 L S o le a - E e Q @ S 8 o in - le lD le 1n 1n  bf  a E  b0 3 00 , - E E le  of la a e C  @ t 3 e in @ E 8 a =  -  U a  a a E n l9 a  in @ > E DN 8 9 A 1 D  NN o o  I  la E E @ à o E U E  @ 5  O  e - - 00 D  J E  b0 - - de a le  de e à S - e E 9 - a  a a  E e e  NN 5 a 3  -    De    - @ 9 € L 0 b0 E e a - > - 8 3   S DM o l  00   > a J  @  - S  @   0  E  . -  E o S  e E e C   S  -  D    C E E 0 E /  C e  E  a - de  -  @ E a  E C o E a a  I  de A le E 3 9  o 9 de O   8 S  8  E  @ C in a la 9 L f 10 e / E a E  bo E  8 IV E U  S  a  - € a -  Da 8 C 35 iU in o @ L E R 0 E  3 S  a  U D b0 6  E - E 5 -  -    e 8  V  D e   E e 0 - a  I  2  la @ >  à  8 A E R S C 5 €  E  - a E 9  a  M 8 O E 3 - E - -  &  E a 00   @    à 3 @ @  VA 3 E = a e bo e   a  - - bo 6 - @ à S 00 e  o E 2 E  a - 5  E    8  00 E - o e o a 4 @ O 3 o - € 0 1 E  E 3 a S 8 a  0 E  3 5 E €  - - A - 6 C  B  e 3 O - E S E o a 5 a O à E E a  5 y S O E L E  -  5  5  I  9 C S & e  3 €  I    W&S Fund Trends  6  E  - 3  (S) saunupuadwg jeioi  VA    C E a U  in @ C E @ à  = @ E S 3 @  - -  I  a o. 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