Bermuda Run Town Council AGENDA MEETING MINUTES  Tuesday,June: 28, 2016 9:00 a.m. - Town Hall  Council Members Present: Council Members Absent: Also Present: 1.Call to Order Mayor Ken Rethmeier called the meeting to order. 2. Adoption of the Agenda  Mayor Kenneth Rethmeier; Shirley Cagle; Ed Coley; John Guglielmi and Lee Rollins, Town Manager; Brian Williams, Town. Attorney; Christy  Jerry West Ken Bateman  Schafer, Planning Board Vice-Chair  Coumcil Member) Jeryy West made ai motion to amend tbe proposed agenda to move item 5. H.. Republic Services Request for 5 Year Contract Renewal, as tbej first itemj for consideration, and to add item. 5. K. Above Ground. Pools. Council Member Jobn Guglielmi seconded the motion. The motion wvas approved by a vote offur (4) inj favor and none opposed.  3. Approval oft the May 24, 2016 Agenda Meeting Minutes  Council Member. Shirley Cagle made ai motion to approve tbe minutes from tbe May 24, 2016. Agenda Meeting. Council Member  Jery West. seconded the motion. The motion was approved by a vote off four (4) inj favor and none opposed.  4. Citizen's Comments - None wished to speak.  5. Items for Consideration  A. A. Republic Services Request for a 5 Year Contract Renewal: Residential Trash Pickup Tracy Nestor, Municipal Services Manager, Republic Services, came before the Town Council to propose a! 5 year contract renewal for residential trash pickup. The proposal called for a renewal price of $11.28 per month per residence, which is the per month price of the current agreement. The proposed 5 year renewal is to allow Republic to cost our new trucks, which will allow mechanical pick up of roll out carts. Republic will provide each resident a 95 gallon roll out cart for trash pickup and a roll out cart for recycling pickup on or before October 1, 2016. The new rollout carts will be no additional cost to the Council Members asked if there were smaller cart options other than the 95 gallon roll out cart, due to senior citizens needs and cart storage limitations at some residences. Ms. Nestor did say that she could work to provide a 65 gallon roll out cart option for those residents that would like the smaller one. She Commcil Member John Guglielmi made ai motion to qpprove the proposed fivey year contract extension witb Republic Services, as presented and efective Juby 1,2 2016. Coumcil Member Jeny West. seconded the motion. The motion was approved by a  resident.  would work with town stafft to communicate to the residents.  vote off four (4) inj favor and none opposed.  A. Appointment of Alternate Planning Board Member  At the May 24, 2016 Council Agenda Meeting, Rod Guthrie and Bleeker Strand were re-appointed as regular members oft the Planning Board. Alternate Member, Lynn Marcellino, was re-appointed as a regular member oft the Planning Board. The Town Council had one. Alternate Member position left to fill. Three (3) names were submitted for consideration: Howard Dickson of 201 Oleander Drive; Rick Council Member Jobn Guglielmi made ai motion to appoint Rick Cross to ai tbree (3), year term as an. Alternate Member ofihe Planing Board. Council Member. Shirley Cagle seconded tbe motion. The motion was qpproved by a vote offour (4)  Cross of 433 Orchard Park Drive; and Bryan Thompson of 218 James Way.  inj favor and none opposed.    B. Resolution 2016-03: Request NCDOT Conduct a Speed Limit Study  The resolution requests NCDOT conduct a traffic and speed study ofUS 158 and NC 801 South that lie within the corporate limits, with the intent to lower the speed limit of 45 M.P.H. to 351 M.P.H. Coumcil Member Jobn Guglielmi made a motion to approve Resoltion 2016-03 as presented. Council Member. Ed Coley seconded. the motion. The motion was qpproved by a vote offour (4) inj favor andi none opposed. Zoning Administrator, Erin Burris, briefed the Town Council on the proposed text amendments, as recommended by the Planning Board. The proposed text amendments are primarily intended to update the environmental regulations in Chapter 10 of the Zoning Ordinance to reflect current state. lawin regard to stormwater review for Phase II stormwater regulation and provide more options to developers Council Member Jery West made ai motion to bold a public bearing O1 Juby 12, 2016) for public comment on TA-2016- 02. Council Member. Shirley Cagle. seconded the motion. The motion wvas qpproved by a vote offour (4) inj favor and mone  :. TA-2016-02 Environmental Protection  for open space requirements.  opposed.  D. Revised Interlocal Agreement With Davie County  The revised interlocal agreement with Davie County is amended to include a one percent (1%) collection fee for collection of the gate fees. The previous agreement did not include this fee for gate collections. Council Member Jery West made a motion to approve the revised interlocal agreement with. Davie Counly as presented. Council Member. Ed Coley seconded tbe motion. The motion vvas approved by a vote gffour (4) inj favor and none opposed. Blakley Landscape Services, Inc. provided an annual update to its maintenance agreement for the Town Green at $4,920.00. Lee Rollins requested the agreement be a three (3) year agreement to marry up to the Council Member Jobn Guglielmi made ai motion to qpprove az tbree (3), year agreement vith Blakley Landscape Services, Inc. at 84,920 pery year for the maintenance. of tbe Ton Gren. Council Member Jery West. seconded the motion. Tbe  E. Landscape Maintenance Contract for Town Green existing master. landscape agreement, which is three years.  