Bermuda Run Town Council AGENDA MEETING MINUTES Tuesday,January, 26, 2016 9:00 a.m. - Town Hall  Council Members Present: Council Members Absent: Also Present:  Mayor Kenneth Rethmeier, Ken Bateman; Shirley Cagle; Ed Coley. John  Guglielmi and Jerry West  None  Lee Rollins, Town Manager; Brian Williams, Town Attorney; Janet Smith, Planning Board Chair; Erin Burris, Town Planner  1. Callt to Order  Mayor Ken Rethmeier called the meeting to order.  2. Adoption of the Agenda  Council Member Jobn Gughelmi made ai motion to amend the proposed agenda to add Item 5.C. Sales Tax Allocation Discussion. Council Member) Jery West seconded. the motion. Tbe motion as qpproved by a vote offre 5)inf favor and none opposed.  3. Approval of the November 24, 2015Agenda Meeting Minutes  Council Member. Sbirley Cagle made a motion to approve the minutes from tbe November 24, 2015. Agenda Meeting. Council Member Ken Bateman seconded. the motion. The motion was approved by a vote off five (5)iny favor and none opposed.  4. Citizen's Comments - None wished to speak.  5. Items for Consideration  A. Presentation of2 2014-2015Town Audit answered questions from Council Members.  Tony Brewer, with Eddie Carrick, CPA, provided an overview of the 2014-2015Town Audit and  B. Memorandum of Understanding: Davie County and Town of Bermuda Run The Davie County Commissioners presented the Bermuda Run' Town Council with a proposed Memorandum ofUnderstanding regarding mutual participation in the Eastern Davie Sewer Project. Council Member Jobn Guglielmi made ai motion to approve tbe Memorandum fUnderstanding as presented. Council Member Jery West seconded the motion. Tbe motion was approved by a vote offive (5) inj favor and nOnE opposed. Lee Rollins presented. in the Council agenda packet, submittals oft three firms: Kimley Horne, Rose Associates and Retail Strategies; who responded to the Request for Proposals fora' Town Center Market Analysis. Lee Rollins recommended approval of Rose Associates with a fee estimate of $20,500 plus $1,250 for expenses. After considerable discussion from Council Members regarding the current state of sewer allocation authority by the Davie County Commissioners, the Council chose to not take action on  C. Town Center Market Analysis RFP Overview and Recommendations  the recommendation fora a market analysis at this time.    D. Sales Tax Allocation Discussion  Lee Rollins, Mayor Rethmeier and Council Member Jerry West provided an update to the' Town Council on the meeting held with Davie County Manager Mike Ruffin, Commissioner Chair, Terry Renegar, and Commissioner) John Ferguson. Davie County representatives were briefed on the significant financial impact a change in the method of distributing sales tax monies would have on the Town's ability to fund capital projects as proposed within the Comprehensive Plan. There were no specific financial reasons the County provided the' Town for the reasons to make the change in allocation. Mayor Rethmeier suggested that he and two Council Members be prepared to speak at the February 1, 2016 County Commissioners  meeting. Council Members Shirley Cagle and Ed Coley volunteered to speak.  6. Council/Mayor Comments John Guglielmi - No comments. Ed Coley - No comments. Jerry West-No comments. Ken Bateman - No comments. Shirley Cagle-N No comments. Planning Session.  Mayor Rethmeier Thanked the Council Members for their input this morning and looks forward to the  8. Adjourn none favor and opposed.  Witb nO fither business, Council Member Jobn Guglielmi made a motion to adjoum the Agenda Meeting and move into tbe anmial Planming Session. The motion wvas. seconded by Counci/Member Ed Coley. The motion wvas approved by ai vote offive  )in  Respectfully submitted, I Lee Rollins, Town Clerk  -  Approved:  luows Kenneth Rethmeier, DrPH-I Mayor    Bermuda Run' Town Council PLANNINGSESSION Tuesday,January 26, 2016  Council Members Present: Mayor Kenneth Rethmeier; Ken Bateman; Shirley Cagle; Ed Coley;  John Guglielmi and Jerry West  Council Members Absent: None  Also Present:  Lee Rollins, Town Manager; Brian Williams, Town. Attorney; Janet Smith, Planning Board Chair; Erin Burris, Zoning Administrator  Presentation - Davie Medical Center, Chad Brown  Davie Medical Center President, Chad Brown, provided the Town Council with an update on the continued progress of the Medical Center and the timeline for the completion oft the 501 bed tower that has just started  construction.  Discussion of "Pay-Go" Versus Long-Term Financed Capital Projects  Lee Rollins informed the Council that historically, the threshold for the ability to pay up front for a capital project has been $150,000. He recommended the Council begin to think through the process ofwhere that threshold may want to bei in light of the potential lost revenue of $273,000: in sales tax revenue.  Review ofTown "Identity & Character" Goals  Town Council Members discussed under 2-5 year goals, continued issues relating to Bermuda Run, 27006, versus Advance. One suggestion was to consider a type of "tax credit" ifal business committed to Bermuda Run, versus Advance. There was also a suggestion for more banners representing Bermuda Run". Other issues brought up were getting the speed limit lowered on US 158 and NC 801 within the town limits, and  concerns of"dark spaces" within town retail areas. Review ofTown Infrastructure" Goals  The Council discussed focusing more clearly on sidewalk priorities for the upcoming budget year. Lee Rollins asked John Guglielmi and Shirley Cagle to meet with him to begin the process. Jerry West and Ken Bateman have been asked to review and advise Lee on suggested 158/801 improvements and consideration for two additional entrances into Kinderton Commercial.  Organizational Proposals: Term Limits and Codifying Planning Board Recommendation Process Mayor Rethmeier brought before the Town Council a suggested methodology the Planning Boar could use to facilitate efficient and effective processing of recommendations for action to the Town Council. After discussion of the rationale behind the recommendation, Council Member Jeny West made ai motion to implement tbe revised. Planning Board process as presented. Couneil. Member Sbirley Cagle seconded. tbe motion. The motion was approved by Discussion also ensued regarding the benefits and challenges associated with term limits for the Mayor and Town Council positions. It was agreed further discussion would take place at the March, 2016. Agenda  ai vote offive (5). inj favor and none opposed.  Meeting. Approved:  Due to time constraints, the Town Council closed their planning session.  Respectfully Submitted A Lee Rollins-Town Clerk  luluthsb Kenneth A. Rethmeier, DrPH-N Mayor