PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday, August 17, 2021 Bermuda Run Town Hall Mission: "The Town ofBermuda. Run exists to) provide core public services that enhance the quality oflife fori its residents and an environment, for the business  PERMID  6:00PM  community to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  Tti is tbe intent of the Town Council to. solemmize tbe proceedings of tbis meeting and the business brought before tbe  governing board, to ofer the opportnily fora a reflective moment ofs silence. "  4. Adoption of the. Agenda Motion:  Second:  Inl Favor:  Opposed:  5. Approval of the July 13, 2021 Town Council Meeting Minutes  Motion: 6. Citizens' Comments  Second:  In Favor:  Opposed:  7. Presentation- - Kelly C. Funderburk, Davie County Register of Deeds  Mrs. Funderburk will provide an update regarding enhanced services now provided by the Davie  County Register of Deeds Office. 8. Proposed Action Items  A. Appointment of] Erin Hege Shea as a Regular Planning Board Member  On June 1,2021, the Town Council: re-appointed Erin Hege Shea as an Alternate Member to the Planning Board. Since that time, Lynn Marcellino resigned as a Regular Member to the Planning Board. Since Mrs. Hege Shea has overa year of experience on the Planning Board, the Town Manager recommends appointing her as a Regular Planning Board Member to  replace Mrs. Marcellino's position, whose term expires June 30, 2022.  Motion:  Second:  Inl Favor:  Opposed:  9. Council / Mayor Comments 10. Town Manager Comments  11. Adjourn Motion:  Second:  Inl Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes July 13, 2021 - 6:00 PM  The Town Council ofE Bermuda Run held its scheduled meeting on Tuesday, July 13,2021 at  6:00 PM. The meeting was held at the Bermuda Run Town Hall.  Council Members Present: Mayor Rick Cross, Heather Coleman, Curtis Capps, Mike Ernst, Chris  Fowler, and Ken Peacock  Council Members Absent: Also Present: Call to Order Pledge of Allegiance Moment of Silence  Lee Rollins, Town Manager; Cindy Poe, Town Clerk; Brian Williams,  Attorney  Mayor Rick Cross called the meeting to order.  Iti is the intent oft the Town Council to. solemnize the proceedings ofthis meeting and the business brought before the governing board, to offer the opportunityfor ai reflective moment ofsilence. Council. Member. Mike Ernst made a motion to approve the agenda. Council. Member Curtis Capps seconded the motion. The motion was approved by a vote offive (5) inj favor and none opposed. Council Member Heather Coleman made a motion to approve the. June 8, 2021 meeting minutes. Council Member Ken. Peacock. seconded the motion. The motion was approved by a vote offive (5) in  Adoption ofthe Agenda  Approval ofthe June 8, 2021 Town Council Meeting Minutes  favor and none opposed. Public Comments  Gary LeBlanc of168 Warwicke Place thanked the Town for the drainage analysis, adding that itis  critical to address water concerns.  Update - Davie County SheriffJ JD Hartman  Sheriff. JD Hartman gave an overall update regarding changes within the Davie County Sheriff's Department. New building, new staff due to retirements, and ai new: software system/technology upgrade. He also gave a brief update regarding the Community Officer program and how well that has gone sO far. He added that "FRAUD"is al huge issue right now and that people are doing whatever  they can think oft to take your money, SO be alert. Bermuda Run Phase II Drainage Analysis  The Phase II Drainage Analysis now complete provided a database framework for drainage infrastructure, hydrologic analysis, hydraulic analysis of Bridge Street crossing and ponds, hydraulic analysis at. Fescue Drive and through Warwicke area.. As was previously communicated, the Phase II will create a complete database framework for drainage infrastructure to include Bing Crosby Boulevard and Bermuda Village areas to. Bridge Street and further understand any potential drainage impacts from future development    along east side ofNC 801 South. The Phase II Analysis is proposed tol be complete at a fixed cost of Council Member Mike Ernst made a motion to approve the cost of the proposed Phase IAnalysis. Council Member Ken Peacock: seconded the motion. The motion was approved by a vote offive (5) in  $12,000. Itis recommended the proposal be expended from the Utility Fund.  favor and none opposed.  Council/ Town Manager/ Mayor Comments  Ken Peacock Thanked Sheriff Hartman for his leadership that has made a difference in our community. He has an excellent, professional team. He's pleased that we 're moving on to. Phase Hof Curtis Capps - Pleased to: see. such a great turnout for the meeting. He was impressedwithi the tour of the new government) facility (Davie Sheriff's Office/Davie County Health and. Human Services). Mike Ernst - Added that the new government building on. Farmington Road is unbelievable, and that you could see the pride ini the associates' faces during the recent tour. Thanked everyone that was in attendance at the meeting, and encouraged. them to invite their neighbors and to get involved. He also bragged on Mayor Cross stating that he' 's the most engaged. Mayor he 's ever known. Chris Fowler Thanked Gary LeBlanc for. speaking. Also added that contrary to. social media posts, the Community Officer and other deputies are in the. Kinderton Village area very often. Heather Coleman Happy to see the good crowd at tonight's meeting. Very excited about the concerts Lee Rollins - Street paving assessment. should be done by the end ofthe month (the Town maintains 21 miles ofstreets, and this does NOTi include Hwy. 158 or Hwy. 801). Proposal coming soon, for the cost ofremoval ofover 700 Lelands along the fence line, and 66 Bradford. Pears on Bing Crosby and other areas. The Town is advocating for improvements to the Hwy. 158/801 intersection for better flow - all  the drainage studies.  