PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday, November 9, 2021 Bermuda Run Town Hall Mission: "The Town of Bermuda Run exists to provide core public services that enhance the quality oflife fori its residents and an environment for the business  PTENIAN  6:00PM  community: to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  Tti is tbe intent of the Town Council to. solemmize tbe procedings of this meeting and the business brought before tbe  governing board, to ofer the opportmily for a rflective moment of silence. "  4. Adoption of the Agenda Motion:  Second:  In Favor:  Opposed:  5. Approval of the October 12, 2021 Town Council Meeting Minutes  Motion: 6. Citizens' Comments 7. Information Item  Second:  In Favor:  Opposed:  A. Presentation: Davie County Public Utilities = Master Plan Modeling 2021 Johnny Lambert, Utilities Director, will present as he has done for the Davie County  Commissioners. 8. Proposed Action Item Vision Fund  A. Budget Amendment = General Fund Acceptance from Bermuda Run Community The' Town Manager recommends the 2021-2022 General Fund Budget be amended to accept $7,000 from the Davie County Community Foundation as revenue and expend $7,000 for expenses related to the "Christmas in the Town of] Bermuda Run" event to be held December  5,2021. Motion:  Second:  In Favor:  Opposed:  9. Town Manager Comments 10. Council/Mayor Comments  11. Adjourn Motion:  Second:  Inl Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes October 12, 2021 - 6:00 PM  The Town Council of Bermuda Run held its scheduled meeting on Tuesday, October 12, 2021 at Council Members Present: Mayor Rick Cross, Curtis Capps, Mike Ernst, Chris Fowler, and Ken  6:00. PM. The meeting was. held at the Bermuda Run Town Hall.  Peacock  Council Members Absent: Heather Coleman  Also Present: Call to Order Pledge of Allegiance Moment of Silence  Lee Rollins, Town Manager; Cindy Poe, Town Clerk Mayor Rick Cross called the meeting to order.  Itis the intent ofthe Town Council to. solemnize the proceedings ofthis meeting and the business brought before the governing board, to offer the opportunity for a reflective moment ofsilence. Council Member. Mike Ernst made a motion to approve the agenda. Council Member Curtis Capps seconded the motion. The motion was approved by a vote offour (4) infavor and none opposed. Council. Member. Ken. Peacock. made ai motion to approve the September 14, 2021 meeting minutes. Council Member Chris Fowler seconded the motion. The motion was approved by a vote offour (4) in  Adoption of the Agenda  Approval of the September 14, 2021 Town Council Meeting Minutes  favor and none opposed. Public Comments None  Presentation: Davie County Tourism Update County Tourism and Development Authority. Council/Town Manager/Mayor Comments  Davie County Chamber ofCommerce President, Caroline Moser, provided an overview ofthe Davie  Chris Fowler - Appreciates Caroline 's presentation and plans to visit. Riverpark (Cooleemee) soon. Mike Ernst - Likes being educated on county efforts; encouraged everyone to visit Truist Sports Park.  Curtis Capps - Thanked everyone. for their attendance.  Ken Peacock- Feels that this was a successful meeting, stating he learnedai lot.  Lee Rollins - In 2017, the Council worked with. DFIregarding a hotel project and visuals for hotel near WinMock are still here. Hampton Inn in Bermuda Run generates a. 3% occupancy tax = $70,000 peryear. Scott Wollaston with Truist Sports Park which averages 20,000 room nights per year at Blue Heron Trail bid opening is Thursday, Oct. 14 and information/cost will be presented to Council  Hampton. Inn will. speak at Council Meeting in near. future.  