PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday, September 14, 2021 Bermuda Run Town Hall Mission: "The Town of Bermuda Run exists to) provide core public services that enhance the quality oflife for its residents and an environment, for the business  BERMUD  6:00PM  community to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  'Ttis the intent of the Town Council to. solemmize tbe proceedings of tbis meeting and the business bronght before tbe  governing board, to ofer the opportumily for a reflective moment of silence.' "  4. Adoption of the. Agenda Motion:  Second:  Inl Favor:  Opposed:  5. Approval of the. August 17, 2021 Town Council Meeting Minutes  Motion: 6. Citizens' Comments 7. Proposed Action Items  Second:  In Favor:  Opposed:  A. Agreement for Comprehensive Plan Update The Town Manager recommends two actions for qpproval: fort the agreement witb Bencbmark, CMR, Inc.  Benchmark, CMR, Inc. has proposed a services agreement to update the Town of Bermuda Run Comprehensive Plan for 2022. The amount for services is $51,550.00. 1.) Motion to amend. tbe 2021-2022 General Fund Budget to allocate 851,550.00 from find balance to pay  Motion:  Second:  In Favor:  Opposed:  2.) Motion to approve thej proposed. services agreement to mpdate tbe Town of Bermuda. Ram Comprebensive Plan in tbe amount f851,550.00 and to appoint tbe Bermuda. Ra Planning Board as tbe Steering  Committee for tbe Comprebensive Plan Update work.  Motion:  Second:  In Favor:  Opposed:  B. Piedmont Triad Regional Council - Build Back Better Challenge Grant for Next The Piedmont Triad Regional Council is pursuing a catalyst project for advanced manufacturing for the region as part oft the federal government's Build Back Better Regional Challenge Grant. Attached is a proposed letter of support for Town Council consideration  Generation Manufacturers: Letter of Support  Motion:  Second:  Inl Favor:  Opposed:  8. Council / Mayor Comments 9. Town Manager Comments  10. Adjourn Motion:  Second:  In Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes August 17, 2021 - 6:00 PM  The Town Council of] Bermuda Run held its scheduled meeting on Tuesday, August 17,2 2021 at Council Members Present: Mayor Rick Cross, Heather Coleman, Mike Ernst, Chris Fowler, and  6:00 PM. The meeting was. held at the Bermuda Run Town Hall.  Ken Peacock  Council Members Absent: Curtis Capps  Also Present: Callt to Order Pledge of Allegiance Moment of Silence  Lee Rollins, Town Manager; Cindy Poe, Town Clerk; Brian Williams,  Attorney  Mayor Rick Cross called the meeting to order.  It is the intent ofthe Town Council to. solemnize the proceedings ofthis meeting and the business brought before the governing board, to offer the opportumityforar reflective moment ofsilence. Council Member Chris Fowler made ai motion to approve the agenda. Council. Member Mike Ernst seconded the motion. The motion was approved by a vote offour (4) inj favor and none opposed. Council Member Ken. Peacock made ai motion to approve the. July 13, 2021 meeting minutes. Council Member Heather Coleman seconded the motion. The motion was approved by a vote offour (4) in  Adoption of the Agenda  Approval of the July 13, 2021 Town Council Meeting Minutes  favor and none opposed. Public Comments  Paul Mullican of309 Riverbend Drive publicly thanked Mayor Rick Cross for his help in communications with Duke Energy regarding trees that were cut on the back side ofl his property. John Russell of413 Ivy Circle discussed the removal oft the Leyland Cyprus trees along Ivy and other  issues that may arise.  Presentation - Kelly Funderburk, Davie County Register of Deeds  Mrs. Funderburk provided an update regarding enhanced services now provided by the Davie County  Register ofDeed Office.  Appointment of] Erin Hege Shea as a Regular Planning Board Member  On. June 1,2021, the Town Council re-appointed Erin Hege Shea as an Alternate Member to the Planning Board. Since that time, Lynn Marcellino resigned as a Regular Member to the Planning Board. Since Mrs. Hege Shea has over one year of experience on the Planning Board, the Town Manager recommends appointing her as a Regular Planning Board Member to replace Mrs. Marcellino's S position. Rod Guthrie, Planning Board Chair, is in full agreement on this appointment.    Council. Member Mike Ernst made ai motion to appoint Erin Hege Shea as ai regular member oft the Planning Board. Council Member Heather Coleman seconded the motion. The motion was approved by  avote offour (4) inj favor and none opposed. Council/Town Manager/ Mayor Comments Register of Deeds Office was both interesting and exciting.  