Bermuda Run Town Council AGENDA MEETING MINUTES Tuesday, October 23, 2018 9:00 a.m. - Town Hall Chris Fowler, and Mike Ernst  Council Members Present: Council Members Absent: Also Present: 1. Call to Order  Mayor Kenneth Rethmeier, Jerry West, Rick Cross, John Guglielmi,  None  Lee Rollins, Town Manager; Brian Williams, Town. Attorney  Mayor Ken Rethmeier called the meeting to order.  2. Adoption of the. Agenda  Council Member Mike. Erst made ai motion to adopt tbe agenda. Council Member. Rick Cross seconded tbe motion. The motion  was approved by ai vote offive (5) inj favor and none opposed.  3. Approval of the September 25, 2018 Agenda Meeting Minutes  Council Member Jerry West made ai motion to approve tbe. September25, 2018 agenda meeting minutes as presented. Coumcil Member Rick Cross seconded the motion. The motion was approved by a vote offve (5) inj favor and none opposed.  4. Citizens Comments  Sandra Catlett of148 Spyglass Drive spoke to the' Town Council regarding landscaping, saying new owners were  not aware of current procedures for Spyglass. 5. Items for Consideration  A. Budget Amendment Request = Gate Operation Fund: $18,000 B. Proposed 2019 Town Council Meeting Schedule public comment period is required atl least once each month.  Request to allocate $18,000 from Gate Operations Fund Balance for the removal of102 Leylands along North Carolina state statutes require municipalities to adopt annual schedules and post accordingly. A  NCI Hwy. 801.  6.Information Items  A. 2018 Planning Board. Amendment Prioritization Status B. DRAFT NCDOT Division 9 Level Local Points Allocation for Projects C.V Winston-Salem MPOLocal Points Allocation for Projects D. Spyglass Drive Conceptual Entrance Widening and Entrance Closure  E. Letter of Support from Bermuda Village Residents Association for reduction of speed limit on NC  Hwy. 801.  7.1 Mayor/Council Comments  Chris Fowler- Thanked the Town for striped stop bars.  Rick Cross - Reminded everyone oft the. Aging in Davie County survey/initiative. Jerry West- - Complimented. Betsy Cochrane and the naming ofs strip ofI-40i in her honor.  Mike Ernst- - No Comment John Guglielmi - No Comment  Mayor Rethmeier- - Discussed plans for Charter School.    8. Town Manager Comments  Lee Rollins shared with the Council that] December 14 will be Erin Burris, Town Planner's last day. She has accepted a full-time position with the Town of Mount Pleasant that will be closer to home. He asked permission from Council to talk with. Andrew Meadwell, Davie County to see: if we can partner with them on  Zoning administration. 9. Adjourn  With noj fither business, Council Member Jery West made ai motion to adjourn. The motion was. seconded by Coumcil Member  Rick Cross. The motion was qpproved by a vote offive (5)inj favor and none opposed  Approved:  Respectfully submitted,  ng  Kenneth  Kis Lee Rollins, Town Manager  Rethmeier, Dr. PH Mayor    5.A)  BERMUL  TO: FROM: DATE: RE:  Town Council Lee Rollins, Town Manager October 18, 2018  Budget Amendment Request (Gate Operations Fund)  The Gate Operations Fundi is a separate special revenue fund. Revenues are received by property owners within the gated community only. Ten percent oft total revenues are assessed to the owners Aj portion of the Gate Operations Fund: maintains perimeter fencing and landscaping around the fencing that primarily runs along US 158 and NC 801. When the Town of Bermuda Run incorporated in July, 1999, the River Bend Drive area master home owners association provided money to the Town to install Leyland Cyprus trees around the perimeter. Due to age and annual Ihave received a quote to: remove 102 Leyland trees from the NC 801 gate north toward US 158 for the cost of$18,000. Many of the trees within this area are already dead Or dying. The current fund balance for the Gate Operations. Fund as of June 30, 2018: is: $218,020 Iam proposing the Town Council adopt a budget amendment for the Gate Operations. Fundt to  of] Bermuda Run Country Club.  trimming, the trees are ending useful life.  allocate $18,000 in fund balance for the removal oft the 102 trees.    TOWN OFI BERMUDAI RUNI BUDGET AMENDMENT REQUEST Ar requestt toa amend the 2018-2019Town ofE Bermuda Gate Operations) Fundi ish hereby submitted to the  2018-20191 Fiscal Year Bermuda Run' Town Council asf follows:  REVENUE. AMENDMENT REQUEST  ACCOUNTTITLE Gate Operations Fund Balance  ACCOUNTI NUMBER REVENUE INCREASE  ASAMENDED $18,000  (DECREASE) $18,000 $18,000  TOTALREVENUE INCREASE (DECREASE)  Reason for revenue amendment:. Appropriate $18,000 from Gate Operations Fund Balance to  remove dead ad dyingl Leylands from perimeter fence onl NC801  EXPENSE. AMENDMENTREQUEST  ACCOUNTTITLE Grounds Maintenance  ACCOUNTNUMBER REVENUE INCREASE  ASA AMENDED $80,000  (DECREASE) $18,000 $18,000  20-50-00-29  TOTALI EXPENSE1 INCREASE DECREASE)  Reason for expense amendment:. Allocate $18,000t to Grounds Maintenance top pay for removal ofLeylands.  APPROVED:  Bermudal Run Town Council In_Meeting ofNovember 13,2018 MunkNg - Kenneth A.I Rethmeief DrPH p  Reviewed by) Face H. Leel Rollins  Dberi8 201  Town Clerk