PROPOSED AGENDA Bermuda Run Town Council Meeting Tuesday, March 14, 2023 Bermuda Run Town Hall Mission: "The Town of Bermuda, Run exists to provide core, public. services that enhance the quality oflife for its residents and an environment. for the business  BERMUD  6:00PM  community to thrive".  1. Call to Order 2. Pledge of Allegiance 3. Moment of Silence  "It is the intent ofthe Town Council to solemnize the proceedings oft this meeting and the business brought before the governing board, to offer the opportunity. for ai reflective moment ofsilence." " 4. Town of Bermuda Run Code of Ethics Statement-Town. Attorney Brian Williams  5. Adoption of the Agenda Motion:  Second:  Inl Favor:  Opposed:  6. Approval of the February 14, 2023, Town Council Meeting Minutes  Motion: 7. Citizens' Comments 8. Presentations:  Second:  Inl Favor:  Opposed:  A. Mr.Jason! Epley, Benchmark Planning  Public Presentation of2022 Update to' Town of] Bermuda Run Comprehensive Plan Mr. Epley will give an overview of the updates to the Draft Comprehensive Plan. The purpose oft this presentation is to make the document available for public review. A printed copy will be made available at Town Hall and an electronic version will bej posted on the Town's Website. Iti is proposed that the Town Council schedule a public hearing at its April 11,2023, meeting to adopt  the update to the Comprehensive Plan.  Motion:  Second:  Inl Favor:  Opposed:  9. Proposed Action Items:  A. ARPA Funds-Grant Project Ordinance 2023-01  Motion:  Second:  Inl Favor:  Opposed:  10. Town Manager Report/Comments 11. Council/Mayor Comments  12. Adjourn Motion:  Second:  Inl Favor:  Opposed:    Town of Bermuda Run Town Council Meeting Minutes February 14, 2023 - 6:00 PM  The Town Council of Bermuda Run held its scheduled meeting on Tuesday, February 14, 2023 at Council Members Present: Mayor Rick Cross, Mike Brannon, Curtis Capps, Heather Coleman, and  6:001 PM. The meeting was. held at the Bermuda Run Town Hall.  Melinda Szeliga  Council Members Absent: Mike Ernst  Also Present: Call to Order Pledge of Allegiance Moment of Silence  Andrew Meadwell, Town Manager; Cindy Poe, Town Clerk; and Brian  Williams, Town Attorney  Mayor Rick Cross called the meeting to order.  Iti ist the intent of the Town Council to solemnize the proceedings of this meeting and the business brought before the governing board, to ofer the opportunity, for a reflective moment ofsilence. Town of] Bermuda Run Code of Ethics Statement - Town Attorney Brian Williams  Adoption of the Agenda  Council Member Curtis Capps made a motion to approve the agenda. Council Member Melinda Szeliga seconded the motion. The motion was approved. by a vote offour (4) inj favor and none opposed. Council Member Heather Coleman made a motion to approve the. January. 10, 2023 meeting minutes. Council Member Mike Brannon seconded: the motion. The motion was approved by a vote offour (4) in Citizens' Comments Brian Cesoro of 157 North Field Drive in Kinderton Village spoke regarding illegal dumping, adding that hel has been working with Community Officer Foster regarding the  Approval oft the January 10, 2022 Town Council Meeting Minutes  favor and none opposed.  problem.  Proclamation - Recognition of Black History Month Alice Brown will speak at the Davie County Senior Center.  Mayor Cross and the Bermuda Run Town Council recognize the: month of] February, 2023 as Black History Month in the Town of] Bermuda Run. Mayor Cross added that on February 21 at 2:00 pm,  Presentation - John Gallimore, Davie County ChiefTechnology Officer  John Gallimore gave an overview of the functions, services, and responsibilities oft the Technology  Services Department in Davie County.  Peak Agenda - Online system for creating agendas and minutes (will have al key word search  function). Unique branding for the Town of Bermuda Run    Hyper Reach - Emergency notifications for water outages, street closures, community events,  etc. GIS Mapping Proposed Action Items Public Hearing: ZTA-2023-01  The Board reviewed text amendments of the Zoning Ordinance in sections 3.3(C) oft the Zoning Ordinance regarding Master Plan Overlay. The Planning Board has unanimously approved.  Mayor Cross Opened the Public. Hearing  Tina Smith Goins of118 Pendleton Drive spoke regarding concern ofi not having example ofhowi it was done before VS. now, but added that she has faith that the proper research has been done.  Mayor Cross Closed the Public Hearing  Council Member Mike Brannon requested that "Technical Review Committee' " be. spelled out instead ofjust using "TRC", but then made the following motion: The Town Councilfinds that the amendment isc consistent with the Town of Bermuda. Run Comprehensive Plan and considers the action to be reasonable and in the public interest. Council Member Curtis Capps seconded the motion. The motion Town Manager Comments Andrew Meadwell gave updates regarding the Blue Heron Trail and the Council Comments - Everyone was thanked for their attendance at tonight's meeting. John Gallimore's presentation was appreciated, as well as the two residents that spoke during the public Mayor Comments Shared that four new: members have been selected for the Planning Board: Sharon Anderson, Leigh Ann Joyce, Dylan Hines, and Howard Rush. He and Council Member Melinda Szeliga recently visited with students at Pinebrook Elementary. Bermuda Run Community Vison Fund - Volunteer Celebration. Commercial Realtors Alliance Presentation - 2/14/23.  