Ken. Peacock- Thanked everyone for attending the meeting, adding that the presentationfrom the Mike Ernst - Agreed that Mrs. Funderburk's! presentation was exciting. Having people at the podium speaking allows the Council to do a better job. Encouragedeveryone to invite their neighbors toj future Chris Fowler - Thanked all ofthes speakers and appreciates the presentation by the Register of1 Deeds. Heather Coleman - Disclosed that Paul Mullican is her father, but she didn' 't know that he ds speak at the meeting. Excited about the good turnout for the meeting and the wonderful presentation. Lee Rollins - NC DOT dialogue with he and the mayor is still ongoing regarding the 158/801  Council meetings.  Intersection and the I-40 Widening Project.  Mayor Rick Cross-  Thanked. speakers - humbled by Paul Mullican' 's nice comments.  Comprehensive Plan Update - working with Benchmark: regarding communication expectations Concert, Series has begun with. Envision, then North Tower was cancelled due to weather.  Covid19 Update Census Update  Memorial for 9-11 is being planned  American Rescue Planj funding - options being discussed  Adjourn  With noj further business to discuss, Council Member Heather Coleman made a motion to adjourn. Council Member Ken. Peacock, seconded the motion. The motion was approved by a vote offour (4) in  favor and none opposed.  Approved  Respectfully Submitted  Rick Cross, Mayor  Cindy Poe, Town Clerk    (7.A)  BERM  TO: FROM: DATE: RE:  Town Council Lee Rollins, Town Manager August 31, 2021  Proposal & Agreement for Comprehensive Plan Update  Included for your review:  Statement of Proposal submitted by Benchmark Planning Agreement for Services submitted by Benchmark Planning  Overview:  The Town of Bermuda Run developed its first Comprehensive Plan in 2012, followed by an update 5years later in 2017.. As another 5 years is set to expire in 2022, it is time for the Town Council to consider and act on the selection ofa firm to guide the 2022 update to the Comprehensive Plan. Benchmark Planning has provided for your review, a Statement of Proposal and an agreement for services at a cost of $51,550.00. The Town Manager recommends the Town Council select Benchmark Planning based on its qualifications and: its intimate knowledge of the Town's personality, character and understanding of desired goals. The current 2021-2022 budget does not include an allocation of $51,550.00 for the Comprehensive Plan Update services recommended.  Suggested. Action:  Budget Amendment - Take action to amend the current 2021-2022 Town Budget to allocate $51,550.00 from fund balance to be placed in General Fun Revenues while approving an expenditure of $51,550.00 for the agreement for services. Approve Agreement for Services- Approve Agreement for Services with Benchmark CMR, Inc for scope ofs services as outlined in Attachment A ofagreement, in exchange fora fee to be paid to Benchmark CMR, Inc. in the amount of $51,550.00    Statement of Proposal August2,2021  2022 COMPREHENSIVE PLAN TOWN OF BERMUDA RUN  Submitted by:  BENCHMARK  400 CLARICEA AVESTE130 CHARLOTTE, NC 28204 70493590-80650.95 www.benchmarkplanning.com    LETTER OF INTRODUCTION  August2,2021 Town of Bermuda Run Attn: Lee Rollins, Town Manager 120 Kinderton Boulevard, Suite 100 Bermuda Run, NC 27006  RE: 2022 Comprehensive Plan Proposal  Dear Mr. Rollins:  On behalf of Benchmark, Iwould liket to thank) yout for the opportunity to submit our firm's proposal to assist the Town with the 2022 Comprehensive Plan. For nearly 40 years, Benchmark has worked with local governments to develop meaningful, action oriented, and community-driven plans. Our team is comprised of planning, economic development, and urban design professionals who are passionate about their work, and commit the full depth oft their experience and talent to each oft the projects that we work on. As our qualifications demonstrate, the core team members assigned toi this project possess a diverse array of professional planning experience working on similar projects in communities across the country, including the Town of Bermuda Run. Specifically, we worked with the Town in 2012 to develop thei first Comprehensive Plan, followed by an update in 2017. With that extensive experience! in-hand, we are well-  positioned to assist with the 2022 update tot the Comprehensive Plan.  We look forward to the opportunity to discuss our proposal with youi int the neari future. Ifyoul have any questions, or need additional information that is not covered in our submittal, please contact me by  telephone at 704.305.4381 or by email atj epleyebenchmarkplanning.com.  