PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday, June 14, 2022 6:00PM Bermuda Run Town Hall Mission: "The Town of Bermuda Run exists to) provide core! public services that enhance the quality oflife fori its residents and: an environment, for the business  DERMUD  community to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  Tti is the intent of tbe Tomn Council to. solemmize the proceedings of this meeting and the business bronght before the  governing board, to ofer tbe opportumily for ai reflective moment of silence.' "  4. Adoption of the Agenda Motion:  Second:  In Favor:  Opposed:  5. Approval of the May 10, 2022 Town Council Meeting Minutes  Motion: 6. Citizens' Comments 7. Proposed Action Items  Second:  In Favor:  Opposed:  A. Public Hearing of Recommended 2022-2023 Budget  The Town Manager's original recommended budget for the General Fund is balanced at $1,934,000, Gate Operations Fund balanced at $674,600 and Utilities Fund balanced at The Town Manager will be requesting consideration of an amended General Fund budget balanced at $2,193,860. Consideration of the amended budget includes a projected increase in ABC revenues based on updated trends and an allocation of $200,000 in Powell Bill Fund Balance to provide additional resources for streets and street right-of-way maintenance.  $530,850.  Mayor Cross opens the public hearing Mayor Cross closes the public hearing  The Town Council may take action tonight to adopt the proposed budget ordinance as presented, may approve as amended, or take no action. A budget, however, must be adopted  prior to. July 1,2022.  Motion:  Second:  In Favor:  Opposed:  8. Council / Mayor Comments 9. Town Manager Comments  10. Adjourn Motion:  Second:  In Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes May 10, 2022 - 6:00 PM  The Town Council of Bermuda Run held its scheduled meeting on Tuesday, May 10, 2022 at Council Members Present: Mayor Rick Cross, Mike Brannon, Curtis Capps, Heather Coleman,  6:001 PM. The meeting was held at the Loft at Winmock at Kinderton.  Mike Ernst, and Melinda Szeliga  Council Members Absent: Also Present: Call to Order Pledge of Allegiance Moment of Silence  Lee Rollins, Town Manager; Cindy Poe, Town Clerk; Brian Williams,  Town Attorney  Mayor Rick Cross called the meeting to order.  Iti is the intent of the Town Council to solemnize the proceedings ofthis meeting and the business brought before the governing board, to offer the opportunityfor ai reflective moment ofsilence.  Adoption of the Agenda  Council Member Mike Brannon made ai motion to approve the agenda. Council Member Curtis Capps seconded the motion. The motion was approved by a vote offive (5) inj favor and none opposed. Council Member Mike Ernst made ai motion to approve the April 12, 2022 meeting minutes. Council Member Melinda Szeliga seconded the motion. The motion was approved by a vote offive (5) inf favor  Approval of the April12,2022 Town Council Meeting Minutes  and none opposed. Public Comments  Timothy Deegan -353 Town Park Drive - Thanked the Town Manager, Mayor, and Town Council for answering questions that he asked prior to the Public Hearing that was scheduled for tonight. Shared that he'si relieved that the developer withdrew their application for rezoning. He also discussed the Proclamation - National Law Enforcement Week & National Peace Officers Memorial Day All citizens of Bermuda Run should remember and recognize the men and women who serve and protect them, and keep ini mind that there are law enforcement officers working in our town every day to ensure that they remain safe. Community Officer Mike Foster was in attendance and recognized for Council Member Mike Ernst made a motion. to approve the Proclamation as presented by Mayor Cross. Council Member Mike Brannon seconded the motion. The motion was approved by a vote offive (5) in  Town's Comprehensive Plan and ideas ofhow the town can evolve seamlessly.  