was approved by a vote offour (4) inj favor and none opposed.  Juniper Pump Station, adding that the recent wet weather has delayed progress.  comments portion. Wished all a Happy Valentine's) Day.  Adjourn  With noj further business to discuss, Council Member Heather Coleman made ai motion to adjourn. Council Member Melinda Szeliga seconded. the motion. The motion was approved by a vote offour (4)  inj favor and none opposed. Approved  Respectfully Submitted  Rick Cross, Mayor  Cindy Poe, Town Clerk    (ITEM 9A)  BERI  TO: FROM: Date: RE:  Town Council Town Staff March 14, 2023  Grant Project Ordinance-ARPA Funds  Onl March 11,2021, President Biden signed the American Rescue Plan. Act (ARPA)into law. Governments across the country received: funds to help combat the negative effects oft the COVID-19 pandemic. Through ARPA, the Town of Bermuda Run received $863,351.38 to assist in response to thej pandemic and rebuild A local government: may expend Coronavirus State and] Local Fiscal Recovery Funds (CSLFRF) on al board range of general government services under the Revenue Replacement allowable use category. There are two ways toj proceed under this category: a unit may either elect toi taket the $101 million Standard. Allowance oriti may calculate actual revenue loss according to U.S. Treasury's formula outlined int thel Final Rule. The Standard Allowance allows a local government to expend up to $10 million ofi its CSLFRF funds in the Revenue Replacement category without having to demonstrate any actual lost revenue. US Treasury has stated that al local government must elect either the Standard Allowance or the Formula Approach for Revenue Replacement in the April 30, 2023, Project and Expenditure Report. This is a one-time election Following the adoption of a resolution which allowed for acceptance of ARPA funds, this ordinance identifies where thei funds will be spent. This project ordinance is one ofthes stages required for our reporting The Town of Bermuda Run is choosing to take the standard Revenue Replacement Allowance of $10 million, the maximum amount allowed by ARPA. The Town will use these funds to reimburse prior salary and benefits, pay for the Davie County Sheriff's Community Officer contract, and contract services employees which are allowable uses under ARPA. This will create $ 863,351.58 in surplus general funds  astronger community.  that cannot be changed.  paperwork.  to be used: for various projects that will help support the community.    ERM  Grant Project Ordinance for the Town of Bermuda Run American Rescue Plan Act of 2021: Coronavirus State and Local Fiscal Recovery  Funds  BEI ITORDAINED by the town council oft the Town of Bermuda Run, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following Section 1: This ordinance is to establish al budget for a project to be funded by the Coronavirus State and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (ARP/CSLFRF). The Town of Bermuda Run (Town) has received the first and second tranche in the amount of $863,351.38 of CSLFRF funds. This is thet total allocation. These funds may be used for the following categories of expenditures, to the extent authorized by state law. 1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; 2. Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the 3. Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due tot the pandemic; 4. Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical 5. Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater  grant project ordinance is hereby adopted:  public sector;  infrastructure sectors; and,  infrastructure, and to expand access to broadband internet.  Section 2: The Town has electedi to take the standard allowance, as authorized by 31 CFR Part 35.6(d)(1) and expend all its ARP/CSLFRF funds for the provision of government services. Section 3: The following amounts are appropriate for the project and authorized for  expenditure:    Internal Project Code 001 002 003  Project Description  Expenditure Cost Object Appropriation  Category (EC) 6.1 6.1 6.1  of ARP/CSLFRF Funds $488,521.45 $79,493.55 $172,241.00 $49,314.56 $73,780.82  Staff salaries & Benefits for period of March 3, 20211 through March 8, 2023 Community Officer for period of March 3, 2021 through March 8, 2023 Consulting & Contract Labor for period of March 3, 2021through March 8, 2023  Salaries Benefits Contract Consulting Contract Labor  TOTAL  $863,351.38  Section 4: The following revenues are anticipated to be available to complete the project:  ARP/CSLFRF Funds: Total:  $863,351.38 $863,351.38  Section 5: The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to satisfy the requirements of the grantor agency and the grant agreements, including payroll documentation and effort certifications, in accordance with 2 CFR 200.430&2 CFR 200.431 and the Town's Uniform Guidance Allowable Costs and Cost Principles Policy. Section 6: The Finance Officer is hereby directed to report the financial status oft the project to Section 7: Copies oft this grant project ordinance shall be furnished to the Budget Officer, the Section 8: This grant project ordinance is effective as of March 3, 2021, and expires on December 31, 2026, or when all the ARP/CSLFRF funds have been obligated and expended by  the governing board on a quarterly basis.  Finance Officer and to the Clerk to Town Council.  the Town, whichever occurs sooner.  Adopted this  of  2023.  Rick Cross, Mayor  Cindy Poe, Town Clerk