Respectfully, CAAEE Jason M. Epley, AICP President & CEO    1. FIRM QUALIFICATIONS  Since our founding in 1982, Benchmark Planning's dynamic leadershipintheft field ofurban planningand design has helped our client communities achieve their aspirations through an approach that is best described as the ART + SCIENCE OF PLANNING a philosophy which blends our creative talent with the practical  application of our technical expertise.  Headquartered in Charlotte, the Benchmark team has a national planning practice that is focused on comprehensive planning, urban design, land use regulations, downtown development and military community planning. Our talented team of planners hasa a breadth ofe experience that provides our clients witht thei innovative ideas and solutions that are necessary to solve complex problems and develop plans that are grounded in reality and focused on  Charlotte, NC-Headquarters  implementation.  COMPREHENSIVE PLANNING  Preparing comprehensive plans for municipal and county governments is a core component of Benchmark's practice. For over 35 years, Benchmark's team has worked closely with local governments to preparepansthtacdresourdiemtcommunitles unique growth and development challenges. Our client base spans a wide range of community types, ranging from small rural communities with several thousand residents to growing suburbs, tolargeru urban cities and regional organizations. spanning multiple counties with hundreds oft thousands ofr residents.  Our team has prepared plans that range from city or county comprehensive plans, to small area plans for revitalizing urban neighborhoods, to planning at the regional scale to address land use compatibility conflicts around military installations. All of our planning efforts are focused on achieving our clients' goals through the development of sound strategic land use guidance that is based on our significant experience and understanding of  best practices in thet field.  Comprehensive Plan. Towno of Bermuda Run, NC  BenchmarkPlanning    GROWTH MANAGEMENT  Benchmark's team can help your community develop practical plans and strategies to both manage and direct growth to maximize the benefits of your infrastructure investments. We achieve this through complex development capacity and cost/benefit analyses that allow a community to measure both their capacity for growth and its potential impacts. We use the results of these analyses to prepare strategies and policy recommendations that helpyour communityrealize thep yww.eA benefits  thatitrealizes from new growth.  DEVELOPMENT REGULATIONS  Benchmarkisteamofpimingpokasonshsawealthoferperemcet both writing and administeringawide variety of development ordinances, including both standalone zoning and subdivision regulations, unified development ordinances, and specialized ordinances dealing with design regulationand: similar matters. Our team regularly advises both local governments and private developers on regulatory matters, keeping our team grounded in the practical realities of development practices. This in turn helps to inform and improve  the effectiveness oft the ordinances that we author. URBAN DESIGN AND PLACEMAKING  Our interdisciplinary urban design team can help your community prepare practical design concepts and standards based on the unique typologies and character (e.g. downtown centers, commercial corridors, neighborhood infill sites) ofy your focus area. Our urban designers willi identify design solutions and strategies that arel based ont their practical experience withimplementationand best practices that ourt team has learned  through many years of national andi international practice in thei field.  TRANSPORTATION PLANNING  Our planners understand the critical linkages between transportation and land use, and we strive to seek innovative solutions to our clients' transportation needs. Whether it is identifying new highway corridors to spur economic development, re-imagining a downtown streetscape, or planning routes for a greenway system, our team brings a wealth of experience in solving complex transportation issues. Inl North Carolina, Benchmark is an NCDOT prequalified consultant for a vanetyoflansportation Planning tasks and projects.  PUBLIC OUTREACH AND ENGAGEMENT  Our team members facilitate successful public involvement and consensus building through stakeholder interviews, charrettes, pop-up events, focus group meetings and workshops. We leverage the power of technology to support our public engagement activities and facilitate ongoing engagement throughout the planning process, which includes the use ofi interactive online engagement and real-time digital polling  during public meetings..  