PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday, December 14, 2021 Town Hall - 6:00PM  E  Mission: "The Town of Bermuda Run exists to) provide core public. services that enhance the quality oflife for its residents and an environment for the business  community to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  Ttis the intent ofthe Town Council to. solemmize tbe proceedings of this meeting and the business bronght before tbe governing  board, to offer tbe opportmily for a reflective moment ofsilence."  4. Approval of the November 9, 2021 Town Council Meeting Minutes  Motion:  Second:  In) Favor:  Opposed:  5. Recognition of outgoing Council Members Chris Fowler and Ken Peacock  6. Oath of Office. Administered to Council Members-Elect Mike Brannon, Mike Ernst and Melinda  Szeliga (Administered by the Honorable Judge Jimmy Myers)  (BRIEF RECESS)  7. Seating of] New Town Council 8. Adoption oft the. Agenda Motion: 9. Public Comments  Second:  Inl Favor:  Opposed:  10. Appointing a Mayor Pro' Tempore  Pursuant to North Carolina General Statute 160A-70: "At the organizational meeting, the council shall elect from among its members a mayor pro tempore to serve: at the pleasure of the council. A council member serving as mayor pro tempore shall be entitled to vote on all matters and shall be considered: a council member for all purposes, including the determination of whether a quorum is present. During the absence of the mayor, the council may confer upon the mayor pro tempore any of the powers and duties  oft the mayor." Motion:  Second:  In Favor:  Opposed:  11. Proposed 2022 Council Meetings Schedule  The proposed schedule keeps the Town Council meetings on the second' Tuesday of each month at 6:00pm and the Council Agenda meetings on the Fourth Tuesday of each month at 9:00am. 12. R2021-03: Resolution Supporting A Request to the Winston-Salem Metropolitan Planning Organization For Additional Federal Funds For the TIP Project EB-5958 Blue Heron Trail Due to the lowest responsible, responsive bid coming in higher than the engineer's estimate, The Town will need to ask the Transportation Advisory Committee oft the Winston-Salem Metropolitan Planning Organization for additional federal funds in the amount of $1,283,195.46 to be included with the already approved amount of $1,671,200.00 for total federal funds of $2,954,395.46, which requires ai revised' Town  Motion:  Second:  Inl Favo::  Opposed:  local match of $738,598.87. Motion: 13. Mayor and Town Council Comments 14. Town Manager Comments 15. Adjourn Motion:  Second:  In) Favor:  Opposed:  Second:  In Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes November 9, 2021 - 6:00 PM  The Town Council ofBermuda Run held its scheduled meeting on Tuesday, November 9, 2021 at Council Members Present: Mayor Rick Cross, Curtis Capps, Heather Coleman, Mike Ernst, Chris  6:00 PM. The meeting was held at the Bermuda Run Town Hall.  Fowler, and Ken Peacock  Council Members Absent: Also Present: Call to Order Pledge of Allegiance Recognition of Veterans Moment of Silence  Lee Rollins, Town Manager; Cindy Poe, Town Clerk; Brian Williams,  Town Attorney  Mayor Rick Cross called the meeting to order.  Iti is the intent ofthe Town Council to solemnize the proceedings ofthis meeting and the business brought before the governing board, to offer the opportumityforar reflective moment ofsilence. Council Member Curtis Capps made ai motion to approve the agenda. Council. Member Mike Ernst seconded the motion. The motion was approved by a vote offive (5) inj favor and none opposed. Council Member Heather Coleman made a motion to approve the October 12, 2021 meeting minutes. Council Member Chris. Fowler seconded the motion. The motion was approved by a vote offive (5) in Public Comments - Paul Dixon of 120 Kilbourne Drive in Kinderton Village publicly thanked Mayor Cross and Lee Rollins, Town Manager for their quick action following an incident at Rise at the end of  Adoption ofthe Agenda  Approval ofthe October 12, 2021 Town Council Meeting Minutes  favor and none opposed.  October where residents were. kept awake due to noise lasting until early morning.  Presentation: Davie County Public Utilities  Johnny Lambert, Utilities Director, presented as hel has done for Davie County Commissioners. Budget Amendment - General Fund Acceptance from Bermuda Run Community Vision Fund The Town Manager recommends the 2021-2022 General Fund Budget be amended to accept $7,000 from the Davie County Community Foundation as revenue and expend $7,000 for expenses related to the "Christmas in the Town of Bermuda Run" event tol be held on December 5, 2021. Council Member Heather Coleman made a motion to amend the budget. Council Member Curtis Capps seconded the motion. The motion was approved by a vote offive (5) inj favor and none opposed.    Town Mamager/Councl/Mlaver Comments  Lee Rollins Ivy Circle tree planting confirmed forj first 3 weeks of December. Data has been collected for the Phase IStormwater Study - presentation planned for December or January. Blue Heron Trail bids received - well over the estimated cost. Options will be presented to Council ini the next. 30 days.  Leafpickup has begun.  Ken Peacock- Very informative meeting; thanked. Johnny Lambert for his presentation. Curtis Capps - Thanked.Johnny. Lambert and everyone for their attendance. Stressed that the CouncilSiafemails. andcontact information is on the Town' 's website. Mike Ernst - Thanked everyone, stressing that communication is very important. NotedJohnny Lambert' 's statement that "there is no longer a. sewer capacity issue in BR", as this has not always been Chris. Fowler - Agreed with the other comments, and thanked. Paul Dixon) for speaking. Heather Coleman - Communication is key; asked that we consider residents who don 't have email and send more "paper" news. Shared issue at the BR East Package Room ofresidents not gettingpackages  the case.  from lockers in ai timely manner. Idea - put up signs inj package room.  