his service to the Town of Bermuda Run.  favor and none opposed  Public Hearing - Zoning Map Amendment 2022-04  RLM: Development, LLC (Home Urban) has applied to rezone a 22.5-acre portion ofa tract ofl land totaling approximately 64.7 acres from Commercial Mixed (CM, WS-IV) Yadkin River Watershed (WS-IV)    to Village Mixed, WS-IV Yadkin River Watershed (VM, WS-IV). The subject property is behind 196 and 190NCI Hwy 801 N and is further described as a portion of! parcel ofDavie County Tax Map C800000001. Due to the applicant withdrawing their request, there was. no. Public Hearing on the. issue ofthe  rezoning.  Town Manager's 2022-2023 Proposed Budget  North Carolina General Statutes require adoption of a budget by. June 30 of each year. The Town Manager presented aj proposed budget based on feedback from the January Town Council Planning Sessions and subsequent follow-up communication. A public hearing must be held prior to the adoption of the budget. The Town Manager recommends the Town Council set a public hearing on the proposed 2022-2023 Council. Member Heather Coleman made ai motion to set a public hearing on the proposed budget for June 14, 2022. Council Member Melinda Szeliga seconded. the motion. The motion was approved bya  budget for Tuesday, June 14, 2022 at 6 pm at the Bermuda Run Town Hall.  vote offive (5) inj favor andi none opposed. Town Mamger/CounciAiayer Comments  Lee Rollins - Thanked everyone in attendance andj for the input regarding the proposed. Public Hearing. Stressed that residents are urged to attend the Public Input Session regarding the Comprehensive Plan at Winmock Granary on May 25. Discussions with DOTregarding Hwy 801/158 intersection are movingjorward. and contingency. funding has been received. Curtis Capps - Recognized. Kinderton Village residents and their unity and organization. Mike Ernst - Appreciates the passion and input from Kinderton Village residents which showed that they care about the town. Added that their voices were heard, and citizen involvement makes a Heather Coleman - Thanked everyone in attendance. Clarified that the application process for Mike Brannon - Thanked Kinderton Village residents for all emails, letters, and texts. Felt the HOA communicated, four themes: traffic, storm water, property value, and impact on. schools. Melinda Szeliga - Urged involvement at the May 25. Public Input Session andj for residents to keep up Mayor Rick Cross- - Recognized Cindy Poe, Town Clerk on her almost 12 years with the town, as last week was "Municipal Clerks Week". Thanked all in attendance and wants to keep dialogue open as he' 's available via phone, email, or to meet inj person. Shared that we. received almost 600 surveys regarding the Town' 's Comprehensive Plan; urged everyone to attend. May 25 Public. Input Session. Blue Heron Trail update - activity along Hwy. 158. Farmers Market is on Fridays from 3:30-6 6:30 pm. May is "Older. Americans Month" and. spoke regarding activities at Senior Services ofDavie County. Reminded everyone that One-Stop Early Voting ends on Saturday, May 14.  difference.  rezoning, and the need for future Public Hearings.  the energy and passion for the town.  Adjourn  With noj further business to discuss, Council. Member Curtis Capps made a motion to adjourn. Council Member Heather Coleman seconded the motion. The motion was approved by a vote offive (5) in  favor and none opposed. Approved  Respectfully Submitted  Rick Cross, Mayor  Cindy Poe, Town Clerk    BERMU  TO: FROM: DATE: RE:  Town Council Lee Rollins, Town Manager June 14, 2022  2022-2023 Proposed/Amended Budget Summary  Included for your review:  General Fund Revenue and Expenditures Trends with final Manager's recommendation of Overview of the General Fund, Gate Operations Fund and Utilities Fund comparing original  General Fund Budget balanced at $2,193,860." proposed versus final amended recommendation.  