for action. Phase II ofthe Stormwater Study by LJB to be presented next month.    Mayor Rick Cross:  Blue Heron Trail is part of Comprehensive Plan and aj feasibility study is underway. Johnny. Lambert with Davie County Public Utilities to speak at November meeting. Upcoming - Bermuda Run Garden Club, Shredding Event Saturday, 10/16; Bermuda. Run Country Club's 's 50'h Anniversary Celebration 10/16; Elections- Early Voting/Election Day;  Pat Ivey with NC DOT toj present aferfirst of2022. Fall into. Art 10/30; Christmas in Bermuda. Run 12/5  Thanked all First Responders  Thanked Town Staff and everyone in attendance at tonight's) meeting.  Adjourn  With noj further business to discuss, Council. Member Mike Ernst made a motion to adjourn. Council Member Chris Fowler seconded. the motion. The motion was approved by a vote offour (4) infavor  and none opposed. Approved  Respectfully Submitted  Rick Cross, Mayor  Cindy Poe, Town Clerk    (7A)  Davie County Public Utilities Master Plan Modeling 2021  1. GIS Overview  2. Task 1: Georeferencing Billing Data Link billing records meterl locations and model nodes Collect and process billing records and production data 2. Task 2: Hydraulic Grade Line Review Conduct Twol Hydraulic Gradient Tests Hydraulic gradel liner refers tot the water profile under pressure Process Data, Simulate Tests, Compare Modelt to Test and Calibrate 3. Task 3: Water Age Analysis Map existing system for water age andi identify problem areas Testi improvements inu upt tot five problem areas 4. Task 4: Water CIP Recommendations  1  GIS Mapping Overview - Current Overview  The following slides provide a high- level overview oft the data incorporated Growth, Typ into the Asset Management Plan GIS and how it was used in the identification of CIP recommendations.  G Growth, Stategy.2 2018 Conservation Municipal Primary Rural Secondary 12 2021 Water Age AVE.QUAL <=3Days 3-4Days 4-5Days 5-7Days 1week  Current Water Age  2  1    11/3/2021  GIS Mapping Overview Pipe Age and Break History   MainleaksApr21 Vear 2014 2015 2016 2017 2018 2019-2021   Growth.Strategy.2018 Growth.Typ Conservation Municipal Primary Rural Secondary  3. C  -  E Water Main Vear Installed 1930- 1960 1971-1979 1980-1989 1990-1 1999 2000-2009 2010-2020  3  Geocoding Meters  Meters were geocoded using ArcGIS Pro's Geocode Address When exact street addresses were not available, meters were associated to the street  tool  itself  Demand <0.1GPM 0.1-0.5GPM 0.5-1.0GPM 1.0-2.0GPM 0>2.0GPM  4  2    11/3/2021  Billing and Production Data  - Billed Water "Non-Revenue Water  Billing and Production Data for  0.79MGD, 30%  1.85MGD, 70%  2020  2020 Average (MGD) 2.64 1.85 (70%) 0.79 (30%)  5  Hydraulic Grade Lines  Model accurately predicts the HGL test within 2ft with the updated Pressure Reducing Valve  Measured  setting Location B1 Sparks WIP- Yadkin' ValleyT Tank B8 BinbyTank so  Distance Elevation Measured Measured Predicted (feet) (feet) Head(eet) HGL() HGL() 0 780 183 963 13,400 856 109 965 50,600 B45 Model asured  Hydrant#2589, SpllmanRdaNC-801 7,200 827 136 963 Hydrant#6237, JuneyBeauchampR Rd& 25,600 871 Hydrant#6116, BaltimoreR Rd&J JuneyBe 34,400 750 216 Hydrant#4051, Montclair DraB Ballmore 40,800 795 175 970 Hydrant#7557, CIAE Baltimorel 45,200 823  965 973  BaltimoreRd& Juney BeauchampRd Hydrant6116 32000 40,000 50,000 Distance-feet  3    11/3/2021  Water Age Analysis  Water age is