Clinton NORTH CAROLINA  APRIL 23, 2024, CITY COUNCIL MINUTES BUDGET WORKSHOP - SPECIAL MEETING 5:00 PM - CITY HALL AUDITORIUM  The City Council ofthe City of Clinton, North Carolina, met in a special meeting at 5:001 PM on. April 23, 2024, in the City Hall Auditorium. Mayor Starling presided. Councilmembers Ruggles, Strickland, DuBose, Corbett, and Mayor Pro Tem Becton were  present.  Also, City Attorney Howard was present.  Present were City Manager James P. Duncan; City Clerk Elaine F. Hunt; Police Chief Anthony Davis; Planning and Zoning Director Mary Rose; Interim Parks and Recreation Director Garrett Bryant; Finance Director Kristin Stafford; Public Works Director Chris Medlin; HR Director Natalie Blue; Fire Chief Hagan Thornton; and Senior Planner Lyle  Moore. invocation.  Mayor Starling called the meeting to order. Mayor Pro Tem Becton gave the  PROCLAMATION - NATIONAL DAYOF PRAYER  Upon a motion made by Councilmember Strickland, seconded by Mayor Pro' Tem  Becton, the following proclamation passed unanimously:  PROCLAMATION NATIONAL DAY OF PRAYER 2024  WHEREAS, throughout history, America has faced trials and triumphs, and Americans have responded in prayer, seeking courage and comfort, inspiration, and joy- filled celebration. Faith compels us to seek and cling to the Light in times of darkness and  spread light to those in need; and    WHEREAS, from the first gatherings of our Founding Fathers, elected officials have prayed and entreated those they serve and represent to join them in prayer, including the authors of our Declaration ofIndependence, wrote that they, "the Representatives: oft the United States of America, in General Congress, Assembled, appealing to the Supreme Judge ofthe world.."and carried on to present day in Presidential Proclamations such as last year's invitation to' "join him in asking for God's continued guidance, mercy, and  protection;" and  WHEREAS, a National Day of Prayer has not only been aj part ofo our heritage since it was declared byt thel First Continental Congress in 1775, but iti is a Public Law established in the United States Congress in 1952, approved by a Joint Resolution and amended by Congress and President Reagan with Public Law 100-307 in 1988, affirming thatitis essential for us as al nation to pray and directs the President of the United States to set aside and proclaim the first Thursday of May annually as The National Day of Prayer; and  WHEREAS, in every state across. America, the observance of the National Day of Prayer will bel held on Thursday, May 2, 2024, with the theme, "Lift Up the Word, Light Up the World," based on the verses found in 2 Samuel 22:29-31, "Fory you are my lamp, 0 Lord, and my God lightens my darkness..As for God, His wayi is perfect; The word oft the Lord proves true; Hei is a shield. for all those who take. refuge in him';and  WHEREAS, we express our faith and exercise our freedom in prayer, then unite our hearts and voices in personal prayer and public gatherings across. America with fervent praise, repentance, love, and humble intercession for our neighbor and nation, holding fast tothe promises throughout the Holy Scriptures that thel Lord hears and avails much as He  answers the faith-filled prayers of His people.  NOW, THEREFORE, I, LEW STARLING, MAYOR, OF THE CITY OF CLINTON, NORTH CAROLINA, do hereby proclaim Thursday, May 2, 2024, as the RESOLUTION - INSUPPORT OF THENCDEPARTMENT OF ENVIRONMENTAL QUALITY DIVISION STORMWATER GRANTJ FOR THE COLLEGESTREET CULVERT  National Day of] Prayer.  PROIECT  Upon a motion made by Councilmember Strickland, seconded by Councilmember  DuBose, the following resolution passed unanimously:    RESOLUTION BY CLINTON CITY COUNCIL OF THE CITY OF CLINTON WHEREAS, The City of Clinton has need for and intends to construct, plan for, or WHEREAS, The City of Clinton intends to request State loan and/or grant assistance NOWTHEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF That the City of Clinton, the Applicant, will arrange financing for all remaining costs That the Applicant will provide for efficient operation and maintenance oft the That the Applicant will adopt and place into effect on or before completion oft the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and  conduct a study in aj project described as College Street Culvert 24; and  for the project. CLINTON:  oft the project, ifapproved for a state loan and/or grant award.  