Council Ronnie Setzer, Mayor Allen Stewart, Mayor Pro Tem JeffBolick Cheryl Pritchard Lloyd Robbins  OW  Town Manager Logan Shook ownimgrecaammin.com  TOWN OF CAJAH'S MOUNTAIN 1800 Connelly Springs Road Lenoir, North Carolina 28645 Phone (828) 728-5053 e Fax (828) 728-4166  Cell phones are to be turned off or placed on vibrate during the meeting. Please exit the Council Chambers  before using. your cell phone. Thank you.  AGENDA Town of Cajah's Mountain Town Council - Regular Meeting Tuesday, April 5th, 2016-6:00P.M.  The following items of business are included on the agenda with the approval oft the Town Council:  1. 2. 3. 4. 5. 6. 7.  Call to Order and Welcome Invocation Pledge of Allegiance  Mayor Setzer  Discussion on Agenda Adjustments or Additions from Council Members, Staffand Public  Agenda Additions by Majority Vote Adoption of the Agenda  Approval of the Minutes - March 3"4,2016 Council action is required. (Attachment 1) Recognition of] Persons to be Heard Public Hearings (none) 10. Board Review & Action Unfinished Business (none) New Business  Itis requested that the Council review and consider the minutes of the regular meeting held on March 3rd, 2016.-  8. 9.  A. Mr. Jason Robbins, North Catawba Fire and Rescue Department - Monthly Update  1. Contract with Republic Services Representative Tracy Nestor- Council Action Requested (Attachment. 2) 2. Placing US Motto on Town Hall and Town Seal - Audi Yancey Council Action Requested (Pamphlet) 3. Donation Request by Caldwell Arts Council - Council Action Required (Attachment. 3) 4. Donation Request by Project Graduation- - Council Action Required (Attachment 4) 5. Proclamation - Lineman Appreciation Day - Council Action Required (Attachment 5)  6. Solar Farm Ordinance Proposal - Council Action Requested (Attachment 6) Staff Recommends. Approval    11. Committee Appointments & Reports (none) 12. Administrative Reports & Updates Lenoir Sewer Rates - Letter (Attachment 7)  13. Any Other Business A. Public Comment Period B. Town Council Comments & Reports Next Meeting  The Council's next regularly scheduled meeting is scheduled for May 3rd, 2016, at 6:001 P.M.  14. Adjournment    Attachment1  's MOU  Town of Cajah's Mountain Cajah's Mountain, North Carolina  Minutes ofTown Council Meeting  March3",2016 6:00 P.M.  Town Council Ronnie Setzer, Mayor Allen Stewart, Mayor Pro Tem Jeff Bolick, Councilman Cheryl Pritchard, Councilwoman Lloyd Robbins, Councilman Town Council Present: Lloyd Robbins Ronnie Setzer JeffBolick  Media Present: None Visitors Present: Barry Angley Jason Robbins Richard Andrews LegalCounse!: None  Town Council Absent: Cheryl Pritchard Allen Stewart Staff Present: Logan Shook  The Town Council of the Town of Cajah's Mountain met at 6:00 p.m. on Thursday, March 3rd, 2016, in the Meeting Room of the Cajah's Mountain Town Hall, 1800 Connelly  Springs Road, Lenoir, NC 28645. Call to Order & Welcome  Mayor Ronnie Setzer called the meeting to order and welcomed everyone.  nyocation/Pledge of Allegiance  Councilman Bolick gave the invocation, which was followed by the Pledge of  Allegiance.  1    Attachment 1 Adoption ofthe Agenda by Councilman JeffBolick. Approval of the Minutes Councilman Robbins.  The agenda was unanimously approved on motion by Mayor Pro Tem Stewart, seconded  Councilman Bolick motioned to approve. the minutes from December 1*, seconded by  Recognition of Persons to be Heard  Barry Angley gave a monthly update on the status of North Catawba Fire Department.  Public Hearings Review & Action Unfinished Business New Business  A. The Town removed Republic representative Tracy Nestor from this month's agenda. Mrs. B. Town Clerk Shook updated the Council on four (4) properties applying for annexation. After a thorough review, the Clerk informed the Council all four properties are eligible for voluntary annexation. The Council voted to send the four properties to the planning  Nestor indicated she would attend the Council's April meeting.  board for a zoning recommendation. Administrative Reports and Updates  Shook informed the Town Council that the Town is prepared to bring in the bookkeeping services from the Western Piedmont Council ofGovernments in April. The formal notice  was given to the COG in late February.  