often used as a surrogate for water quality Davie County's distribution system uses free chlorine Typical water age recommendation for free chlorine systems is 5 days Every system is unique and may find acceptable limits for water quality may vary higher or lower than 5 days New pipes on Main St and Hwy 601 near Cooleemee WTP are  Legend e Tanis PressureZones Pump dand vZena  included  7  Water Age High Zone Challenges  Sheffield Standpipe Sheffield Standpipe turns over from 50 to 55 ft (1018 to 1023 ft) out of63.51 ft Low turnover range, typical tos standpipes, results in higher water age Taking the standpipe out of service greatly impacts local available fire flows and pressures without installing improvements  Legend e Pumps WaterAge  8  4    11/3/2021  Green Hill Pump Station Option  Retire Sheffield Standpipe pressure (20 psi) Installing 6+ miles of 12-inch improves available fire flow at the Sheffield Standpipe site, but does not meet needed fire flows Improvements would be required on the suction side (Junction Rd) and discharge side to strengthen connection towards Pallet One Inc.  gpm  Green Hill PS is limited to 740 GPM due to suction  1  21  740 GPMat 435ft SuctionF Pressure: 20pi  9  CIP Project Goals and Recommendations  Targeted Areas fori the Davie County Water Master  Plan:  Water quality concerns Frequent breaks  Infrastructure nearing the end of useful life Extensions fori targeted development areas identified ini the Davie County Comprehensive Plan  Current CIP has a 10 Year total of $4.8M for water  and sewer extensions  10  5    11/3/2021  Main Church Road - Phase 1&2  Blue Line - Phase 1 Violet Line - Phase2  11  Main Church Road Phase 18 &2  10,100 Feet of Trenched Pipe 8 Inch Diameter  3,900 Feet of Trenched Pipe 400 Feet of Trenchless Installation Under I-40 8 Inch Diameter $344,00 $11 lin/ft Construction cost for 0 $600,00 $1,50 /ft Trenchless Installation 0 $104,00 11% Design and Permitting 0 $210,00 20% Contingency 0 $1,258,0 Total 00  $889,90 $11 /in/ft Construction cost for $98,000 11% Design and Permitting $198,00 20% Contingency 0 $1,185,0 Total 00  0  C900 PVC  C900 PVC  0  12  6    11/3/2021  Model recommendation Yadkin Valley Road  4,000 Feet of Trenched Pipe 6 Inch Diameter $264,00 $11 /in/ft Construction cost for $40,000 15% Design and Permitting $61,000 20% Contingency $365,00 Total 0  0  C900PVC  Water quality concerns Frequent breaks  Infrastructure nearing the end of useful life Extensions for targeted development areas identified int the Davie County Comprehensive Plan  13  Cooleemee Phase 1  7,050 Feet of Trenched Pipe  61 Inch Diameter C900PVC  $466,000 $11 /in/ft Construction cost for $70,000 15% Design and Permitting $108,000 20% Contingency $644,000 Total  14  7    11/3/2021  CIP Recommendations Summary  Project Name  Length Diameter Cost  Main Church Road Phase 1 10,100 8inch Main Church Road Phase 2 4,300 8 inch  $1,185,000 $1,258,000 $365,000 $644,000 $3,452,000  Yadkin' Valley Road  4,000 6inch  Cooleemee Water Phase 1 7,050 6inch  Total  15  CIP Recommendations With Current Water Age  Mapl ID Project Name  A B C D  Main Church Road Phase 1 Main Church Road Phase: 2 Yadkin Valley Road Cooleemee Water Phase 1 Watercip2021  2 2021_WaterA Age AVE_QUAL <=3Days 3-4Days 4-5Days 5-7Days  G Growth.Strategy.2018 Growth.T Typ Conservation Municipal Pimay Rural Secondary  16  8    11/3/2021  Davie County Public Utilities Capital Improvement Plan  Davie County Public Utilities CIPI Projects FV2021-  2021 2022 2023 2024 000 500, $400,000 $500,000 $312,000 $11B,000 $174,000 $150,000 $200,000 $200,000 $2.330.000 $718.000 2021 2023 5550,000 $955,000 712,000 5718, $874,000 $2,330.000 $39.787,000 $718, 874,000 $880. 