Proposed 2022-2023 Budget Ordinance for adoption prior to] July 1,2022.  Summary:  On May 10, 2022, I presented a proposed 2022-2023 budget for Town Council consideration. This budget was based on multiple meetings and council feedback that began back with the January 2022 Council Planning Sessions. The General Fund was proposed as balanced at $1,934,000. Due to the upcoming transition in leadership, to take effect July 1, 2022 and to acknowledge updated revenue forecasts, I am recommending the General Fund be amended to reflect a balanced budget of The amended General Fund budget reflects an increase in ABC revenue from $165,000 to $213,000. The amended budget also reflects an appropriation of $200,000: in Powell Bill fund balance to pay for eligible street and right-of-way maintenance. Powell Bill: funds, which are allocated from NCDOT, have been allowed to accumulate over time to provide enough monies to fully leverage The Gate Operations Fund, balanced at $674,600, reflects an increase in gate attendant services contracted through Allied Universal. After thoughtful review, the Town Council: made the appropriate decision to increase the net pay for gate attendants to cut ongoing turnover at the gate houses. This due to the labor market and inflationary pressures. Therefore, the budget must propose the per parcel gate fee to increase from an annual $462 to $551.34. The gate fee is collected by Davie The Utilities Fund remains balanced at $530,850. The fees for customers within the original section ofBermuda Run Country Club mirror the fees of eastern Davie County water and sewer customers. This, over time, has allowed the build up ofs sufficient reserves to pay cash for the Juniper Circle  $2,193,860.  projects for contractors.  County and shows up as a. line item on the Davie County property tax bill.  Pump Station and Wastewater Plant Decommissioning: Project.            Town of Bermuda Run, North Carolina  General Fund PROPOSED: 2022-2023 Budget  REVENUES Revenues: Current levies Priorl levies Penalties andi interest Local option sales tax Utlities franchise tax Cablet franchise Beer and winet tax Powell Billa allocation ABC revenues Investment earnings Other income  Account Title  2021-2022 Budget Proposed Budget 825,000.00 65,000.00 1,000.00 800.00 200.00 0.00 340,000.00 196,000.00 6,000.00 10,000.00 61,000.00 165,000.00 20,000,00 10,000,00  2022-2023 870,000.00 75,000.00 1,000.00 800.00 200.00 0.00 400,000.00 195,000.00 6,000.00 11,000.00 61,000.00 165,000.00 8,000.00 10,000.00 1000.00  2022-2023 Amended. 870,000.00 75,000.00, 2,860.00. 800.00 200.00, 0.00 400,000.00 195,000.00. 6,000.00 11,000.00 61,000.00 213,000.00. 8,000.00. 20,000.00 1000.00 $200,000.00 130,000.00 2,193,860.00  Taxes Vehicle Prior Interest Interest Sale/Uset tax- hold harmless Sales tax Franchise tax solid waste Time Warner franchise Beer and winet tax Powell Bill ABCI revenue Interest income Misc Zoning Rentf for elections Fund Balance Appropriation Powell Bill Fund Balance Overhead charges  Reimbursement for administrative charges  100,000.00 1,800,000.00  130,000.00 1,934,000.00    Town of Bermuda Run, North Carolina  General Fund EXPENDITURES PROPOSED: 2022-2023 Budget  Account Title  2021-2022 Budget 9,000.00 2,400.00 23,000.00 16,000.00 218,000.00 2,000.00 6,000.00 60,000.00 9,000.00 800.00 2,500.00 5,000.00 10,000.00 3,000.00 3,000.00 6,000.00 6,000.00 1,500.00 857.00 1,500.00 1,200.00 1,500.00 500.00 1,000.00 10,000.00 10,000.00 20,000.00 28,000.00 5,500.00 5,000.00 12,000.00 5,000.00 4,500.00  2022-2023 Proposed 5/10/2022 9,000.00 2,400.00 28,000.00 20,140.00 236,000.00 2,000.00 6,000.00 60,000.00 9,000.00 800.00 2,500.00 5,000.00 18,000.00 3,000.00 3,000.00 6,000.00 6,000.00 