motion vas approved by a vote ofj four (4) inj favor and none opposed. F. Town of Bermuda Run Roundabout Obelisk Bids  The Town of Bermuda Run advertised for bids on Friday, June 3, 2016 to construct the roundabout obelisk. Bids would be. received until 3:00pm on Monday, June 20, 2016. One bid was received from Davie Construction for $66,732.00. The bid for the sculpture at the top of the obelisk was submitted by Dempsy Calhoun at $12,350, plus a contingency of $1,000 to cover unexpected. increases in the cost of Council Member Jery West made ai motion to approve bids fom Davie Construction and Dempsy Calboun, totaling 880,082.00 for construction of the roundabout obelisk. Council Member Jobn Guglielmi seconded. the motion. The motion  raw materials or contract labor. The total bid submittal cost: $80,082.00  was approved by a vote of tbree (3) inj favor and one (1) (Council Member. Ed Coley) opposed.  . Discuss Golf Cart Usage by Underage Drivers  Council Member Ed Coley expressed concern at the everi increasing volume of golf cart usage within the gated community and inj particular, thei increasing level of golf cart usage by underage drivers. The other Council Members also expressed equal concerns. Council Member Coley suggested that perhaps all golf carts driven on town streets must be registered at Town Hall, with owners signing a disclaimer committing to. not allowing underage drivers to utilize the golf cart on town streets. No formal action  was taken at this time.    H. Streetlight Agreement with Duke Energy: Old' Towne Drive  Lee Rollins presented a proposal, as recommended by Duke Energy, to add four (4) street lights on Old Town Drive from Yadkin Valley Road to the first residential unit in Kinderton Village. The streetlights Counoil Member Jery West made ai motion to qpprove tbe stretlight agreement witb Duke Energy for installation of additional streetlights on Old Town Drive. Council Member Ed Coley seconded the motion. The motion was approved bya  would allow more visibility of Old' Town Drive off ofYadkin Valley Road.  vote offour (4) inj favor and none opposed. Budget Amendment- - Utility Fund  Lee Rollins provided the Council with an update on the Utility Fund, showing water purchase from Davie County and subsequent reimbursements from customers along Bing Crosby Boulevard. A budget amendment to the Utility Fund is needed to reflect $225,000 in revenues and $225,000 in expenditures to Council Member Jobn Guglielmi made a motion to approve a budget amendment in tbe Utiliy Fundi to reflect an additional, 8225,000 in revenues and 8225,000 in expenditures for ater purcbase and reimbursement from Davie Couly Utilities. Council Member Jery West. seconded the motion. The motion was approved by a vote offour (4) inj favor  reflect the accounting of water purchase and reimbursement.  and none opposed. Above Gound Pools  Council Member Jerry West, on behalf of Council member Ken Bateman, asked that consideration be given to concerns regarding a very large inflatable above ground pool in Kinderton Village. Erin Burris stated the town Zoning Ordinance addresses aj prohibition of permanent above ground pools, but does not address regulating the type and size ofinflatable above ground pools. Lee Rollins communicated with. Ann Scofield to see if the restrictive covenants for Kinderton Village address this type of use. She stated that the restrictive covenants do give the. Architectural Review Committee authority to review and approve or deny the installation ofay pool oft this type. She will ask the resident to submit a request to the The Council would like to see the outcome oft the ARC decision, before taking any further action on the Jerry West- Would like the Town Council to discuss the possible merits of Sewer allocation at the Shirley Cagle- Enjoyed the June summer concert on the' Town Green. Wants to make sure. in the future that the' Town of Bermuda Run is better recognized as providing the event and welcoming the attendees. Mayor Rethmeier Thanked the Town Council for their attention and discussion during the elongated Witb no fnrther business, Commeil Member Ed Coley made a motion to adjour. The motion wvas seconded by Council Member  ARC: for consideration. issue. 6. € Counci/Mayor Comments  John Guglielmi -I No comments. August Agenda Meeting. Ed Coley - No comments. meeting. 8. Adjourn  Jery West. The motion wvas qpproved by ai vote offour (4) inj favor and none opposed.  Approved:  Respectfully: submitted, Leel Rollins," Town Clerk E  hauth6 Kenneth Rethmeier, Dr. PH- Mayor