Mayor Rick Cross -  Comprehensive Plan update. website and. social media pages. Speaker series for 2021 was very beneficial. PTRC Build Back Better Initiative Davie Health. Dept - Vaccine Boosters Thanked. Paul Dixon for his comments. Thanked all Veterans and. First Responders  Encouraged everyone to sign upf for the Constant Contact emails, and to visit the Town's  Davie Medical Center Tree Lighting 12/1; Christmas in Bermuda Run 12/5 Recognized newly elected Council Members (Swearing in on 12/14)  Thanked.Johnny Lambert for his presentation, and everyone in attendance.  Adjourn  With noj further business to discuss, Council Member Ken Peacock. made a motion to adjourn. Council Member Heather Coleman seconded the motion. The motion was approved by a vote offive (5) in  favor and none opposed.  Approved  Respectfully Submitted  Rick Cross, Mayor  Cindy Poe, Town Clerk    4  BhR NORTH CAROLINA  2022 Council Meeting Schedule  Council Meeting 6 pm January 11 February 8 March 8 April 12 May 10 June 14 July 12 August 9 September: 13 October 11 November 8 December 13  Agenda Meeting 9 am January 25 February 22 March 22 April 26 May 24 June 28 July 26 August 23 September 27 October 25 November 22    R  R2021-03  RESOLUTION SUPPORTING A REQUESTTOTHE WINSTON SALEM MPO FOR ADDITIONAL FEDERAL FUNDS FOR TIP PROJECT EB-5958  BLUE HERON TRAIL  WHEREAS, The Town of Bermuda Run lies along the northeast boarder of Davie County and adjacent to WHEREAS, An August, 2011 Yadkin River Greenway Feasibility Study funded by the Winston-Salem Area MPO1 for the' Town of Bermuda Run, the Village of Clemmons and the Town ofI Lewisville, recommended: as system of greenway trails ands sidewalks toi include US 158) Bike/Pedestrian Trail and Sidewalk and) Bahnson Lake' Trail; WHEREAS, Interstate 40 intersects the Bermuda Run corporate limits, with thel Exit 180, NC 801 bridge being the only current connection between the north side oft the Town and the south side oft the Town; and WHEREAS, The 2012 Town of] Bermuda Run Comprehensive Plan and its 2017 update Strategy T5 states, "Work with NCDOT to utilize the tunnel under I-40 and replace Bert's Way bridge for pedestrian and bicycle use WHEREAS, The I-40 widening project and installation ofa new pedestrian bridge isi in place; and WHEREAS, The Town has created a first phase Blue Heron Trail which isi intended to connect north and south WHEREAS, The Winston-Salem MPO approved in 2018 the allocation off federal highway funds for this project TIP; #] EB-5958 in the amount of$1,671,200 with al local commitment match of$417,800 for a total WHEREAS, An NCDOT review of updated total project estimate on March 30, 2021 was in the amount of WHEREAS, The Town of] Bermudal Run was given the notice to proceed to bid the project with bid opening on November 9, 202land of four bids received, the lowest responsive responsible bid was $2,801,732; and WHEREAS, The total project cost, to include proposed CEI and NCDOT project oversight now totals $3,692,994.33, with the Town requesting additional federal funds to total 2,954,395.46 and the Town match now NOW, THEREFORE BE: ITI RESOLVED1 THAT, thel Bermuda Run Town Council supports thei request for additional federal funding allocated by the Winston-Salem Area MPOi in the amount of $1,283,195.46 tol be included with the approved: amount of $1,671,200: for total federal funds of $2,954,395.46, and is committed to ai revised local  neighboring Village ofClemmons in Forsyth County; and  and  after thej proposed widening ofI-40; and  Bermuda Run residents via a multi-use path; and  estimated cost of $2,089,000; and $2,099,414;and  totaling $738,598.87.  match total of $738,598.87.  Adopted this the 14th day ofDecember, 2021 by a vote of  in favor and  opposed.  Rick Cross Mayor    Entity: TIP: Project: Scope:  Town of Bermuda Run EB-5958 Blue Heron Trail  County: Davie  The Blue Heron' Trail is proposed as a 10' wide asphalt wide walking path in Bermuda Run extending approximately. 5,205lf from Twins Way at the existing round-about serving the Town's entrance on US 1581 thence proceeding westerly along US: 158 untili it departs to proceed north to an  existing culvert under I-40. STBGDA-0158/079)  NCDOT Agreement ID #8869: Federal-Aid  Approved September 5,2 2019  Construction 48434.3.1 Non-Federal Match $363,050 20% $54,750 20% $417,800  FUNDINGT TABLE  Fund Source Federal Funds  Amount $1,452,200 $219,000 $1,671,200  BGANY BGDA  80% 80% $2,089,000  Total Estimated Cost: NCDOT Request for Final Estimate Prepared by: Grey Engineering Contractor Cost: CEI 15% Construction Cost:  Reviewed March 30, 2021  Reviewed by: NCDOT  $1,825,577.37 $273,836.61 $2,099,413.98  Project Low Bid Performance Managed Construction, Inc  Bid Opening November 9, 2021  (lowest of four (4) bids received) (Bid is good through. January 8, 2022) Contractor Cost: CEI Proposed: Total: Total Project Cost: Amended. Agreement Need  Amount $3,357,267.57  $ 2,801,732.00 (Performance Managed Construction, Inc.) $ 555,535.57 (Alley, Williams, Carmen & King) $3,692,994.33 (Construction Only)  NCDOT 10% (Project Oversight) $ 335,726.76  Federal Funds Amount $2,954,395.46  Non-Federal Match $738,598.87 20%  80% $3,692,994.33  Total Project Need:  Town Funding With No Additional Federal Funds  Total Project Cost: Federal Funds Allocated: Town Funds:  $3,692,994.33 $1,671,200.00 $2,021,794.33