1,500.00 857.00 1,500.00 1,200.00 1,500.00 500.00 1,000.00 10,000.00 10,000.00 20,000.00 20,000.00 43,000.00 5,500.00 5,000.00 12,000.00 5,000.00 4,500.00  2022-2023 2022-2023 Amended Amended 6/14/2022  Expenditures: Governing Body  Council Mayor Retirement 401K Payrollt tax FICA Medicare Payroll- staff General funde expense Advertisement Dues ands subs Staffl Insurance Liability Workers comp Offices supplies Postage Newsletters Meeting expenses Telephone Maint andr repairs Computers Lease Payroll services Payroll services Travel mileage training meetings Payroll tax Council Audit Accounting software maint Legal Contracted Services Davie Co tax collection Town! Hall Utilities Town! Halll Maint andi repairs condo dues Town Hall cleaning Capital outlay Election costs  9,000.00 11,400.00 2,400.00 29,000.00 289,000.00 18,000.00 242,000.00 2,000.00 129,357.00 6,000.00 60,000.00 9,000.00 800.00 2,500.00 5,000.00 18,000.00 3,000.00 3,000.00 6,000.00 6,000.00 1,500.00 857.00 1,500.00 1,200.00 1,500.00 500.00 1,000.00 10,000.00 10,000.00 20,000.00 55,000.00 43,000.00 5,500.00 5,000.00 12,000.00 5,000.00 4,500.00  Salaries and Employee Benefits  Operating Expenses  Professional Services Tax collection fees Town Halle expenses  95,000.00 43,000.00 27,500.00  Capital Outlay Election costs  4,500.00    PROPOSED: 2022-2023 Budget  Account Title  2021-2022 Budget 48,000.00 10,000.00 4,000.00 45,000.00 30,000.00 50,000.00 279,543.00: 5,000.00 10,000.00 20,000.00 45,000.00 2,000.00 30,000.00 15,000.00 2,000.00 3,000.00 800 93,000.00 20,000.00 400,000.00 15,000.00 5,000.00 10,000.00 15,000.00 75,000.00 400.00 2,500.00 75,000.00  2022-2023 Proposed 49,500.00 10,000.00 4,000.00 45,000.00 30,000.00 50,000.00 293,000.00 5,000.00 10,000.00 44,000.00 45,772.00 10,000.00 2,000.00 40,000.00 15,000.00 2,000.00 3,881.00 1,050.00 96,000.00 20,000.00 400,000.00 15,000.00 5,000.00 10,000.00 15,000.00 75,000.00 400.00 2,500.00 75,000.00  2022-2023 2022-2023 Amended Amended 49,500.00 59,500.00 10,000.00 4,000.00 79,000.00 45,000.00 30,000.00 50,000.00 293,000.00 293,000.00 5,000.00 114,772.00 10,000.00 44,000.00 45,772.00 10,000.00 2,000.00 40,000.00 15,000.00 2,000.00 3,881.00 1,050.00 96,000.00 20,000.00 400,000.00 420,000.00 15,000.00 5,000.00 10,000.00 100,000.00 15,000.00 75,000.00 400.00 97,900.00 2,500.00 95,000.00  Planning andz zoning Ground/ general maintenance  P&Zcontracted Code Enforcement Kinderton Village Utility KV/BR Landscaping Street ROW maint annual leafi removal Waster removal Website Falls spring clean-up Othert town projects Economic Development Ignite Davie Pledge Post office Community events Contract labor Electricity Cleaning Repairs Monitoring Community Police program Engineering Repairs Snowr removal Brines spray Streets signs Irrigation oft town commons Other ground maint Highlands James Way Consolidated street lights  Leafr removal Waster removal Town projects  50,000.00  Posto office Other  2,000.00 61,931.00  Safety- community police program  96,000.00 20,000.00  Engineering Repairs Other  Street lights  Other capital projects  sidewalks Powell Billl RepalrsaMaintenance: capital outlay streets Bluel Heron! P/D  200,000.00 200,000.00  1,800,000.00 1,934,000.00 2,193,860.00 2,193,860.00    Town of Bermuda Run, North Carolina Gate Operations Fund PROPOSED: 2022-20231 Budget  2021-2022 Budget 15,000.00 54,829.00 566,017.00  2022-2023 Proposed 15,000,00. 67,460.00 674,600.00  Account Title  Operating revenues: Gatef fees  RFID Sticker fees BRCC entrance Property owner fees Fund Balance Appropriation  496,1 188.00 $462.00 gatef fee 592,140.00 $551.34 gatef fee  Operating expenditures: Administrative Gate operations expense  Overhead RFID Stickers 158 Gatei repairs Cleaning Electricity Repairs Telephone 801 Gater repairs Cleaning Electricity Repairs Telephone BRI West Gater repairs Cleaning Electricity Repairs Telephone Ground maint Water/Sewer Gater mgt system Gate Attendants Services Contingency  50,000.00 12,500.00 1,000.00 1,664.00 2,500.00 1,000.00 2,000.00 1000.00 1,664.00 2,000.00 1,000.00 2,000.00 1000.00 1,664.00 2,800.00 1,000.00 2,000.00 62,000.00 500.00 12,000.00 387,000.00 17,725.00 566,017.00  65,000.00 12,500.00. 