Any Other Business Public Comment Period Next Meeting  Mayor Setzer informed everyone the next meeting would be on Tuesday, April 5",2016,  at 6:00 p.m. Adjournment  With there being no further business to come before the Council, the meeting was  adjourned on a motion by Mayor Pro Tem Allen Stewart.  Respectfully submitted,  Logan Shook, Town Manager  Ronnie Setzer, Mayor  2    Allacwnexto REPUBLIC SERVICES  1220 Commerce ST SW, Box 1, Conover, NC: 28613 0828.464.2050 f828.464.6922 republicservices.com  February 29",2016 Logan Shook Town Manager Town of Cajah's Mountain Dear Logan and Council:  This letter outlines the updated terms discussed at out February 18th meeting withy you can the Mayor. Republic Services would like to consolidate the current trasha and recyclable  agreements into one agreement with thet following terms.  1.  Renewal Terms. Five year term beginning on or before July1,2016.  a. The feet for the period 07/01/161 thru 06/30/2021 shall be $7086/month for weekly trash collection and $3291 every other week recycling collection. Thisisa3% increase over current pricing. Contractor shall increase the rates for service effective on. July: 1, 2017 oft this Agreement in an amount equal tot the percentage increases in the Consumer Price Index for All Urban Consumers, Garbage and Trash Series ID CUUROOOOSEHGO2, not seasonally adjusted U.S. City Average, as published by United States Department ofLabor, Bureau of Statistics (the "CPI"). Rates willl be adjusted using the month of February compared to the: 12 b. Republic Services: shall distribute two 95 gallon containers (carts), one for weekly trash collection and one for every other week recycling collection, to each residential unit and qualifying small business on or before July 1, 2016. Benefits. The new proposal from Republic Services provides many benefits.  months preceding.  2.  a. b. C.  New carts fore each: service Expanded recyclable items Reliable customer service  The bottom line is that Republic Services can provide recycling and solid waste collection services int the most efficient, low cost and environmentally protective manner. Please let me knowift there is any additional information we can provide the Town of Cajah' 's Mountain regarding our proposal. We look forward to continue our mutually-beneficial partnership with the Town, its residents and the environment. Together we can deliver  strategic lasting solutions fori the Town of Cajah's Mountain. .    Warm Regards,  Tracy Nestor Areal Municipal Services Manager 1220 Commerce STS SW Suite A Conover, NC: 28613        N  7 N  C S N E  M    Attachment 3 Council Ronnie Setzer, Mayor Allen Stewart, Mayor Pro Tem Jeff Bolick Cheryl Pritchard Lloyd Robbins  Town Manager Logan Shook ownmgracganmincom  oU  TOWN OF CAJAH'S MOUNTAIN 1800 Connelly Springs Road Lenoir, North Carolina 28645 Phone (828) 728-5053 e Fax (828)728-4166 Donation Review Form  Date:  3/3/15  1.  Requesting Organization Organization' 's Name: Address: P.O. Box 1613 Contact Person: Adrienne Roellgen  The Caldwell Arts Council  Telephone: 828-754-2486 Fax: 828-754-2440 E-mail: Adisemallhclariscon Total Allocation Requested: $300 Project Name: General Operating Support State the objective. of the proposed project.  2. 3.  Objective:  The purpose is for general operating support of the many programs of the Caldwell Arts  Council 4.  Alternative Funding Solutions: List all possible funding alternatives.  5.  Benefits:    State the potential effects that the project will have on the community.  To improve the quality of life, increase tourism and drive economic development through the  arts and culture in Caldwell County  6.  Implementation Strategy  List the actions that will be taken to implement andaccomplish the project:  This will be implemented and accomplished through our many programs including Artists-in- Schools, Sculpture Celebration and other tourism based events, our Grassroots grant program and drawing businesses to the area by offering communities rich in the culture and the arts.  