ree. screuule Clinton NORTH CAROLINA JUNE 18, 2024, CITY COUNCIL SPECIAL MEETING ADOPTION OF THE FY2024-2025 BUDGET The City Council ofthe City of Clinton, North Carolina, meti in a special meeting at 5:001 PM on June 18, 2024, in the City Hall Auditorium. Present were. Mayor Lew Starling, Councilmembers Strickland, Ruggles, DuBose, Corbett, and Mayor Pro Tem Becton. Present was City Attorney Tim Howard. Also present in the City Hall Auditorium were City Manager James Duncan; Finance Director Kristin Stafford; City Clerk Elaine F. Hunt; HR Director Natalie Blue; Public Works Director Chris Medlin; Police Chief A Anthony Davis; Fire Chief Hagan Thornton; and Interim Parks and Recreation Director Garrett Bryant. Absent was. Planning Director. Mary Rose. Michael Hardison, of The Sampson Independent, and Sylvia Chestnutt, of The Sampson Weekly, were absent. Mayor Starling called the special city council meeting continued from June 4, 2024, to order. Mayor Starling asked Mayor Pro Tem Becton to give the invocation. Before proceeding to the "NEW BUSINESS" items, Mayor Starling congratulated Mayor Pro Tem Becton for thirty-five (35) years of pastoral services in the ministry. Mayor Starling stated that he had the pleasure ofattending a banquet thej past weekend honoring Pastor Marcus Becton. BUDGET -ORDINANCE AMENDMENT Upon a motion made by Councilmember Strickland, seconded by Mayor Pro Tem Becton, it passed unanimously to adopt the following budget ordinance amendment(s): ree. scnequie Budget Ordinance Amendment Fiscal Year 2023-2024 Budget #2024.06.03 BE IT ORDAINED by the City Council ofthe City of Clinton, NC, that the following amendment be made to the Annual Budget Ordinance for the fiscal year ending June 30, 2024; amended on November 14, 2023; February 6, 2024; April 2, 2024; May 7, 2024; May 14, 2024; and June 4, 2024;is hereby amended as follows: Section 1. To amend the General Fund, the expenditures are to be changed as follows: Account # 10-4100-0500 10-4100-4500 10-4100-5300 10-4200-1100 10-4400-0700 10-4400-1400 10-4400-4500 10-4400-5400 10-4500-1400 10-4900-0700 10-4900-1100 10-4900-1300 10-4900-3100 10-5100-0600 10-5100-7400 10-5300-7400 10-5600-5000 10-5610-0600 10-6200-0201 10-6200-3301 10-6400-0200 10-6400-0600 10-6600-0200 10-6600-0602 10-6600-0603 Account Title FICA Election expense Dues and subscriptions Telephone Retirement Travel Contract service Bond Travel Retirement Telephone Utilities Fuel Group insurance Capital outlay Capital outlay Street lighting Group insurance Part time salaries Athletic supplies Salaries Group insurance All-America City Retiree medical insurance Retiree vision insurance Increase Decrease $500 $2,300 $500 $500 $800 $400 $8,300 $1,000 $500 $500 Total $500 $1,000 $500 $15,000 $42,000 $5,000 $20,000 $3,000 $76,000 $5,000 $1,500 $1,000 $500 $31,000 $600 TOTAL EXPENDITURES $130,900 $87,000 $43,900 Section 2. Toamend the General Fund, the revenues are tol be changed as follows: Account # Account Title Rental vehicle tax Increase Decrease Total $9,900 ree. scnequre 10-3010-8600 10-3990-0000 Fund Balance 34,000 TOTAL REVENUES $43,900 $0 $43,900 Section 3. Toamend the Water & Sewer Fund, the expenditures are to be changed as follows: Account # 30-6600-0400 30-6600-0602 30-6600-5700 30-8100-4501 30-8200-0400 30-8200-1300 30-8200-1600 30-8200-3101 30-8200-7300 30-8200-7400 30-8300-0200 30-8300-1300 30-8300-7400 30-8400-0201 30-8400-4100 Account Title Professional service Retiree medical insurance Miscellaneous expense Maint/repair lines Professional service Utilities Maint/repair equipment Special sludge disposal Capital Outay-improvements Capital outlay Salaries Well utilities Capital outlay Part time salaries Employee wellness Increase Decrease $7,000 $18,000 $7,600 $30,000 $60,000 $32,000 $5,300 $40,000 $1,600 Total $10,000 $20,000 $142,000 $5,000 $20,000 $4,500 TOTAL EXPENDITURES $201,500 $201,500 $0 Section 4. Copies of this budget amendment shall be furnished to the City Clerk, City Manager, and Finance Director for their direction. BUDGEF-ORDINANCE City Manager Duncan introduced this item, Consideration of adopting the FY2024-2025 Budget, toi include the budget ordinance and fee schedule." He stated that there were: no changes to the proposed budget since the June 4, 2024, City Council meeting. Upon a motion made by Councilmember Strickland, seconded by Councilmember DuBose, the following ordinance #2024.06.04 was unanimously adopted: ree. scneauie FISCAL YEAR 2024-2025 BUDGET ORDINANCE City of Clinton, NÇ #2024.06.04 Be It Ordained by the City Council of the City of Clinton, NC, that the following anticipated fund revenues and expenditures, fees and charges schedules, with certain restrictions and authorizations, are hereby appropriated and approved for the operation ofi the city government and its activities for the Fiscal Year beginningJuly: 1, 2024, and ending. June 30, 2025: Section 1. General Fund Anticipated Revenues: Prior Year Taxes Current Year' Taxes Fire' Tax Collections Vehicle Taxes Rental Vehicle Tax City School Police Officer HUD Officers Insurance Revenue Payment In Lieu OfTaxes Collection Fee Lot Cleaning Lot cleaning interest Tax Penalties & Interest Auto License Privilege License Utility Tax Video Program Interest Earned Miscellaneous Revenue Rent- Fontana St. Rent-Cell tower Sale of] Property Utility Tax Electric Utility Tax Piped Gas Utility Tax Telecomm Beer & Wine Powell Bill Local Gov't 1/2% Sales Tax(40) Local Gov't1/2% Sales Tax(42) Local Gov't1/2% Sales Tax(44) $50,000 $3,631,900 $594,700 $286,100 $15,000 $331,200 $54,000 $15,000 $5,000 ($85,000) $20,000 $1,500 $13,000 $150,000 $500 $28,000 $250,000 $25,000 $48,000 $42,000 $10,000 $816,400 $43,400 $40,100 $33,800 $300,000 $763,900 $509,200 $1,186,700 Local Gov't 1% Sales Tax(39) $1,036,000 ree. scneauie ABC Revenues ABC Revenue-Police Court Fees Parking Violations Sampson Co Contribution State Bldg. Fire Protection False Alarm Rescue Tech. Revenue/County Fire Dept. Accident Response Fire Inspection Fees Sign/Zoning Permits Cemetery Markers Tipping Fee for Dumpsters Cardboard Container Fees Payload Revenue Garbage Collection Solid Waste Disposal Tax Recreation Donations Rental Fees Recreation Misc. Pool Admissions Sponsorship Fees Sports Registration Fees Refund on Sales tax Sale of Recyclables Transfer from Cemetery Fund Fund Balance Total General Fund Revenues $150,000 $15,000 $3,500 $500 $6,900 $5,000 $500 $12,000 $0 $25,000 $5,000 $5,000 $845,000 $35,000 $6,000 $745,000 $6,800 $2,500 $5,000 $3,500 $6,000 $5,000 $10,000 $10,000 $25,000 $50,000 $144,900 $12,343,500 Anticipated Expenditures: Governing Body Administration Finance HR Planning & Zoning Public Safety Public Works Recreation Non-Deparmental Total Expenditures $110,500 $188,400 $182,200 $176,900 $427,100 $5,793,400 $3,748,000 $1,275,400 $441,600 $12,343,500 ree. scheaule Section 2. Water and Sewer Fund Anticipated Revenues: Insurance Interest Earned Miscellaneous Revenue Return Check Charge Bulk Water/County Sewer Surcharge Water & Sewer Charges Water & Sewer Tap Fees Fireline Fees Service Fees Sale of Surplus Property Fund Balance. Appropriated $2,500 $40,000 $20,000 $2,000 $550,000 $750,000 $5,005,100 $35,000 $50,000 $45,000 $250,000 $6,749,600 Total Water & Sewer Fund Revenues Anticipated Expenditures: Non-Departmental Utility Line Maintenance Wastewater Treatment Water Production Utilities Administration Total Expenditures $540,200 $1,801,800 $2,499,000 $1,202,800 $705,800 $6,749,600 Section 3. Cemetery Anticipated Revenues: Sale ofl Lots Interest Earned Total Cemetery Revenues $49,000 $1,000 $50,000 Anticipated Expenditures: