Bermuda Run Town Council AGENDA MEETING MINUTES Tuesday, April 28, 2020 9:00 a. m. - Town Hall *Social Distancing Observed.  Council Members Present: Mayor Rick Cross; Curtis Capps, Heather Coleman, Mike Ernst, Chris  Fowler, and Ken Peacock  Council Members Absent: None  Also Present: 1. Call to Ordet  Lee Rollins, Town Manager; Brian Williams, Town Attorney; Cindy Poe,  Town Clerk  Mayor. Rick Cross called the meeting to order. 2. Adoption of the. Agenda  Mayor Rick Cross requested tbe addition of Items C: Virtual. Meeting. Poliy; and D: Closed. Session on a Personnel. Matter. p Council Member Curtis Capps made a motion to qpprove and adopt the agenda as amended. Council Member. Heather Coleman seconded the motion. The motion was approved by a vote offue (5) inj favor and none opposed.  3. Approval of the February 25, 2020. Agenda Meeting Minutes  Council Member Mike Erst made a motion to qpprove the February 25, 2020 Agenda. Meeting minutes. Council. Member Ken. Peacock seconded. the motion. The motion was qpproved by a vote offive (5) inj favor and none opposed.  4. Citizens Comments - None 5. Items for Consideration  A. Town and Tourism Development Authority Audit Contracts  Eddie Carrick, CPA, PC presented in writing the ptoposed audit contract for the upcoming. June 30, 2020 financials. Town Council action is requited before review and approval by the Local Council Member Mike. Erst made ai motion to accept the contract as presented. Councill Member Chris. Fowler seconded tbe motion. The motion was approved by a vote offve (5) in favor and none opposed. The Town Manager is recommending the following balanced budgets for 2020-21:  Government Commission (LGC).  B. Manager's Recommended 2020-2021 Town Budget  The General Fund: $1,691,300 The Gate Operations Fund: $566,017 The Utilities Fund: $530,850  Aj public hearing on the subject oft the 2020-2021 budget is required. The Town Manager recommends the' Town Council set the date ofTuesday,June! 9, 2020 at 6:00PM to set a public hearing on the proposed budget that must be approved byJuly 1, 2020. Council Memberl Mike Erst made ai motion to add the Public Hearing to adopt the proposed budget at the June 9, 2020 Coumcil. Meeting. Council Member Curlis Capps. seconded tbe motion. The motion was approved by a vote of  five (5) inj favor and none opposed.    C. Community Officer Agreement and Traffic Control  Town Manager, Lee Rollins reminded the Council oft the current agreement between the Town and the Davie County Sheriff's Department to provide one fully equipped and fully trained law enforcement officer for duty within the Town corporate limits. Discussion primarily focused on speeding/traffic violations. SheriffJ.D. Hartman will make a report of activity ini the area at an  upcoming Council Meeting.  D. Remote Paricipation/Virtual Meeting Policy  Attorney Brian Williams, and Town Manager Leel Rollins shared with the Council a Draft Remote Participation Policy. This policy is in line with the policy adopted by Davie County in the event that at regular on-site meeting can not bel held. Brian Williams discussed the following aspects: legal,  practical, and procedural.  E. Closed Session to Discuss Personnel Matter  Council Member Mike. Emst made a motion tog go into Closed. Session in order to discuss ai personnel matter. Council. Member. Heather Coleman seconded the motion. The motion was qpproved by a vote offive (5) inj favor and  none opposed. CLOSED. SESSION  Council. Member Curtis Capps made ai motion to reconvene tbe meeting with Council Member Ken Peacock seconding Council. Member Curtis Capps made a motion to qpprove a. 5%. salary increase forLee) Rollins. Council Member Chris Fowler. seconded the motion. The motion was qpproved by a vote offive (5) inj favor and none opposed.  the motion. The motion was approved by a vote offive (5) inj favor and none opposed.  . Council/Mayor Comments  Heather Coleman- - Thanked. Lee Rollins for his exeptional work, saying tbat. sbe was impressed. with tbe proposed budget. Curtis Capps- Thanked. Lee Rollins for aj fantastic job, adding that be is very tborongh and well-versed on local govermment. Mike. Ernst- - Agreed witb Heather and Curtis, adding tbat tbe Mayor bas also done an exceptional job being engaged witb tbe residents. He also. stressed the importance of be/ping non-profits during the pandemic as pedple are in meed offood, etc. Chris Fowler- Thanked) Lee and Town. Hall. staff adding that tbe Mayor bas gone above and beyond. Ken. Peacock - Praised the Town Hall staff Hej feels that tbe budget is well-prepared. and that Lee leads with cass. Mayor Rick Cross - Thanked everyone for their comments and tbeir participation, adding tbat be has. spent a lot of time at tbe Town. Hall lately and be sees what tbe staff does on a daily basis. He thinks of bow We can emerge from O1T current. situation as we are all in this together: He bopes that we can take advantage of an offering of the Hse ofl WinMock soon to bave a "grand regpeming'albnation. He reminded everyone to keep. stressing participation in the Census. **Note - Council Member. Heather Coleman excused. berse!ff from tbe meeting at this time due to. scbedule conflict. 7. Town Manager Comments - Lee Rollins tbanked everyone for theirwork andj for their perspectives, adding tbat The Town gf Bermuda. Run is very unique. He also. shared that 47% of Davie County students are on aj free or reduced lnch, stressing tbe importance ofi prgrams sucb as "backpack buddies" and otber ways to belp during this time.    8. Adjourn  Witb noj further business, Council Member. Mike. Emst made a motion to adjour. The motion was. seconded by Council  Member Ken. Peacock. The motion was approved by a vote offour (4) inj favor and mone opposed.  Respectfully submitted: GR  Rick Cross-N Mayor  Cindy  Clerk  LG