project on completion ofconstruction thereof.  the repayment ofa all principal and interest on the debt.  That the governing body ofthe Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure oft the City of Clinton to makea scheduled repayment oft the loan, to withhold from the City of Clinton any State funds that would otherwise be distributed to thel local government unit in an amount sufficient to pay  all sums then due and payable to the State as a repayment of thel loan. units ofl local government or utilities in conducting the project.  Ifapplying for a regional project, that the Applicant will partner and work with other That Lew Starling, Mayor, the Authorized Official, and successors SO titled, is hereby authorized to execute and file an application on behalfoft the Applicant with the State of North Carolina for a loan and/or grant to aid in the study ofor construction oft thej project  described above.  That the. Authorized Official, and successors so1 titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in    connection with such application or thej project: toi make the assurances as contained above; and to execute such other documents as may be required in connection with the  application.  That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project RESOLUTION AMENDING THE OFFICIAL TRAFFIC MAP TO ALLOW TWO-HOUR  and to Federal and State grants and loans pertaining thereto. PARKING OFF MCKOY STREET BEHIND LEON'S CLOTHIERS  City Manager Duncan introduced this item. There was an: in-depth discussion on allowing two-hour parking spaces off McKoy Street behind Leon's Clothiers. Itwas agreed that nine parking spaces behind Leon's Clothiers would be posted as two-hour parking spaces. Mayor Pro Tem Becton questioned how soon signs would be erected. Public Works Director Medlin stated that his guys would be ready to erect signs early the following  day.  Mayor Starling stated that the tires in the back ofLeon's Clothiers needed to be removed. He said it was an endangerment to the children. Planning Director Rose was instructed to write al letter to the business owner regarding this matter. She stated that other business owners/residents will also receive al letter regarding their property.  Upon a motion made by Mayor Pro Tem Becton, seconded by Councilmember  Corbett, the following resolution passed unanimously:  RESOLUTION AMENDING OFFICIAL1 TRAFFIC MAP TO ALLOW TWO-HOUR PARKING OFF MCKOY STREET BEHIND LEON'S CLOTHIERS WHEREAS, business owners have expressed concerns related to parking WHEREAS, increased traffic in Downtown Clinton has brought about several  accessibility within their area in Downtown Clinton; and concerns, toi include the accessibility of ADA parking.  NOW,THEREFORE, BE IT RESOLVED, that the City Council oft the City of Clinton, Two-hour parking spaces be designated at the local downtown business located off  Sampson County, North Carolina is hereby requested to approve:  McKoy Street behind Leon's Clothiers.  That the Clinton City Council take into consideration ADA Compliance.    BEI ITI FURTHER RESOLVED that the Chief ofl Police be, and he is hereby directed to BE IT FURTHER RESOLVED that the above change be appropriately reflected on the  post the appropriate signs in the area designated above.  Official' Traffic Map oft the City of Clinton.  