2  Comprehensive Plan. Town of Bermuda Run, NC  Benchmark! Planning    GIS MAPPING AND ANALYSIS  Our team of GIS analysts and cartographers focus on using the significant power of digital mapping to both produce complex analyses of issues in our client communities and prepare digital mapping products that  clearly convey complex ideasinast straightforward and easlyunderstandable manner.  ECONOMIC DEVELOPMENT  Benchmark has extensive experience with assisting local governments with strategic economic development planning and implementation projects. Recent experience includes preparing a working lands study for the Central Midlands CoundilofGovernmentsinColumbia; SC,andk brownfields redevelopment; projectsinChapel Hill, NCa and Greenwood, SC. Benchmark: also works with private entities on economic development planning, including work with the Multi-State Environmental Response Trust on the redevelopment of a former Kerr- McGeei industrial site in Navassa, NC and developing a statewide inventory and GIS database of potential rail-  served industrial sites fori the North Carolina Railroad Company.  SUSTAINABILITY  Thel Benchmark team is committed tos sustainable development practices, and we regularly incorporate these principles into our plans and studies. Our planners have worked on projects that promote sustainable growth coupled with habitat protection for endangered species, coastal resource protection and the conservation of working lands across the country. Beyond environmental sustainability, our team strives to provide our client communities with development strategies and policy guidance that foster growth patterns that limit the impact ont finited communtyresources 6s.holandtansportaton: apadypublicsaleyservices.utiecte, while allowing growth to continue in an orderly and rational manner that is responsive to market demands.  Myrtle Beach, SC- Downtown Master Plan Comprehensive Plan. Town ofE Bermuda Run, NC  3  Benchmark Planning    2. PROJECT MANAGER & TEAM  PROJECT MANAGER & PROJECT TEAM  The project team was chosen based on their unique skills and extensive experience working with similar communities. Benchmark's President, Jason Epley, AICP, will be the project manager responsible for the completion of the project on-time and on-budget. Jason has over 26 years of experience in the planning profession,andhasservedinavanelyofrolesoverhiscareer.indludlingasadowntowncoondnatorasaplanner for local governments! in North and South Carolina, as a regional planner with the North Carolina Department ofCommerce, and, fort the last 14) years, asac consultant in private practice servinganational. client base. Vagn Hansen, AICP will be serving as the Assistant Project Manager and Lead Planner- assisting Mr. Epley with the overall scope of the project, organizing the project team, and directing the day-to-day planning effort. With over 18y years of professional planning experience, Mr. Hansen! brings national experience preparing plans for  ar range of client communities to the project team.  Other senior members of the consulting team include Dan Douglas, who serves as Benchmark's Director of Urban Design, and Erin Burris, AICP, who will advise on all project tasks. Additional staff support will be provided by enagecilea.ACPandilant Haldei int theareasofbaciground' research,transportation/mobility, and general project support. Monika Gehl, LEED Green Associate, will provide assistance with research and graphicproduction. Other team members will be on stand-by as needed during the process.  Jason Epley, AICP Overall Project Manager 26y years experience 40% Availability All Project Tasks  Vagn Hansen, AICP 18 years experience 30% Avallability All Project Tasks Land Use & Facilities Bridget Callea, AICP 4years experience 3596Availability Transporaton.moally and sslanceonaltasks  Erin Burris, AICP 20years experience 10% Availability AdviseonAll Project Tasks Implementation  Dan Douglas 27 years experience 209Availability Urban Design Parksand Open Space  Monika Gehl, LG Assoc kyearsexperience 159Availability Graphicsand assistanceon all projecttasks  Tanvi Halde Syearsexpertence 25% Availability Urban Design Research  Comprehensive Plan Town ofE Bermudal Run, NC  5  Benchmark Planning    Example Projects (within last4 years)  ProjectLocation Archdale, NC Onslow Co., NC Suffolk,' VA Cleveland Co., NC Person Co/Roxboro., NC Pilot Mountain, NC Mount Airy, NC Wilmington, NC Sanford/Lee Co., NC Myrtle Beach, SC Wilmington, NC Miami Co,l IN Charlotte, NC Columbia, SC Cape Girardeau, MO Holly Springs, NC Henderson Co., NC Fayetteville, NC Pilot Mountain, NC Greenwood, SC Burlington, NC Gatesville,TX Covington,' VA Killeen, TX Fayetteville, NC Aiken, SC Bermuda Run, NC Mt. Pleasant, NC Jamestown, NC Sumter, SC Wilmington, NC Blowing Rock, NC Raleigh, NC  Primary Role Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Land