Bermuda Run Town Council AGENDA MEETING MINUTES Tuesday, November 26, 2019 9:00 a. m. - Town Hall  Council Members Present: Mayor John Guglielmi; Rick Cross, Mike Ernst, Chris Fowler, and Jerry West  Council Members Absent: None  Also Present: 1. Call to Order  Lee Rollins, Town Manager; Cindy Griffith, Town Clerk; Brian Williams,  Town Attorney  Mayor) Jobn Gugliemi called tbe meeting to order:  2. Adoption of the. Agenda  Council Member Jery West made ai motion to adopt the agenda with Council. Member Chris Fowler. seconding tbe motion.  Tbe motion was approved by ai vote offour (4) inj favor and none opposed. 3. Approval of the October 22, 2019. Agenda Meeting Minutes  Council Member) Jery West made a motion to approve tbe October 22, 2019 Agenda. Meeting mimutes. Council Member Mike Emst seconded the motion. The motion was approved by a vote offour (4) in favor and none opposed.  4. Citizens Comments - None 5. Items for Consideration  A. Resolution Fixing Date of Public Hearing on Question of Annexation  Town Clerk, Cindy Griffith, has certified the sufficiency of the request for voluntary annexation from Bermuda Run Owner, LLC. The Town Council may adopt a Resolution Fixing the Date of Public Hearing on the Question of Annexation for Tuesday, January 14, 2020 at 6:00PM. Couneil. Member. Rick Cross made ai motion to adopt the resoltion as presented, with Council. Member Mike Erst seconding tbe motion. The motion was qpproved by ai vote offour (4) inj favor and none opposed. B. Duke Energy Lighting Agreement = West Kinderton Way & Royal Troon Lane Due to Comet at Bermuda Run Apartments, the Town will need to provide streetlights for West Kinderton Way and Royal Troon Lane. Duke lighting proposes 301 lights. The monthly charges would be $852.90, or $10,234.80 annually. The current street lighting budget of$ $155,000 can Council. Member Jery West made a motion to approve the proposal. Counil Member Cbris Fowlers seconded the  accommodate the agreement.  motion. Tbe motion was approved by a vote offour (4) inj favor and none opposed. - Kinderton Commercial - Bids for Proposed Two New Access Streets  Four (4) bids we received for the proposed new. Kinderton Commercial access streets. The lowest responsible bid came in at $1,540,000 against an engineer's estimate of$1,200,000. Hillsdale Real Estate Group has made a commitment to pay % oft the cost and Powell Bill monies will also be used  for aj portion oft the remaining cost. The bid is good for 90 days.    Council. Member Jery Westi made a motion to approve tbe proposal for 50% participation based on the low bid. Council. Member Chris Fowler. seconded the motion. The motion was approved by a vote offour (4) inj favor and none  opposed.  D. Proposal to Provide Redevelopment Feasibility Assessment Services  The Development Finance Initiative has proposed feasibility assessment services to consider the adaptive reuse of the Bank OZK Building into hospitality or office uses. Prior to pursuing site control, DFI is able to provide the Town with a financial feasibility assessment that would inform the Town's next steps. The flat fee for proposed scope ofs services is $8,900 and deliverable is The Council requests tbat Lee Rollins apprach bank OZKforf fullorpartial funding gf tbese services. The Council has two appointment methods from which to use for filling the seat of Council Member Rick Cross oncel hei is sworn in as Mayor at the December 10, 2019 Town Council Meeting. Attorney Brian Williams recommended option #2 and confirmed that the appointment can be made  estimated to be one month.  E. Discussion: Process to Fill a Vacancy on the Town Council  1. Motion / Vote 2. Nomination / Ballot  at either a Council Meeting or a Council Agenda Meeting.  6. Information Items - None 7. Council/Mayor Comments  Rick Cross- = Discussions about additional entrances and development were beneficial. issues with complaints about isightly buildings etc. Residents want a voice.  Mike. Emst- Portions of East Bermuda. Ran tbat are not part of an HOA baving no arcbitectural guidelines are baving Chris. Fowler- Agres tbat adding tbe additional access roads into. Kinderton Commerrial, ar a huge bentfit/imestment Jery West- Reflected on bis 8 years of service on the Town Council, adding tbat be appreciates the work of tbe Attorney, Town Manager; and Town Clerk. He gave tbe remaining Council/Mayor advice to abide by tbe Comprebensive Plan and to John Guglielmi - Agreed with cverytbingJery West said, adding tbat it bas been bis bonor to. serve on the Town Council. Paul Howard of the Bermuda Run Country Club was recently appointed to the TDA. However; since then he has been promoted at the Club with more: responsibilities. Ithas been recommended that Claude Council Member Mike. Emst made a motion to approve Claude Tbore's appointment to the TDA. Council. Member Jery  remember that tbey represent ALL of Bermuda Rim.  8. Town Manager Comments = Thorne fill that position.  West seconded tbe motion. Tbe motion was approved by a vote gffour (4) inj favor and none opposed.  9. Adjourn  With noj further business, Council Member Mike Emst made ai motion to adjour. The motion was seconded by Council  Member Chris. Fowler: The motion was approved by a vote gffour (4) inj favor and none opposed.  Approyed: Ze  Respectfully submitted: GH  Rick CIOSS Mayor  Cindy Gliffith  wn Clerk