Council Use Only  Reviewed by the Town Council on:  Action Taken:  Approved Disapproved Other Signed: Date:  Additional Information Needed    AtrackmeAt L  Project Graduation 2016 Caldwellcelebrates: its Graduates!  CaldwellCountyl Schools Dear Sponsor:  This year marks the 28th Anniversary of Project Graduation.  For 28 consecutive years, business leaders, church congregations, community advocates and parents in Caldwell County have supported Project Graduation, the only alcohol-free, drug-free celebration of its kind throughout the state of North As a valued supporter of youth in Caldwell County, we invite you to give to PROJECT GRADUATION 2016, the 28th Unfortunately, alcohol-related vehicle crashes are the number one cause of death for young people. However, since the inception of Project Graduation, wel have not experienced: at tragedy of this magnitude in Caldwell County with any of our graduates on graduation night. We trust that you understand the importance of PROJECT GRADUATION 2016, and we PROJECT GRADUATION 2016 willl be held on Friday, June 10, 2016 at Bo's Entertainment in Lenoir from 10:00 p.m. until 3:00a.m. This event willl be well chaperoned by both parent volunteers and law enforcement in an atmosphere filled with games, door prizes, dancing, food, soft drinks, and lots of fun. Everything is absolutely free for all seniors attending. You are a vital part of the success of PROJECT GRADUATION 2016. We hope you will participate in sponsoring this Please join us in honoring our Caldwell County graduates by providing a safe and memorable 28th Anniversary  Carolina and, to our knowledge, throughout the country.  Anniversary Celebration for all Caldwell County high school graduates.  appeal toy you for your support.  unforgettable milestone in our young people's lives by giving at tax-deductible contribution.  Celebration at Project Graduation 2016.  Clip and mail to:  Project Graduation 2016 c/o Libby Brown Caldwell County Education Center 1914 Hickory Blvd. SW Lenoir, NC: 28645  I/my business would like to donate the following to PROJECT GRADUATION 2016 (Please check all that apply and make  checks payable to Project Graduation 2016.) Money Enclosed flist amount): Iwill donate the following items: Date/Time to be picked up: Iwill donate food (please list): Date/Time to be picked up:  Name of Donor/Business: Business Contact Person: Address (please include city): Phone Number:  Email:        Attachment 5 Council Ronnie Setzer, Mayor Allen Stewart, Mayor Pro Tem Cheryl Pritchard JeffBolick Lloyd Robbins  Town Manager Logan Shook owmmgracgahmun.om  TOWN OF CAJAH'S MOUNTAIN 1800 Connelly Springs Road Lenoir, North Carolina 28645 Phone (828) 728-5053 e Fax (828)728-4166 Proclamation  WHEREAS, linemen are often first responders during storms and other  catastrophic events, working to make the scene safe for other  public safety heroes; and  WHEREAS, linemen work with thousands of volts of electricity high atop  power lines 24 hours a day, 365 days a year, to keep  electricity flowing; and  WHEREAS, linemen must often work under dangerous conditions far from  their families to construct and maintain the energy  infrastructure ofthe United States; and  WHEREAS, linemen put their lives on the line every day with little  recognition from the community regarding the danger oftheir  work.  NOW THEREFORE, I, Ronnie Setzer, on behalf of the Town of Cajah's  Mountain Town Council, do hereby proclaim, April 18, 2016,  as  Lineman Appreciation  Day  in the Town of Cajah's Mountain and thank the linemen of Duke Energy, Lynches River Electric Cooperative, and York Electric Cooperative for all  they do for our citizens.        Attachment 6  PROPOSED ORDINANCE  Town of Cajah's Mountain  A 4  1983 AFISMOUNY  V  Solar Farm Ordinance    Attachment 6 Solar Farm  PROPOSED ORDINANCE  Background: Solar energy is a clean and renewable energy source. The purpose oft this Ordinance is to provide for the regulation of the construction and operation of Solar Farms in the Town of Cajah's Mountain, subject to reasonable conditions that will protect the environment, public health, safety, and welfare. Zoning permits are required for all Solar Farms. This Ordinance shall apply in M-1, B-1 and R-20 Districts where the property size is at least 25  acres or more in size. Definitions.  "Solar Farm"-A solar photovoltaic facility whose primary purpose is to generate power to sell for commercial gain and is typically sold to energy companies rather than end users. "Applicant"-The person or entity filing an application under this Ordinance.  "Facility Operator"-The entity responsible for the day-to-day operation and maintenance of the "Facility Owner"-The entity or entities having controlling or majority equity interest in the Below are requirements for the pre-construction of, construction of, operation of and  Solar Farm.  Energy Facility, including their respective successors and assigns. deconstruction ofa Solar Farm in the Town of Cajah's Mountain:  (I)  All structures and security fencing shall meet a 100-foot front setback measured from the edge of  the rights-of-way and 50-foot side and rear setbacks.  (II)  A landscape buffer or screen along all exterior sides oft the security fence shall consist of: A. On-site mature vegetation exists at a minimum height of10 feet and depth of 50 feet between the security fence and adjacent property including rights-of-way; or B. A single row of evergreens in combination with mature vegetation, installed at a height of 51 feet achieving opaqueness and a minimum height of 10: feet in 5 years; or C.A A double row ofoff-set evergreens absent mature vegetation, installed at a height of5 feet achieving opaqueness and a minimum height of 10 feet in 5 years; or D. A berm combined with evergreen vegetation installed at a height of5 feet achieving  opaqueness and a minimum height of 10 feet in 5 years.    Attachment 6 (III)  PROPOSED ORDINANCE  Where visibility oft the Solar Farm is increased due to topography, the landscape buffer or screen shall be planted on-site in an area that reduces the view oft the Solar Farm. Where visibility ofthe Solar Farm is decreased due to topography, the landscape buffer or screen may be reduced. Both  shall be determined by the town manager.  (IV)  All solar panels shall be constructed to minimize glare or reflection onto adjacent properties and adjacent roadways and shall not interfere with traffic or create a safety hazard.  (V)  The Applicant shall secure all necessary approvals and permits from North Carolina Department OrTransportation for the access points for project entrances prior to issuance ofa zoning  authorization permit. (VI)  All construction parking shall be located outside ofr rights-of-way.  (VII)  Erosion control measures shall be installed at construction entrances in order to minimize off-site soil damage. Existing grass shall be reasonably maintained in perpetuity sufficient toj prevent  erosion. (VIII)  The Applicant shall provide written authorization from the local utility company acknowledging  and approving connection to the utility company's grid.  (IX)  A warning sign concerning voltage shall be placed at the main gate to include the name of the Facility Operator and a local phone number for the Facility Operator in case of an emergency.  (X)  Power transmission lines shall be located underground to the extent practical.  (XI)  A security fence equipped with a gate and a locking mechanism shall be installed at a minimum  height of8 feet along all exterior sides oft the Solar Farm.    Attachment 6 (XII)  PROPOSED ORDINANCE  Landscape buffer or screens, ground cover, security fences, gates, and warning signs shall be maintained in good condition until the Solar Farm is dismantled and removed from the site.  (XIII)  The zoning authorization permit is subject to revocation ift the town manager or town clerk is not notified when the Solar Farm company holding the permit sells or otherwise transfers its interest  to another entity ori individual.  (XIV)  Removal of Solar Farm equipment and site restoration:  A. The application shall include decommissioning plans that describe the anticipated life of the Solar Farm, the estimated decommissioning costs in current dollars, the method for ensuring that funds will be available for decommissioning and restoration, and the anticipated manner in which the Solar Farm project will be decommissioned and the site B. Following a continuous 6-month period in which no electricity is generated, the permit holder will have 61 months to complete decommissioning oft the Solar Farm. Decommissioning includes removal of solar panels, buildings, cabling, electrical components, and any other associated facilities below grade as described in the approved C. Prior to the issuance ofa zoning permit, the Applicant shall provide the town with a performance guarantee as provided in subsection (4) below. The amount oft the guarantee shall be one and a quarter times the estimated decommissioning cost minus the salvageable value, or $50,000.00, whichever is greater. Estimates for decommissioning the site and salvage value shall be determined by a North Carolina licensed engineer ora licensed contractor. It is the responsibility of the Applicant to provide the town with the  restored.  decommissioning plan.  certified cost estimate.  D. The following types of performance guarantees are permitted:  1. As surety or performance bond that renews automatically, includes a minimum 60- day notice to the town prior to cancellation, is approved by the town manager, and is from a company on the U.S. Department ofTreasury's Listing of Certified Companies. A bond certificate shall be submitted to the town manager each year 2. Ac certified check deposited with the town manager, as escrow agent, who will deposit the check in an interest-bearing account of the town, with all interest  verifying the bond has been properly renewed.    Attachment 6  PROPOSED ORDINANCE  accruing to the Applicant. Funds deposited with the town manager will be returned when the Solar Farm is decommissioned and any necessary site  restoration is completed.  (XV)  The full amount oft the bond, certified check, or letter ofo credit shall remain in full force and effect until the Solar Farm is decommissioned and any necessary site restoration is completed.  (XVI)  The following are continuous appearance requirements that shall be met at all times: A. The solar energy system shall remain painted or finished the color or finish that was B. All signs, other than the manufacturer's identification, installer's identification, appropriate warning signs, or owner identification on a solar energy system shall be prohibited. Not more than 1 manufacturer label bonded to or painted upon the solar  originally applied by the manufacturer.  energy system shall be permitted.  (XVII) codes. (XVIII)  Code Compliance: A Solar Farm shall comply with all applicable construction and electrical  All obsolete or unused systems shall be removed within 12 months of cessation of operations without cost to the town. Reusable components are to be recycled whenever possible.  (XIX)  Violations: Subsequent to the effective date oft this Ordinance, iti is unlawful for any person to construct, install, or operate a Solar Farm that is not in compliance with this Article or with any  condition contained in a zoning permit issued pursuant to this Article.  (XX)  The Facility Owner shall notify the town when the site is abandoned.  End of Solar Farm Ordinance.        Attachmen+7  CITYMANAGER SCOTTEHILDEBRAN  CITY OFLENOIR NORTHCAROLINA  MAYOR JOSEPHL. GIBBONS CITYCOUNCIL K.PEDMISTEN T.H.P PERDUE J.L.PERKINS T.J.ROHR D.FSTEVENS C.D.THOMAS B.K.WILLIS  February 29, 2016  Mr. Logan Shook, Town Manager Town of Cajahs Mountain 1800 Connelly Springs Road Lenoir, NC28645  Re: Proposed Sewer Rate Increase  Dear Mr. Shook:  The purpose of this letter is to notify you that the City of Lenoir is planning a sewer rate increase for the upcoming 2016-2017 fiscal year. Resale sewer rates are increasing by 3% and your resale sewer rate will be $3.74 per 1,000 gallons which becomes effective July 1,2016. Your current resale water rate of$2.12 per 1,000 gallons will remain the same. Ifyou have any questions or need additional information, please feel free to give me a  call. Sincerely, CITY OF LENOIR MEni Scott E. Hildebran City Manager cc: Mayor Gibbons City Council Members  Radford Thomas, Public Utilities Director  Lenoir  Lenoir  POST OFFICE BOX958 LENOIR. NORTH CAROLINA  (828) 757-2200