Use Analysis Stakeholder Engagement Planning & Case Studies Principal Firm Growth & Land Use Analysis Growth & Land Use Analysis Principal Firm Principal Firm Planning & Market Analysis Public Engagement Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Principal Firm Land Use Analysis Planning & Market Analysis Principal Firm Principal Firm  Comprehensive Plan Zoning & Subdivision Ordinance Downtown Master Plan Comprehensive Plan Comprehensive Plan Unified Development Ordinance Comprehensive Plan  Downtown Block Redevelopment - Phasel II Multi-Jurisdictional Land Use Plan Downtown Master Plan Regional Land Use Study Regional Land Use Study Discovery Place Science Master Plan Working Lands Study Neighborhood Plan Residential Land Development Study Land Development Study Long Range Planning Review Downtown' Vision & Streetscape Plan Redevelopment Study Indoor Recreation Facility Study Comprehensive Plan Comprehensive Plan Small Area Plan Regional Land Use Study Comprehensive Plan Comprehensive Plan Comprehensive Plan Comprehensive Plan Regional Land Use Study Corridor' Vision Plan  Downtown Block Redevelopment Phasel Downtown Raleigh Alliance Strategic Plan comprehensive Plan. Town of Bermuda Run, NC  21  Benchmark Planning    TOWN OF BERMUDA RUN COMPREHENSIVE PLAN UPDATE SCOPE OF WORK  TASK ONE. PUBLIC COMMUNICATION STRATEGIES (Ongoing)  Concurrent with Task" Two, the project team will work closely with the Town staff, elected officials and others as identified to develop a public communication strategy for facilitating public engagement during the Comprehensive Plan update. Weanticipate! including traditional and online strategies to ensure the publicis aware of ways they can learn more and provide input on the issues that matter most. During the first two months, our team will establish a project website andi identify opportunities for reaching the publicincluding video messages from Mayor Cross and the project team that will be prepared at thel beginning oft the process and updated as the process moves forward. Digital engagement opportunities will be provided during the entire process to provide opportunities for the public to provide input regardless of any potential health  concerns, conflicting work schedules, or travel.  TASK TWO. UPDATE BACKGROUND INFORMATION AND MAPS (2 months) The project team will review the status ofi implementation strategies fromi the 2017 Comprehensive Plan and take inventory of how conditions to-date differ from what was originally anticipated. Stakeholders will be interviewed for updates on utilities, infrastructure, planned developments, and related land use issues. The team will take into account new development and opportunities in the updated analysis. The project team will also produce updated maps depicting existing land use, environment and open space, transportation, parks and greenways, and community facilities. The background information will be presented to the Planning Board for its feedback and posted online in a narrated format for publicreview: and comment. TASK THREE. VISION AND PUBLIC INPUT WORKSHOP (2 months) The project team will work with the Planning Board to produce a survey that will be provided in an online format through the project website linked from the Town's website and Facebook page. Once the survey is completed, the project team will hold a visioning workshop with the Town Council and Planning Board, reviewing the background updates and survey results to identify the most important issues impacting the future of the Town over the next 5 to 10 years. This information will be use to facilitate the drafting of an Once completed, this background information and draft vision will be presented for feedback during a day- long drop-in public input workshop. The Town may opt to hold additional public presentations and workshops at additional cost and an extended project time frame. The project team will also prepare an online version of the presentation for anyone who is not able to attend in-person. The public input results  updated vision for the Town.  will be presented to the Planning Board fori their review and consideration.    