FY2024 -2025 BUDGET WORKSHOP - WATER & SEWER FUND  City Manager Duncan began by stating the Budget Development Drivers:  Inflation (3.5%) Aging infrastructure Sewer capacity  Rising personnel costs (pay studyimplementation)  Maintaining existing service levels  City Manager Duncan went page by page through a handout that was distributed to everyone in the meeting. (SEE. ATTACHMENT #1). He explained the Water & Sewer Fund  Budget Trends. Key points were:  Pays study implementation $176k  Health insurance, 4.8% (still in the process ofnegotiating)  Capital Improvement Expenditures:  Utility lines $250k. AMR; $75k Ventrac mower; $100k Mini excavator; and  $55k Forklift  Water Production: Dehumidifier $95k  Future Needs:  Aging Infrastructure WWTP nearing capacity  City Manager Duncan proceeded to talk about the Water and Sewer Fund Revenue  Assumptions:  3.5%1 base and consumption rate increase > approximately $170k Bulk water price increase > $1.60 > $1.75 > approximately $50k    City Manager Duncan discussed increasing the Water and Sewer fee (SEE ATTACHMENT #1). He also discussed the short-and long-term needs, which included a  lead service line and removal action plan.  The Budget Workshop concluded bya acknowledging key upcoming dates:  Budget Workshop - Tuesday, May 14, 2024  Submission of Proposed FY2024-2025 Budget to City Council - May 24, 2024  Manager's Presentation and Public Hearing - June 4, 2024 Adoption ofthe FY2024-2025 Budget - June 18, 2024 Fiscal Year 2024-2025 begins - July1,2024  City Manager Duncan asked ift there were any questions or comments. Mayor Starling asked for an update on the fire taxi rate. City Manager Duncan stated that the County sets this rate, and the City has yett to be asked to present al budget. He noted that rumors say this rate will increase; however, his recommendation regarding the fire taxi rate  ist to leaveita asis.  Councilmember Strickland asked ifCity Manager Duncan and Fire ChiefThornton could visit with the County and discuss this matter. City Manager Duncan stated that he  would contact the County.  Fire ChiefThornton was asked about the status oft the new fire truck. He responded There was no further discussion. Councilmember Ruggles made ai motion to adjourn the meeting. Councilmember Strickland seconded the motion, and it passed  that a preview oft the fire truck will occur in June.  unanimously.  Time ofa adjournment: 5:50PM.  Lew Starling, Jr., Mayor  1 Hat  Elaine Bh  F. Hunt, City Clerk, MMC, NCCMC    ATTACHMENT #1  5  a  L  9    =  8    in -  @ E E  9 - A  S 8  C  E 8 b0 - t 8 bo iE  €  S - 8  8  a  D - C 3 - 2 & t 3 @ € a in b0 bo @ - 1n in 3  T e E 8 8  - 3  B  8 in =  E  3 @ Co  a b0  A 6 S DN  SE    3  n 8 8 E n 5 @ 3 S a dO e 5  3 E  8 1L 9  E 3 LL  3 @ 3     C e @   E  0 E  - e &  - -  E    W/S Fund Overview  e e by 8 - - -  &  0 a   L E  C a S 0 C E  a  5  L  E    S @ 3 @ C - @ le X E R 3 a e a C * 0 V U a - o 2 V S NN 8 e 6 L 3 X a M a t 8 - 8 a a A S S @ 1 a Y  D e 0 - a @ a E E A bo - 0  E A e  - -  E 2  e 3 d0  a a bo U D  - a  4E    W/S Department Expenditures  9 E 8 D0 a d9 7 1 L AE  O  a @ € n a e  la E a 8 m E o  0 Y le - E e N 1n NN IE -  3 a  41 2  3  a 5 $ $ $ $  9  €  VE    W/S Department Expenditures  D  a  E  3 - A  M e 0  a a N a of e 0 de 9  I   8 I  4E  $    W/S Department Expenditures  D  3 a  @  A 9 5  E    S 1n 9 o E 3 S -  5 S 2 - - e  2  a    o D - S in O 7 @ 3 I  2 C Y  5 3 n 6  U 3 -  @ E - @  9  @ S  C  > D € B  a  E    a  3 3 8 8 -  E  + # 3 3 8 8 3 8 I 0 5 0 L - 5 S - S O @ E S O o € e @ @ S a o a  M M  S A  -  9 2 3 S 2 S O D O o  S a 0 1 C à E 3 C e - U E o 8 E E D 3 S 3 C in O O C O e @ 3 3 @ @ S S  6  S 0 C E  8 5 e  9  4 o  E n -   S  1 D  e  - @ @ 3 a C S  D  e a 3  E    Water & Sewer Fee Increase Effect  B 44 9 0O E 5 - N 3 S S à 3 e e  0o M a 4 2 3 3 6 5 3 3 S S S E € o # > de o  E E 4 9  0o * E 2 S S S D 3 # E 3 E 8 6i I a   6 3  E  9  S S S à  3 s C - S S # a 3 E 8 E € a  - o a a 5 S e @  2 # 8 C E 8 3 8  S  S  4E    S  E S @ @ C bo 0   C 0 - A a - E @ a   o  3 3 S A  8 8  - C / 0  b0 U 9 00 2 5 8 b0 I  S e 22  5 bo @  @  V  e E E   & E  O o S X 3  -  @ 0 0 9 10 N & €  /  e  D S a le  9 @ E E 0  2  I  6  A  LLJ  & -  8  E    @ 5 C Y 9 I  3  b0 E @ I e 2 o U a  5 9 1 @ b0 0  B )  @ bo -  S bo a 3 a 2 0 0O - 2  - a D D  O @ 00 3 3 N a 2 - C o - n 0 S A E 3  e  Y - a 00 a B  S - a  SE      S  AL  S e  7  E E E - - y -  SE