Bermuda Run Town Council AGENDA MEETING MINUTES Wednesday, June 29, 2022 8:30 a. m. - Town Hall  Council Members Present: Mayor Rick Cross, Mike Brannon, Curtis Capps, Heather Coleman, and  Melinda Szeliga  Council Members Absent: Mike Ernst  Also Present: 1. Call to Order  Lee Rollins, Town Manager; Cindy Poe, Town Clerk  Mayor Rick Cross called the meeting to order: 2. Adoption of the. Agenda  Town. Managerl Lee Rollins requested to add Item 6F- Year End Budget Amendments. Council. Member. Heather Coleman made a motion adopt tbe agenda as amended. Council Member Cartis Capps seconded. tbe motion. The motion was approved  byar vote offour (4) inj favor and none opposed.  3. Approval of the May 16, 2022 Special Called Meeting Minutes  Council Member Heatber Coleman made ai motion to approve tbe May 16, 2022. Special Called Meeting minutes. Council Member Melinda Szeliga seconded the motion. The motion was qpproved by a vote offour (4) inj favor and none opposed. Council Member Curtis Capps made a motion to approve tbe May 24, 2022. Agenda Meeting minutes. Council Member Heatber Coleman seconded the motion. The motion was qpproved by a vote offour (4) inj favor and none opposed.  4. Approval of the May 24, 2022. Agenda Meeting Minutes  5. Citizens Comments - NONE . Items for Consideration  A. Agreement for Town Attorney Services  Updated agreement for Town. Attorney Brian F. Williams was presented outlining increased retainer from $8,000.00 per year to $13,000 per year, and hourly rate. increase from $200 to $300, plus reimbursement for educational expenses (travel, lodging, cost of enrollment in classes). Council Member Curtis Capps made ai motion to approve tbe proposed mpdated agreement. Council Member. Heatber Coleman seconded the motion. The motion was approved by a vote of four (4) inj favor and none opposed.  B. Agreement for Consulting Services for Lee Rollins  Lee Rollins will remain available to Town Manager, Andrew Meadwell for consulting as needed from July 1,2 2022 -] December 31, 2022. This is follow-up from Council intent to enter: into a consulting Councill MemberMike Brannon made ai motion to approve as presented. Council MemberMelinda Szeliga seconded tbe C. Extending Current Planning Board Member' Terms Through December 31, 2022 Due to resignations and current Planning Board Members serving unexpired previous Planning Board Member terms, current member terms expire on June 30, 2022. As the Town Council appointed the Planning Board as the oversight committee for the Comprehensive Plan update, it is recommended that the current Planning Board Members' terms be extended to December 31, 2022 to complete the  agreement with Lee Rollins at the May 16, 2022 Special Called Council Meeting. motion. Tbe motion was approved by a vote offour (4) inj favor and none opposed.    Comprehensive Plan process and allow time for a recommendation for re-appointments and new appointments with staggered terms. The Planning Board Members were. made aware oft this proposed action during the June 15, 2022 Planning Board Meeting. The Council took action at the May 24, 2022 Agenda Meeting to extend Planning Board Chair, Rod Guthrie's term through June 30, 2023 for continuity. There has also been discussion regarding changing the time oft the Planning Board Meetings Council Member. Heather Coleman made ai motion to extend the curent Planning. Board terms through. December31, 2022. Council Member Mike Brannon seconded tbe motion. The motion was approved by a vote offour (4) inj favor and D. Bermuda Run Community Vision Fund Committee: Flag Project Proposal Cost Sharing The committee has proposed the Town partner in the next project in the amount of $15,000. Flags with a kneeling wall similar to the one around the center oft the Roundabout w/ benches and pavers sold "in memory or honor of" will help fund the project as well. It will be a nice Welcome" to The Town of Council, Member. Mike Brannon made ai motion to add this expense f815,000.00 to tbe 2022-23 budget. Council Member Curtis Capps seconded tbe