TASK FOUR. DRAFT PLAN (3 months)  The project team will work with the Planning Board to ensure that the draft vision is an accurate reflection of what is desired by the Town's citizens. After producing updated background information and analyzing the initial phase of publici input, the project team will produce a draft Comprehensive Plan update and presenti it tot the Planning Board for feedback and guidance. Itisanticipated that the plan elements will be categorized  inas similar mannert to the 2017 Comprehensive Plan update. TASK FIVE. ADOPTION PROCESS (2 Months)  The draft Plan will be posted on the project website and presented at a public meeting. Following the presentation, changes may be made toi reflect the input that was received, and the project team will produce af final draft. Following review and any requested changes, the Planning Board will make a recommendation to the Town Council regarding the adoption of the 2022 Comprehensive Plan. The Town Council will holda  public hearing and adopt the Plan. DELIVERABLES  The Town will be responsible for printing copies of surveys (if desired) and documents for review by the Planning Board and other boards. Final deliverables to be provided by Benchmark include digital copies and onei full-size hard copy ofa all maps, as well as a digital copy of thet final 2022 Comprehensive Plan document.    STATE OF. North Carolina COUNTYOF Davie  AGREEMENT FOR SERVICES WITHLOCAL GOVERNMENT  THIS AGREEMENT, made and entered into this  day of  by and between  Town of Bermuda Run, North Carolina, herein and after referred to as the Local Government, and Benchmark CMR, Inc., al North Carolina Company located in Charlotte, North Carolina.  WITNESSETH:  WHEREAS, the Local Government requested assistance for the preparation of a WHEREAS, Benchmark CMR, Inc. has expertise in response to the request pertaining to WHEREAS, the Local Government and Benchmark CMR, Inc. desire to memorialize NOW THEREFORE, the Local Government and Benchmark CMR, Inc. agree as follows:  Comprehensive Plan update; and  same; and  Benchmark CMR, Inc.'s proposal and award ofa contract,  1. SCOPE OF SERVICES: Benchmark CMR, Inc. agrees to provide and perform for the Local Government all of those services stipulated in Attachment A: Scope of Services, which is hereby incorporated as a part of this contract as ifi fully set forth herein. Any different or additional Scope of  Services shall be approved and authorized by thel Local Government in advance.  2.  COMPENSATION FOR SERVICES: In the provision of the work set forth in the Scope of Services, Benchmark CMR, Inc. shall receive compensation in the amount of $51,550.00. This fee  shall be paid to Benchmark CMR, Inc. in accordance with Section 3 below.  3.  METHOD OF PAYMENT: Benchmark CMR, Inc. will submit monthly invoices based on the percentage of work performed toward the completion of the Scope of Services. The Local Government shall remit payment to Benchmark CMR, Inc. within twenty-one (21) days following the receipt of  each monthly invoice.  4.  TERMINATION OF CONTRACT FOR CAUSE: If Benchmark CMR, Inc. shall fail to fulfill in a timely, professional and proper manner all obligations under this contract, or should Benchmark CMR, Inc. violate any of the covenants, agreements, or stipulations of this contract, the Local Government shall have the right to terminate this contract immediately by giving written notice to Benchmark CMR, Inc. of such termination and specifying the effective date thereof. In a like manner, Benchmark CMR, Inc. shall have the right to terminate this contract immediately by giving written notice to the Local Government of such termination and specifying the effective date thereof. Ins such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by Benchmark CMR, Inc. under this contract shall, at the option of the Local Government, become the property of the Local Government and Benchmark CMR, Inc. shall be entitled to receive just and equitable compensation for any work satisfactorily completed pursuant to this contract. However, the Local Government shall not be obligated to pay any remaining charges for work satisfactorily completed where there exists a right in favor of the Local Government for  Page 1- Benchmark CMR, Inc. /Town of Bermuda. Run Comprehensive Plan Update    refund, reimbursement or offset in connection with any obligations arising from Benchmark CMR, Inc.  tot the Local Government.  5.  LEGAL REMEDIES: Benchmark CMR, Inc. shall not be relieved ofa any liability to the Local Government for damages sustained by the Local Government by virtue of any breach of this contract by Benchmark CMR, Inc. Iti is specifically understood that the Local Government may withhold any payments to Benchmark CMR, Inc. for the purpose of offset until such time as the exact amount of damages due the Local Government from Benchmark CMR, Inc. is determined. The Local  Government otherwise reserves all legal remedies as may be provided by law.  6.  