Transfer to General Fund Total Expenditures $50,000 $50,000 ree. scheauie Section 4. Downtown Special Tax District Anticipated Revenues: Current Taxes Prior Year' Taxes Penalty & Interest Vehicle Taxes Collection Fees Craft Fair Fees Leased Parking Interest Earned Miscellaneous Fund Balance $79,500 $2,000 $200 $1,200 ($1,400) $10,000 $500 $2,000 $500 $0 $94,500 Total Downtown Revenues Anticipated Expenditures: Professional Services Travel & Education Utilities Craft Fair Advertising Supplies & Materials Dues & Subscriptions Miscellaneous $500 $2,000 $10,000 $15,000 $15,000 $400 $700 $1,000 $17,000 $600 $300 $17,500 $2,000 $12,500 $94,500 Downtown Facade Grant Program Downtown Incentive Program Fundraising Expenditures Projects Contingency Special Events Total Expenditures Section 5. Fire Department Special Fund Anticipated Revenues: Miscellaneous $500 Total Fire Special Revenues $500 ree. scheaure Anticipated Expenditures: Miscellaneous Total Expenditures $500 $500 Section 6. Fee Schedule Clinton Fee Schedule. There is hereby established for Fiscal Year 2024-2025 various fees, charges, rates, as contained in Section 7. City Wide Tax Rate Established. There is hereby levied, for Fiscal Year 2024-2025, an Ad' Valorem tax rate of thirty-four cents ($.34) per one hundred dollars ($100) assessed valuation of property listed as of January 1, 2024, for the purpose of ofthis Ordinance, and in order toi finance the foregoing applicable appropriations. This rate will provide approximately $3,918,000 in property tax revenues based on an expected collection rate of 98%. The Ad Valorem tax base is estimated to be $1,175,000,000. The Ad' Valorem Taxi is the tax paid on real property and personal property, including property of public service companies allocated by the Ad Valorem Tax Division of raising the revenue included in the current Ad' Valorem taxes as set forth in Section 1 the State Department of Revenue. Section 8. Special Downtown Tax District Rate Established. There is hereby levied, for Fiscal Year 2024-2025, a tax at the rate of eighteen cents ($.18) per one hundred dollars ($100.00) assessed valuation of property listed for taxes as of January 1, 2024, located within the Special Downtown Tax District for the raising of revenue for said Special District. This special tax rate is the Section 9. The adoption of this budget ordinance reaffirms all other taxes, penalties, licenses, fines, fees, same rate as the current FY2024-2025. charges, and rates heretofore adopted and not repealed as oft this date. Section 10. Special Authorization. The budget officer shall be authorized to reallocate department appropriations among the various objects of The budget officer shall be authorized to reallocate fund specific appropriations among various departments The budget officer shall be authorized to hire personnel in positions authorized by the Board and set the expenditure as s/he believes necessary without recourse to the Board. ofe expenditure as s/he believes necessary without recourse to the Board up to $5,000. compensation in accordance with the Pay Classification Plan. ree. schedule The budget officer may award merit increases to deserving employees as s/he deems appropriate after consultation with appropriate supervisors subject to the limitations set forth ini the personnel policy of the city and appropriations. Section 11. Utilization of Budget Ordinance. This ordinance shall bei the basis of the financial plan for the Clinton municipal government during the FY2024- 2025. The budget officer shall administer the budget and s/he shall ensure that operating officials are provided guidance and sufficient details to implement their appropriate portion oft the budget. The finance department shall establish and maintain all records, which are in consonance with this budget