Bermuda Run Town Council AGENDA MEETING MINUTES Tuesday, May 24, 2016 9:00 a.m. - Town Hall and Jerry West Ed Coley Council Members Present: Council Members Absent: Also Present: 1. Call to Order Mayor Ken Rethmeier called the meeting to order. 2. Adoption of the Agenda vote offour (4) inj favor and none opposed. Mayor Kenneth Rethmeier, Ken Bateman; Shirley Cagle; John Guglielmi Lee Rollins, Town Manager; Brian Williams, Town Attorney;J Janet Smith, Planning Board Chair Council Member Jerry West made a motion to amend the proposed agenda to inchide item 5.F to discuss aj personmel issue and item 5.G to discuss aj proposal for a Town Clock. Council Member Sbirley Cagle seconded the motion. The motion was qpproved bya 3. Approval oft the April 26, 2016 Agenda Meeting Minutes Council Member. Ken Bateman made ai motion to approve the mimutes from the April 26, 2016. Agenda Meeting. Council Member Sbirley Cagle seconded. the motion. The motion was qpproved by a vote gffour (4) inj favor and none opposed. 4.Citizen's Comments - None wished to speak. 5. Items for Consideration A. Bermuda Run Tourism Development Authority Community Input Exercise The Bermuda Run Tourism Development Authority contracted with Mr. Bill Geist and DMOProz to provide consulting services in conjunction with a future marketing strategy for Bermuda Run tourism. Mr. Geist soughti input from the Town Council regarding the' Town's desire to place emphasis on tourism as a component of economic development and quality of life fori its citizens. B. Interlocal Agreement With Davie County - Shared Services collections, Sewer Billing and Collections, and Building Inspections. The County of Davie has offered a three (3): year agreement to provide shared services to the' Town: tax Council Member John Guglielmi made ai motion to qpprove the Interlocal Agreement with Davie County) for shared services, as presented. Commcil Member Jery West. seconded the motion. The motion was approved by a vote offour (4)in :. Interlocal Agreement With Davie County - Phase In of Sales Tax Distribution Change The County of Davie, at its May 2, 20161 meeting, voted toj phase in sales tax distribution over a five year Council Member Jobn Gughelmi made ai motion to qpprove the Interlocal Agreement with Davie Coumby for the phase in df sales tax distribution change. Coumcil Member. Shirley Cagle. seconded tbe motion. The motion was qpproved by a vote of favor and none opposed. period oft time, with 2016-20171 being a "hold harmless" year. four (4) inj favor and none opposed. D. Resolution Designating Official to Approve Local Opinion Forms for ABC Commission Lee Rollins made a recommendation that the' Town Council appoint him as the designated official to make recommendations as to the suitability ofa applicants for ABC: Permit Applications to the North Coumcil Member) Jery West made ai motion to adopt the resolution appointing the Town Manager as the local oficialt to approve the local opinion forms for the ABC Commission. Council Member) Jobn Guglielmi. seconded the motion. The Carolina Alcoholic Beverage Control Commission. motion was qpproved by a vote offour (4) inj favor and none opposed. E. Appointment ofl Planning Board Members Three (3) positions are eligible for re-appointment. Lee Rollins presented a sheet showing the need to appoint four (4) Planning Board Member positions. Coumcil Member Shirley Cagle made ai motion to 7e-appoint Rod Gutbrie and Bleeker Strand as regular members ofi the Planming. Board and Board gf Adjustment and to qppoint Lymn Marcellino from an alternate member to a regular member; and to consider qppointing a new alternate member at the Jume 28. Agenda Meeting. Council Member John Guglelmi. seconded the motion. Tbe motion was qpproved by a vote offour (4) inf favor and none opposed. F. Request for Closed Session to Discuss a Personnel Issue Council Member Jeny West made ai motion to go into closed session to discuss aj personnel issue. Council Member John Gugliemi. seconded the motion. The motion was approved by a vote gffour (4) inj favor and none opposed. Council Member Jobn Gugliemi made ai motion to come out ofo dosed session. Council Member Jery West. seconded the In regular. session, Council Member Jery West made ai motion to qppoint Cindy Griffith as Tomn Clerk/Office Supervisor; efective July 1,2 2016, witb an bourly rate f820.67. Council Member John Guglielmi. seconded the motion. motion. The motion was approved by a vote offour (4) inj favor and none opposed. The motion was qpproved by a vote gffor (4) inj favor and none opposed. G. Capital Projects Discussion Mayor Rethmeier provided the Town Council with a visual oft thej proposed capital projects and funding sources for the next two fiscal years. He also proposed the Town Council consideri installing a Town Clock at the entrance to. Kinderton Commercial, to provide for a more visual Town Center feel. The Mayor recommended a three way funding mechanism between the' Town, the Bermuda Run Community Vision Fund and private contributions through the sale of bricks. The Mayor will bring back to Council an enhanced visual of what the clock would look like at the Kinderton Commercial entrance. 6. Council/Mayor Comments John Guglielmi - Appreciated the Town Manager's apology. Ken Bateman - No comments. Shirley Cagle- No comments. Jerry West -1 No comments. Mayor Rethmeier- - Appreciated the Council's dialogue regarding the promotion of Cindy Griffith to Town Clerk/Office Supervisor and the continued discussions regarding capital projects. With no further business, Council Member John Guglielmi made a motion to adjour. The motion was seconded by Council 8. Adjourn Member. Ken Bateman. The motion was qpproved by a vote offur (4) inj favor and none opposed. Approved: Respectfullys submitted, EK Leel Rollins, Town Clerk TLAG Kenneth Rethmeier, Dr. PH-Mayor