INDEMNITY: Benchmark CMR, Inc. will indemnify and save harmless the Local Government, its officers, agents, servants, and employees from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorneys' fees resulting from a willful or negligent act or omission of Benchmark CMR, Inc., its officers, agents, servants and employees in the performance of this Contract; provided, however, that Benchmark CMR, Inc. shall not be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and attorneys' fees arising out of the award of this Agreement or a willful or negligent act or omission of  thel Local Government, its officers, agents, servants and employees.  7.  CHANGES: The Local Government may, from time to time, request changes in the Scope of Services of Benchmark CMR, Inc. to be performed hereunder. Such changes, including any increase or decrease in the amount of Benchmark CMR, Inc.'s compensation, which may be mutually agreed upon between the Local Government and Benchmark CMR, Inc. shall be incorporated in written amendments to this contract after appropriate authorization as called for in Section 1 of this  Agreement. 8.  EQUAL EMPLOYMENT OPPORTUNITY: Benchmark CMR, Inc. shall not discriminate against any employee or applicant for employment on account of race, color, religion, sex, national origin, age, because of handicapping condition, or Vietnam Era Veteran status. Benchmark CMR, Inc. shall take affirmative action to ensure equal employment opportunity with respect to all of its  employment practices.  9.  FEDERAL AND STATE COMPLIANCE: Benchmark CMR, Inc. acknowledges responsibility for compliance with any and all applicable corporate, partnership or individual taxation laws. Benchmark CMR, Inc. shall pay all applicable taxes and insurance premiums stipulated by applicable law and shall hold harmless the Local Government for the payment thereof. Benchmark CMR, Inc. acknowledges exemption from withholding of applicable taxes or other deductions from compensation agreed toi in Section 2 oft this contract. Benchmark CMR, Inc. agrees to furnish Federal Form W-9, upon execution of this contract and prior to issuance of any compensation from the Local Government. Benchmark CMR, Inc. represents and warrants that it is in compliance with applicable 10. FINAL DELIVERABLES: Benchmark shall deliver final products as outlined in Attachment 11. ENTIRE AGREEMENT: This is the entire agreement between the parties and there are no terms, conditions, representations or warranties relating to the work to be performed hereunder which  North Carolina regulations. A: Scope of Services.  are not specifically set forth herein.  Page 2- Benchmark CMR, Inc. /Town of Bermuda Run Comprehensive Plan Update    IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year  first above written. ATTEST  LOCAL GOVERNMENT  BY: Signature Date Name Title  Signature Date Name Title  ATTEST Signature Date Vagn K. Hansen II Name Planning Manager Title  BENCHMARK CMR, INC.  BY: Signature Date Jason M. Epley Name President Title  Page. 3- Benchmark CMR, Inc. /Town of Bermuda Run Comprehensive Plani Update    Attachment A: Scope of Services  TASK ONE. FUBLICCOMMUNICATION STRATEGIES (Ongoing)  Concurrent with Task Two, the project team will work closely with the Town staff, elected officials and others as identified to develop a public communication strategy for facilitating public engagement during the Comprehensive Plan update. We anticipate including traditional and online strategies to ensure the public is aware of ways they can learn more and provide input on the issues that matter most. During the first two months, our team will establish a project website and identify opportunities for reaching the public including video messages from Mayor Cross and the project team that will be prepared at the beginning of the process and updated as the process moves forward. Digital engagement opportunities will be provided during the entire process to provide opportunities for the public to provide input regardless of any potential health concerns,  conflicting work schedules, or travel.  TASKTWO. UPDATE BACKGROUND INFORMATION AND MAPS (2 months)  The project team will review the status of implementation strategies from the 2017 Comprehensive Plan and take inventory of how conditions to-date differ from what was originally anticipated. Stakeholders will be interviewed for updates on utilities, infrastructure, planned developments, and related land use issues. The team will take into account new development and opportunities in the updated analysis. The project team will also produce updated maps depicting existing land use, environment and open space, transportation, parks and greenways, and community facilities. The background information will be presented to the Planning Board for  its feedback and posted online in a narrated format for public review and comment. TASKTHREE. VISION AND PUBLIC INPUT WORKSHOP (2 months)  The project team will