Section 12. Copies of this budget ordinance shall be furnished toi the Clerk to the City Council, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. ordinance, and the appropriate Statutes of the State of North Carolina. Cityof Clinton Fee & Rates Schedule Fiscal Year 2024-2025 All fees are subject to change by the City Council Changes fromi the prior year are indicated in blue Utilities, Garbage & Recycling Water & Wastewater Rates* Inside City Limits $16.09 $2.47 per 100 cu. ft. $16.78 $2.39 per 100 cu. ft. $27.82 Water Wastewater Outside City Limits $32.18 $4.94 per 100 cu.ft. $33.56 $4.78 per 100 cu. ft. $55.64 Base Rate (0-300 cu. ft.) Consumption Rate Base Rate Consumption Rate Flat Rate Sewer *Water and wastewater use is metered in cubic feet: 1 cubic foot: = 7.48 gallons. A customer utility deposit of $125 is required on allr rental accounts. A: 10% late fee will be appliedi to bills paid after the due date (12th) and a $30, penalty will be applied to all accounts as a result of non-payment (22"d).A$25 fee will be assessed on all returned checks. Fireline Rates (Monthly Fee) Inside City Limits $11.90 $35.70 $60.00 $77.35 $109.15 $151.75 Size 2" Fireline 4" Fireline 6" Fireline 8" Fireline 10" Fireline 12" Fireline Outside City Limits $23.80 $71.40 $120.00 $154.70 $218.30 $303.50 ree. scneaure Tap Fees (per Connection)' Inside City Limits $1,000 $385 $1,765 $550 $3,315 $1,850 $900 $1,350 Size 34" Tap & Set 34" Meter Set 1"7 Tap & Set 1" Meter Set 2" Tap & Set 2" Meter Set 4" Sewer Tap 6'Sewer Tap Outside City Limits $2,000 $770 $3,530 $1,100 $6,630 $3,700 $1,800 $2,700 tLarger connections willl be billed at actual cost of materials, labor, and equipment. Deposits are required with the balance upon completion. Deposits are. 50% oft tap cost as proposed by the Public Works & Utilities Department. Miscellaneous Utility Fees Inside City Limits $900 $250 $150 Rate $19.50 per month $5.25 per cubic yard $40 per item minimum Fee $82 each $30 per month Outside City Limits $1,800 $500 $300 Notes Weekly collection Fee based on pickup frequency As called Notes Residential purchase Hydrant Meter Deposit Hydrant Meter Deposit (34"-1") Hydrant Flow Test Garbage & Recycling Collection Rates & Tipping Fees Service Residential Garbage Commercial Garbage Special Payload Collections Rollout Garbage Containers Cardboard Container Container Wastewater Industrial User Surcharges Pollutant Surcharge (per pound) Ammonia (NH3N) $0.876/lb. when concentration > 25 mg/L $0.241/lb. when concentration > 250 mg/L $0.248/lb. when concentration > 250 mg/L Biochemical Oxygen Demand (BOD) Total Suspended Solids (TSS) Pollutant / Item Fee Sampler Setup BOD Analysis $10.00/day of sampling $25.00/sample ree. scheaule TSS Analysis NH3N Analysis pH Analysis Temperature Metals Analysis Chloride Analysis COD Analysis Total Phosphorous Oil and Grease Analysis $15.00/sample $15.00/sample $15.00/sample $15.00/sample $15.00/parameter tested $15.00/sample $25.00/sample $20.00/sample $50.00/sample Wastewater Industrial User Monitoring Cost Recovery* *Current monitoring, fees are listed above. Frequency of! fee application is dictated byi individual permit. Per Article V. Sewers, Chapter 2, Division 3, 22-114, fee schedules for monitoring are established based on the reimbursement of costs incurredi in operating and administering the required local pretreatment; program in conjunction with 40 CFR403. Monitoring, fees are: subject to change based on contract laboratony/eschedules. Additional fees for Significant Industrial Users include monetary penalties for specific permit violations. For a schedule of monetary penalties, refer to the City of Clinton Enforcement Response Plan. Administrative Service Fee Upi to 5 hours: $50 More than 5 hours: $100 $100 refundable deposit required $.25 per page $3.00 Mayoral: $10 Council: $5 $5.00 per signature $10 per year $60/$20 Auditorium Rental Copies Document Certification Filing Fees Notary Sunshine List Cemeteries Grave Plot Mausoleum Columbarium Recording of Deed Corner Marker First Time Taxi/ Taxi Renewal Springvale & Sandhill Cemeteries Rates & Fees Service Rate/Fee $655 $805 $450 $50 $120 ree. scheauie Finance Service Fee First 3: no charge Second 3: $50 each $100 per additional incident $15 per month $120 per year $25 False Alarm Response (per year) Leased Parking Off-street Parking Returned Check Fee Fee Schedule Fire Department Fire Inspection Fees Initial Inspection** Fee $50 $75 $125 $175 $250 Fee No charge $45 $65 $85 $100/day $150 $100 0-5,000 sq. ft. 5,001-15,000 sq. ft. 15,001-50,000 sq. ft. 50,001-100,000 sq. ft. >100,000 sq. ft. 1st Re-Inspection 2nd Re-Inspection 3rdR Re-Inspection 4th Re-Inspection Continual Noncompliance ABC Inspection Foster/Group Home Service **Initial inspection fees are based on the square footage of the building. The type of use determines the frequency of inspections at. 1-, 2-, or 3-year intervals. For more information regarding the required fire inspection frequency, please contact the Clinton Fire Department at 910-299-4902. Violation/Fine Fees Operation Type Fee $100 $500 $500 2xp permit cost $500 $100 Notes Overcrowding tank Improper Life Safety Equipment Improper In-ground/Above ground storage Working without a permit Locked or Blocked Exit(s) Key Holder Failure to respond Without permit, testing or plan review Without permit, testing or plan review Per door and per occurrence Peri incident Operating Permit Fees Operation Type Fee $30 $50 $30 $30 $50 $250 Notes Amusement Buildings Carnivals & Fairs Combustible Dust Operations Covered Mall Buildings Exhibits & Trade Shows Explosives Fee Schedule Fumigation $50 $50 $250 $75 $50 $50 $50 $75 $50 $75 Liquid/ Gas Fueled Vehicles Assembly Pyrotechnic/Special Effects Spraying or Dipping Temporary Membrane Structures Tents Flammable Combustible Liquids Hazardous Materials Private Hydrant Additional Optional Permits Fire code 105.6.21 Fire code 105 list Special Construction Permits Construction Type Fee $100 $50 $75 $75 $100 $200 $50 $100 $50 $50 $75 $50 $50 $50 $50 $50 Automatic Fire Extinguishment System Battery System Compressed Gas Cryogenic Fluids Fire Alarm & Detection Systems Fire Pumps & Related Equipment Flammable & Combustible Liquids Hazardous Materials Industrial Ovens Private Fire Hydrants Spraying or Dipping Standpipe System Temporary Membrane Structure/Tents Gates/Barricades for Fire Apparatus Solar Powered System Smoke Control/Smoke Exhaust Systems Plan Reviews Construction Type Fee $.02/sq. ft. ($25 min) $.01/sq. ft. ($25 min) $75 New Commercial Construction Change of se/Addtion/Renovation Site Plan/Technical Review Fee. Schedule Motor' Vehicle Response Service Response Fee (peri incident) $602 $687 $838 Motor Vehicle Accident-Level 1 Motor Vehicle Accident- Level 2 Motor Vehicle Accident- Level 3 Haz-Mat Response Level 1 Level 2 Level3 $972 $3,473 $8,199 Water Incident Response Level 1 Level 2 Level 3 Level 4 $554/$68 per hour $1,110/$68 per hour $2,747/$68 per hour Itemized Response Planning & Development Zoning Fees Permit Fee $50 $75 $25 $30 $50 $200 Fee $200 $200 $150 minimum ($50) $10 $1.00 per square foot $5.00 per lot or $75 min. (whicheveris greater) New Residential Permit New Commercial Permit Addition, Accessory Building, Deck, etc. Permit Moving Mobile Home onto Mobile Home Park Lot Zoning Map Rezoning Application Conditional Use & Other Fees Service Board of Adjustment Filing Fee Conditional Use Permit Application Lot Mowing (each additional hour) Ordinance Copies Sign Permit Subdivision Application Fee Schedule City Market Rates Service Fee $100 min. (4 hrs.), $25 each additional hour $75 