10 2026 2028 $500,000 $436,000 $443,000 $450,000 $457,000 464 $936,000 5943,000 $950,000 $957,000 $964,000 2026 2027 $936,000 3936,000 3943,000 3950,000  SystemE Expansion Carb Systems and OfPPEV oof epair Rd PS Replace 4001FV inc GrandT Total State RevolvingF From Rates Grand Total SystemE Expansion Carbons Systems SparksRd New B Repair and ment OfPPEV Replacez Maining Cooleemee  2028 2029 2030 $950,000 $964,0 00  17  Current and Approved FY 2021 Rate  Assumptions  Davie County has followed this staggered rate increase to avoid any large spikes in utility services for citizens while staying below the state and national annual escalation rate average of 4-6%.  The rate structures recommended by our consultant to the Board last year, as noted on the approved fee schedule, and includes the  approved projected escalation rate of 4.75%.  Davie County  18  9    11/3/2021  Current and Approved FY 2021 Rate  18  Assumptions  Davie County currently looks out 5 years for all rate increases. This will fund all capital projects listed in the Davie County Board approved CIP  plan. Water >3 3,000 gallons Irrigation >3,000 gallons AllOthers Sewer > 3,000 gallons EastDavieSewer >3 3,000 gallons 19  FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 5.35 $ 5.60 $ 5.87 $ 6.00 $ 6.13 $ 6.27 4.75% 4.75% 2.25% 2.25% 2.25% 6.95 $ 7.28 $ 7.63 $ 7.80 $ 7.99 $ 8.17 4.75% 4.8% 2.23% 2.44% 2.25% 4.25 $ 4.35 $ 4.45 $ 4.55 $ 4.65 $ 4.75 2.28% 2.25% 2.25% 2.25% 2.25% 12.35 $ 12.90 $ 13.50 $ 14.10 $ 14.70 $ 15.30 4.44% 4.65% 4.44% 4.26% 4.08%  Bi-monthly Base Charge (indudes3 3kgal) 27.80 $ 29.20 $ 30.60 $ 31.30 $ 32.10 $32.90 Bi-monthlyE Base Charge (indudes 3kgal) 27.80 $ 29.20 $ 30.60 $ 31.30 $ 32.10 $ 32.90 Bi-monthly Base Charge (indudes 3kgal) 25.65 $ 26.30 $ 26.90 $ 27.60 $ 28.30 $ 29.00 Bi-monthly Base Charge (indudes 3kgal) 35.95 $ 37.40 $ 38.90 $ 40.50 $ 42.20 $ 43.90  Davie (County  Davie County Public Utilifies  Questions  Dave (county  20  10    (8.A.)  BERMUL  TO: FROM: DATE: RE:  Town Council Leel Rollins, Town Manager November 9, 2021  Budget. Amendment - Receipt of $7,000 from DCF  Included for your review:  Letter from Davie Community Foundation  Actual and Projected Expenses for "Christmas in the Town of] Bermuda Run" event August 31, 2021 Agenda Meeting Item Summary Appointing Members to the Bermuda Run  Community Vision Fund  Overview:  The Town of] Bermuda Run has received a grant from the Davie Community Foundation in the amount of $7,000.00. These funds were provided from funds within the Bermuda Run Community The Bermuda Run Community Vision Fund Committee requested the funds to offset initial costs of planning and implementing the "Christmas in the Town of Bermuda Run" event scheduled for Sunday, December. 5, 2021from 2:00pm - 5:00pm. The 2021-2022 adopted Town Budget did not  Vision Fund.  include this revenue and subsequent expenditures.  Suggested Action:  Irecommend the' Town Council take action to amend the current 2021-2022 General Fund Budget to receive $7,000.00 from the Davie Community Foundation as revenue and subsequent $7,000.00 in expenditures for expenses related to the Christmas in the' Town of Bermuda Run event, coordinated by the Bermuda Run Community Vision Fund Committee    Davie Communuy Foundationt Growing ourj future NOW!  