beginning next month.  residents should. benefit from this. Mayor. Rick Cross  Covid-19 Update - Moderate upswing in cases. Encouraged everyone to get the vaccine. Thanked, Sheriff Hartman, for his presentation and all of his hard work. Comprehensive Plan update in 2022-1 Public Input is needed. Kelly. Funderburk with the Register of Deeds Office to present at the 8/10/21 meeting. There will be a "TOWN. HALL", meeting after Labor Day to. focus more on stormwater  study/road. maintenance.  Encouraged everyone to sign upJ for the Town' 's newsletters. Concert Series kicks off on 8/7/21 at 7 pm with. Envision. Thanked everyone for their attendance at tonight' 's meeting.  Adjourn  With no. further business to discuss, Council Member Curtis Capps made ai motion to adjourn. Council Member Chris Fowler seconded the motion. The motion was approved by a vote offive (5) infavor  and none opposed. Approved  Respectfully Submitted  Rick Cross, Mayor  Cindy Poe, Town Clerk    8/12/2021  Davie County Register of Deeds Department Updates & 2021 EOY Fiscal Report  Presentedby Kelly C. Funderburk Davie County Register of Deeds  1  In-House Services Offered  Searching Land Records (Deeds, DTs, Satisfactions, etc.) omang/Coprg/leirung Plat Maps (Developments, Easements, Setbacks, etc.) Reviewing HOA Restrictive Covenants Searching Birth Certificates, Marriage Licenses, and Death Certificates Filing Military Discharge Paperwork (DD-214) Recording Power of. Attorney Forms Obtaining a NC: Marriage License Taking Notary Public Oath for Davie County Filing Assumed Business Names for Davie County Scanning/Copying Blueprints  2  1    8/12/2021  New Services Added  Addeda Property Fnaud Alert Notifications System Updated County WebSitewith Informational Social buttons andl links  AddedOnline Marriagel License Applications Created Media Page  Added Vital Record Informationi in AddedOnline Vital Onlinel Database Searches Addeda Dedicated Moved ROD ontoal FaxLinc  Began Credit & DebtCard Processing Dedicateda computer AOCSystem  Record Requests  Private Computer workstation to) NC Network  3  Where Does Our Revenue Come From? Recording Costs Deed Stamps *Marriage Licenses Certified & Oncertified Copies of Vital Records *Notary Public Oaths Assumed Business Names  REVENUE XXXXXXXXXXXXXXXXXA -  4  2    8/12/2021  What Are Our Expenses?  Vendor Services Salaries, Insurance & Benefits (Same sized staff of4 since 1970's) State Funds Regulated by NC Statutes Document Preservation Fund Office Equipment & Department Supplies Telephone & Internet Services Education & Training Professional Association Dues Insurance Bonds (every 4 years)  Postage  5  Revenue VS. Expenses  Fiscal Year 2017 2018 2019 2020 2021  Revenue $401,739.50 $401,801.90 $439,813.05 $485,601.20 $580,815.80  Expenscs $292,715.15 $296,704.15 $299,834.20 $312,816.23 $354,905.94*  Surplus/Loss +$109,024.35 +$105,097.75 +$139,978.85 +$172,784.97 +$ $225,909.86* *Updated08.0221  6  3    8/12/2021  5 Year Lookback at Instrument Recordings  9,500 9,250 9,000 8,750 8,500 8,250 8,000 7,750 7,500 7,250 7,000 7,255 6,750 6,500 6,250 6,000 2016/2017  9,283  7,316 2019/2020  6,830 2017/2018  6,518 2018/2019 #ofl Instruments  2020/2021  7  6%  23%  "Deeds mDeedsofTrust "Satisfictions "Plats "UCC Assumed Business Names "Notaryl Public Oaths Vital Records "Alilitryl Discharge "Civil "Marriagel Licenses a 28%  Instrument Types for FY2021  29%  8  4    8/12/2021  E-Filing for FY 2021 E-Filing Percentage of Land] Records Per Month 66.21 64.63 65.34 62.64 61.72 60.83  57.76  57.4  Jul-20 Aug:20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21  E-FlingPerentage  9  E-Filing  (Pre-Covid, During Covid, and Now) E-Filing Percentage of Land Records Per Month  G0.60%  57.76  4636% 3/1/2019  3/1/2020 --E-Filing! Percentage  3/1/2021  10  5    8/12/2021  Planning Ahead...  Partner with and Funeral Homes for system  Partner with DHHS, CMES, Partner with Begin People  Veteran's Services to begin "Thanka implementation Vet" Program OfNCDAVE  Tax Officeto Not provide automatic nightly data transfer  E-Recording Plats  Property" identifying Project all slave deeds  11  Kelly C. Funderburk 123S.Mains St., Mocksville, NC 27028 Office: (336) 753-6080 Direct: (336)753-6081 Cell: (336)941-7107  Thank  Email: Kfunderburkdaviccountync.gow Websites: sdauecountynegoNe vdavencrodorg ANNALAVETATTARGOIS vessgetcertircatenowcom/tavic  you!  12  6