1,000.00 2,200.00 1,500.00 1,000.00 2,000.00 1000.00 2,200.00 1,800.00 1,000.00 2,000.00 1000.00 2,200.00 2,200.00 1,000.00 2,000.00 75,000.00 1000.00, 12,000.00 465,000.00. 20,000.00 674,600.00    Town of Bermuda Run, North Carolina Utilities Fund PROPOSED: 2022-2023 Budget  2021-2022 Budget  2022-2023 Proposed  Account Title  Operating revenues: Sewer charges Tapf fees Operating expenditures: Licenses Charges from general fund Liner repairs Engineering Plant operations  Sewers service sewert tapi fees Licenses Admin charges OVERHEAD Liner repairs Engineering Utilityf funde expense Plant operations sampling Dumpster Sludge planto chemicals Maintenance Repairs Emergency repairs Inspection Repairs Mains station- Juniper Circle Riverk Hilll lifts station Hollybrooke Bing Crosby 801lift Ivy Circle Boxwood Circles station Utilities 801 Water  530,000.00 530,000.00 850 530,850.00 530,850.00 1,200.00 50,000.00 30,000.00 60,000.00 25,000.00 7,000.00 3,000.00 20,000.00 2500.00 10,000.00 13,000.00 10,000.00 20,000.00 2,500.00 3,000.00 400.00 3,000.00 3,000.00 600.00 500.0 20,000.00 229,550.00 214,550.00 0 11,400.00 5,200.00 530,850.00 530,850.00  850 1,200.00 65,000.00 30,000.00 60,000.00 25,000.00 7,000.00 3,000.00 20,000.00 2500.00 0 10,000.00 13,000.00 10,000.00 20,000.00 2,500.00 3,000.00 400.00 3,000.00 3,000.00 600.00 500.0 20,000.00 0 11,400.00 5,200.00  Maintenance Repairs plant Repairs lines Utilities  Capital outlay Other  Fescue Weeklyi inspection Sewerb billing Fees sewer debto collection    Town of] Bermuda Run Budget Ordinance 2022-2023  BEIT ORDAINED! by the Governing Board of the" Town of Bermuda Run, North Carolina: Section 1: Itise estimatedi that the following revenues willl be availablei int the Generall Fund for the fiscal year beginning. July 1,2022 and ending. June: 30, 2023: Powell Billl Fund Balance Appropriation  General Fund:  Revenue Total  $1,993,860 $200,000 $2,193,860  Section? 2: The following amounts are proposed tol be appropriated int the General) Fund for the operation oft thet town government: andi its activities for the fiscaly year beginning  July 1,2022 and ending. June 30, 2023:  General Government Community Services Transportation Debt Service Total Expenditures  $599,757 $756,203 $837,900 $0 $2,193,860  Gate Operations & Maintenance Fund:  Section 3: Itis estimated that the followingr revenues willl be available in the Gate Operations & Maintenance Fund fort the fiscal year beginning. July 1,2022 and ending. June 30, 2023: Section4 4: The following amounts are proposed tol be appropriatedi int the Gate Operations & Maintenance! Fund for the fiscal year beginning July 1,2022 and ending June 30, 2023:  Thej per parcel gatef fee will bee established at $551.34.  Revenue Expenses  $674,600 $674,600  Utility Fund:  Section 5: Itise estimated that the followingr revenues willl be available int the Utility Fund for the Section 6: Thei following amounts are proposed tol be: appropriatedi int the Utility) Fund for the operation ofs sewer utilities for the fiscaly year beginning July 1,2022 and  fiscal year beginning. July 1,2 2022 and ending. June 30, 2023:  Revenue  $530,850 $530,850  ending. June 30, 2023.  Expenses  TaxI Levy:  Section? 7: Thel leviedt tax ratei isl held constant att ther rate off fifteen cents (0.1500) per onel hundred dollars ($100) valuation oft the property asl listed for taxes as of] January 1,2022, for the purpose ofr raising revenue included int the Generall Fund in Section2.  Adopted this_ dayo of_ 2022  Attest:  Clerk Date  Mayor