PO. Box5 546 1071 N. Salisbury Street Mocksville, North Carolina 27028  October 19, 2021  Mr. Lee Rollins Town of Bermuda Run 120 Kinderton Blvd Ste 100 Bermuda Run, NC 27006 Dear Lee,  On the advice of the Bermuda Run Community Vison Fund committee, the Davie Community Foundation has awarded the Town of Bermuda Run a $7,000.00 grant with funds provided by the Bermuda Run Community Vison Fund, a donor advised fund of the Davie Community Foundation. Although your organization has exclusive legal control over its use, please note that the fund advisor's preferred designation is as Your organization should not provide a tax receipt for this check since this grant was Ifyou have additional questions, please contact me at (336) 753-6903. Thank you for all  follows: Christmas in the Town of Bermuda Run  made from a donor-advised fund.  of your efforts to make communities better places in which to live.  Best regards, Alelison 67 lonnn Melissa O'Connor Program Officer Enclosure  (336) 753-6903-Fax(336,0753-6904-wwwdaww.dawvefoundationorg-emalt-intoedaviefoundation.org    Ja/s Bermuda Ran Chrishnas fyevus /9A9    TO: FROM: DATE: RE:  Town Council Lee Rollins, Town Manager August 31, 2021 Appoint Members to the Bermuda Run Community Vision Fund  Included for your review:  Donor Directed Fund. Agreement Between the Davie Community Foundation and the Davie Community Foundation Policies Governing Donor. Advised Funds Rules of Procedure for the' Town of] Bermuda Run Community Vision Fund Committee Prior to the incorporation oft the' Town of Bermuda Run on July 1,1 1999, Bermuda Village resident Kent Matthewson created a non-profit called Hillsdale Tomorrow. Thej purpose of Hillsdale Tomorrow was to bring resident, civic and business community members together to thoughtfully plan for the future oft the US 158/ /NC 801 intersection area known as Hiladale".Donations were made to this organization to fund designs and plans for proposed growth. Mt. Mathewson utilized In 2012, Davie Community Foundation President, Jane Simpson, shared with the Town that there was $10,616.97 in the Hillsdale Tomotrow Fund sitting dormant. The Davie Community Foundation Board: recommended that a donor directed fund agreement be put in place to transfer the amount int thel Hillsdale Tomorrow. Fund for a new designated "Bermuda Run Community Vision Fund". The desire of the Davie Community Foundation was for the new Bermuda Run Community Vision Fund to gtow and be used for endeavors that fit within the grant-making Asa a result of the recent initiative by Bermuda Run residents, Roseanne Peacock, Shaton Reid and Christy Schaffer to have a community treel lighting at Davie Medical Center, there have been ongoing conversations to: more fully implementa Community Vision Fund Committee. Itis recommended the Bermuda Run Community Vision Fund Committee be appointed with the following inaugural members: Chtisty Schaffer (Bermuda Run East), Sharon Reid (Bermuda Run West), Sharon. Anderson (Kinderton Village) and Kim Strohacker (Bermuda Run Business Community). A: member oft the Bermuda Run Town Council: is also asked to be appointed to the The first official community project underway is a Christmas at Bermuda Run event to be held on  Town of] Bermuda Run  Overview:  the Davie Community Foundation for receipt and expenditure of funds.  charitable objectives of the Foundation.  committee.  Sunday, December 5wh. Suggested. Action:  Appoint- Christy Schaffer, Sharon Reid, Sharon. Anderson and Kim Strohacker as members  of the Bermuda Run Community Vision Fund Committee. Appoint- A Town Council Member to seive on the Committee    S