security deposit required $150 min. (4hrs.), $25 each additional hour $100 security deposit required $11 per hour Non-profit Organizations Individuals/Private Groups Facility Guard Fee Police Department Service Fee $.25 per page (walk-in) $2.00 per page (mailed) $10 $154 Reports Fingerprints Filing False Report Recreation & Parks Youth Athletics Fees (Ages 17 & Under) Activity City Resident $10 for first child per sport $5 each additional child/sport $10 per child $15 per child Non-Resident $20 for first child per sport $10 each additional child/sport $20 per child $30 per child Baseball, Basketball, Soccer, Softball, & Volleyball Football Tackle Football Adult Athletics Fees (Ages 18 & Over)* Activity League Fee $400 $400 $125 Soccer & Softball Basketball Volleyball #Athletics refunds must be requested before the first game has been played and a receipt must be presented for a refund check to be issued. Once play has begun, we will issue credit toward another sport. That credit is good for one year from the date of issuance. Reduced additional child fees apply only for registrations, for the same: sport, during the same season for children residing in the same household. Further fee reduction or waivers are available to qualified families. Contact the Clinton Recreation Department at 910-299-4906 for more information. Fee. Schedule Royal Lane Pool Fees Children (17 & Under) & Seniors (55 & Over) $1.00 Activity Adults (18 & Over) $2.00 Daily Admission Group Rates (15 or more) $0.50 per person Non-Swimmers. supervising children. ini the pool may have entryf fee waived at staff discretion. Swimming Instruction and Class Fees Set Administratively Activity Aquatic Programming City Resident Non-Resident Notes Facility Rental Fees City Resident $50 per hour $15 per hour Facility Non-Resident $75 per hour $20 per hour Notes Deposit is 1/2 total rental fee Activity Room Picnic Shelter Fee. Schedule Deposit is 1/2 total rental fee. Rental is up to 8 hours. 2 hours 6pm-8pm Includes 2 lifeguards Bellamy & Sampson Center $50 per hour $75 per hour Gyms Royal Lane Pool $100 $150 Field Rental Fees City Resident $15 per hour $25 per hour Field Non-resident $30 per hour $50 per hour Basebal/Softbal. Fields Multi-purpose Field Field Marking Park Open Space $25 per field $10 per hour or $100 per $20 per hour or $200 per day day Tournament & Long-term Rental Fees Facility Tournament $150 per field per day $200 per field per day $60 per field per day N/A $200 per weekend N/A $60 per day Long-term Rental $50 per field per week $75 per field per week $30 per field per week $35 per week $75 per week $50 per week $30 per week Baseball/Softball Fields Multipurpose Field Soccer Fields #1  Activity Room Gym Royal Lane Track Tennis Courts (2 courts) CLOSED SESSION Upon a motion made by Mayor Pro Tem Becton, seconded by Councilmember Ruggles, the following resolution passed unanimously to enter closed session to discuss personnel: RESOLUTION TO ENTER CLOSED SESSION Fee Schedule Bel It Resolved that the special meeting oft the City Council of the City of Clinton, North Carolina, held at 5:00 PM on June 18, 2024, entered closed session as allowed by G. S.1 143-318.11(a)(6) to discuss matters relating to personnel. Upon a motion made by Mayor Pro Tem Becton, seconded by Councilmember Ruggles, it passed unanimously for the City Council to re-enter the special session. Mayor Starling stated that no action was taken. ADIOURNMENT Being no further discussion, a motion was made by Mayor Pro Tem Becton, seconded by Councilmember Corbett, and it] passed unanimously to adjourn this] June 18, 2024, Special City Council meeting. The next scheduled city council meeting is Tuesday, July2 2,2024. The meeting adjourned at approximately 5:15 PM. Bhie Sht Elaine F. Hunt, City Clerk, MMC, NCCMC Lew Starling, As