motion. The motion was approved by a vote offour (4) inj favor and none opposed. E. Appointment of Dora Robertson as Finance Director Effective July 1, 2022 The Town Manager is requesting the Town Council vote to confirm the intent to appoint Dora Robertson as Finance Director for the Town of Bermuda Run. Banking institutions require meeting minutes confirming the appointment for account access and check signing. The approved 2022-2023 Council Member. Heatber Coleman made a motion to appoint Dora. Robertson as Finance Director effective July 1,2 2022. Council Member. Melinda. Sgeliga seconded the motion. The motion was qpproved by a vote offour (4) inj favor and none  from 3 pm to later in the afternoon.  none opposed.  Bermuda Run.  budget reflects the position.  opposed.  F. Year-End Budget Amendments  The Town Manager presented a recommendation to amend the US 158 Bermuda Run Intersections & Access Streets Ordinance by allocating an additional $63,000 from General Fund balance for revenue to show and additional expenditure for unexpected work needed to lowera sewer force: main under one of Comncil Member Mike Brannon made ai motion to move, 863,000.00 fromj find balance. Council Member Curtis Capps As separate Budget Ordinance amendment was requested to amend the 2021-2022 budget to reflect total Council Member. Heatber Coleman made ai motion to amend tbe 2021-2022 General. Fund Budget total to. sbow revenwes f82,045,000 and expenditures f82,045,000.00. Council Member Curtis Capps. seconded the motion. The motion  the street entrances.  seconded tbe motion. The motion was approved by a vote ofj four (4) inj favor and none opposed.  revenue of $2,045,000 and total expenditures of $2,045,000. was approved by ai vote gffour (4) inj favor and none opposed.  7. Discussion Items  Gate access policy for vendor movement other than to resident address or BRCC.-I Discussion regarding recent rounds of an Ice Cream Truck through the gated neighborhood. Council was asked to Recording ofTown Council Meetings - After much discussion, it was agreed that the current outdated sound system needs to be replaced. The Council will look into recording meetings at a later date,  think of unintended consequences. considering Value VS. Investment".    8. Council / Mayor Comments Lee will be missed. recording meetings. Mayor Rick Cross-  Heather Coleman Good discussions. Tbought Monday's Farewe!! Rereption) for Lee Rollins was well-attended, adding tbat Mike Brannon - Expressed tbat bis intentions on "Text door" were noble, and appreciates today's discussion regarding  Curtis Capps- - Looks forwvard 101 working witb Andrew Meadvell.  Blae. Heron Trail Update - willz inchide commumcation in tbe July newsletter addressing tbe progress. Envision Concert was a buge. SHCCeSS; thought moving tbe stage was a brilliant idea. Hillsdale Real Estate Gmoup, who partmerd witb the Town and paidj for tbe band, was pleased witb. tbe event as well. Tbonght Monday's reception for Lee Rollins was very mice; it was wonderful to. see all of tbe familiar faces. Maddie Cakes and Winmock went above and beyond to make tbe event. special. Homes Urban is talking to. Kinderton Village regarding conditional. rezoning. Update regarding tbe Davie County Public Library Annex and time constraints at DCCC. mext door: Andrew Meadell: will take the Oath gfOfic at the July Council Meeting. Thanked Lee Rollins as tbis was his last oficial Council Meeting as Town Manager:  9. Town Manager Comments Blue. Heron Trail prgject.  Overwbelmed. and bumbled- tbanked everyone for his reception on Monday at Winmock. Feels that Andrew. Meadwell brings a lot to tbe table. Addressed. tbe calls and emails regarding residents who are angry about the trees being removedj for tbe  10. Adjourn  Witb no futher business, Council. Member Heather Coleman made a motion. to adjour. The motion was seconded by Council  Member Melinda Szeliga. The motion was qpproved by a vote off four (4) inj favor and none opposed.  Approved:  Respectfully submitted: Gk  Rick Cross - Mayor Zibi