work with the Planning Board to produce a survey that will be provided in an online format through the project website linked from the Town's website and Facebook page. Once the survey is completed, the project team will hold a visioning workshop with the Town Council and Planning Board, reviewing the background updates and survey results to identify the most important issues impacting the future of the Town over the next 5 to 10 years. This information will be use to facilitate the drafting of an updated Once completed, this background information and draft vision will be presented for feedback during a day-long drop-in public input workshop. The Town may opt to hold additional public presentations and workshops at additional cost and an extended project time frame. The project team will also prepare an online version of the presentation for anyone who is not able to attend in-person. The public input results will be presented to the  vision for the Town.  Planning Board for their review and consideration. TASKI FOUR. DRAFT: PLAN (3 months)  The project team will work with the Planning Board to ensure that the draft vision is an accurate reflection of what is desired by the Town's citizens. After producing updated background information and analyzing the initial phase of public input, the project team will produce a draft Comprehensive Plan update and present it to the Planning Board for feedback and guidance. It is anticipated that the plan elements will be categorized in a  similar manner to the 2017 Comprehensive Plan update.  Page 4- Benchmark CMR, Inc. /Town of Bermuda Run Comprehensive Plan Update    TASK FIVE. ADOPTION PROCESS (2 Months)  The draft Plan will be posted on the project website and presented at a public meeting. Following the presentation, changes may be made to reflect the input that was received, and the project team will produce a final draft. Following review and any requested changes, the Planning Board will make a recommendation to the Town Council regarding the adoption of the 2022 Comprehensive Plan. The Town Council will hold a  public hearing and adopt the Plan. DELIVERABLES  The Town will be responsible for printing copies of surveys (if desired) and documents for review by the Planning Board and other boards. Final deliverables to be provided by Benchmark include digital copies and one: full-size hard copy ofall maps, as well as a digital copy of the final 2022 Comprehensive Plan document.  Page 5- Benchmark CMR, Inc. /Town of Bermuda Run Comprehensive Plan Update    (7.8)  BERMU  1201 Kinderton Boulevard, Suite 100 . Bermuda Run, NC 27006 (336)998-0906- Fax (336)998-7209- . www.townofbr.com  September 14, 2021 U.S. Department of Commerce Economic Development Administration Atlanta Regional Office 401 W. Peachtree St. NW, Suite 1820 Atlanta Georgia To whom it may concern,  The Bermuda Run Town Council supports the Piedmont Triad Regional Council's pursuit ofa Build Back Better Regional Challenge grant to build upon our globally recognized cluster ofN Next-Generation Manufacturers. This cluster drives innovation in the Triad's economy by leveraging the region's s strong legacy of traditional manufacturing robust supply chain assets, a talented and skilled workforce, and The Town of Bermuda Run is ai municipality located in the eastern portion of] Davie County and only a 12 minute commute from Winston-Salem and 30 minute commute to Greensboro and High Point. With over 26% oft the current labor force in Davie County in manufacturing, it is imperative that the region stay on top oft the latest trends in advanced/next -generation manufacturing. The Piedmont Triad's manufacturing cluster includes Aerospace, Automotive, Biomedical and Furniture. The region has al long history of The Bermuda Run Town Council recognizes that the Triad must come together and develop a strong concept that supports expansion ofNext-Generation Manufacturing. The industry-lead workforce development ecosystem around advanced manufacturing will use this support to establish clear and well- supported pathways into high paying. jobs for all of our citizens. Supporting our region's application for a Build Back Better Regional Challenge grant means that you're supporting long-term, equitable, and impactful growth oft the Next-Generation Manufacturing cluster in North Carolina's Triad region. We look forward to continuing our strong relationship with the Piedmont Triad Regional Council. Thank  exceptional training resources.  manufacturing and needs to fully leverage its current assets for the future.  you, and we hope you strongly consider this application.  Sincerely,  Rick Cross, Mayor  Piedmont Triad Regional Council Board of Delegates Member