OFFICIAL MINUTES MARCH 10, 2020  BOLIVIA TOWN BOARD OF ALDERMEN  ATTENDEES:  Ella Jane Marston, Mayor Dewey Smith, Mayor Pro-Tem Robert Mercer, Alderman Nancy Cook, Alderwoman Kaitlyn Jackson, Alderwoman  Mayor led thel Pledge of Allegiance and Mayor Pro-Tem Smith gave thei invocation.  Resident attendee: Dan Cook The Regular Meeting was called to order.  Minutes from the February 11, 2020 Public Hearing and the February 11, 2020 Regular Minutes were read by the Clerk. A motion was made by Dewey Smith seconded by Robert Financial Statements were presented for the month of February 2020 by Mayor Marston, Finance Director. She reported there was nothing unusual, just the standard income and expenses. Mayor Marston said Suburban Propane billed the Towni for thei tank rental for 2019 and she told them to come get the tank and the removal cost will be $75.00. A motion was made by Robert Mercer seconded by Kaitlyn Jackson to accept as presented. Motion SO  Mercer to accept as read. Motion SO carried.  carried. Old Business:  The Mayor said she called Attorney Huey Marshall to handle the offer for the Town Hall purchase since he has worked with the Town on the McKeithan project. She informed the Board that hes said we needed ai formal motion to purchase the property. A motion was made by Kaitlyn Jackson seconded by Dewey Smith to purchase parcel #125PC013 and parcel #125PC01401 located at 105 Danford Road at a cost of $235,000 plus the "due diligence" A motion was made by Robert Mercer seconded by Nancy Cook to authorize Finance Director, Jane Marston tos sign andp process thei funds and appropriate paperwork for the Town Hall Purchase (as described above) according to GS 159-28 (a1) Preaudit Requirement. -If an obligation is reduced to a written contract or written agreement requiring the payment of money, or is evidenced by a written purchase order for supplies and materials, the written contract, agreement, or purchase order shall include on its face a certificate stating that the. instrument has been preaudited to assure compliance with subsection (a) oft this section. The certificate, which shall bes signed! by thef finance officer, or any deputy finance officer approved for this purpose by the governing board, shall take substantially the following form: "This instrument has been preaudited int ther manner required byt thel Local Government Budget and Mayor Marston said other old business is ditching of the town streets. She has pulled the old Phillip's quote andi it would have to updated but she said one of thei issues would be the cost for removing the soil thati is dug out of the ditches, which is not included int the quote. She Discussion was held on the culverts being the responsibility of the property owner toi install and maintain. Mayor Marston said when we decide to start this project, the town needs to notify each property owner in writing of their responsibility for cleaning out the culverts. Mr. Dan Cook asked the Board if the elevations are a part of thel bids to allow for adequate flow.  associated costs. Motion SO carried.  Fiscal Control Act. Motion SO carried.  (Signature of finance officer)."    Board of Aldermen Minutes March 10, 2020 Page2  Ashorto discussion was held on ap placet to dumpt thes soil quite possibility where the old asphalt plant was. Alderwoman Jackson saids shet texted her husband's uncle whoi is Kenny McCrane, tos seei ifh he would bei interested in quotingt this project, sincel he int the ditching business also. Thel Mayor informed the Board that Rainstorm Solutions has viewed the project but withdrew his opportunity to bid. Shes said that Abram Young withi the County) Vector Control Department has come down and checked the drainage situation and he said the water is running to the Bolivial Branch. The ditching project wast tabled until BEMC finishes with their upgrade project. The Mayor reminded the Board of the Ethic Training classes for newly elected officials on March 17, 2020 at 9:30 a.m. att the Cape Fear Council of Governments in Wilmington. The Mayor informed the Board that she has received an email from the County Permitting Department wanting to know if the Town still required us to give approval for change outs. A motion was made by Robert Mercer seconded by Dewey Smith to no longer require permits for changeouts. Motion SO carried. The Mayor will send a letter tomorrow informing the  permitting department of this Board's decision.  New Business:  The Mayor showed the Board a map of property on James Street. She said al Mr. Northrup has purchased aj parcel of property and he called the Mayor and said there is a twenty-foot road between his property and the other lot, and he would like to purchase it from the Town. After a short discussion, the Mayor said at this point we know nothing, but she would talk to  property owner, Gary. Jones and report! back to the Board.  Old Business (continued): the email for the Board.  Alderman Mercer said hel had received an email from the Sheriffs Departmenti in response to the shooting issue on Danford Road. The Sheriff Department's Clarification on people shooting firearms said, therei is no ordinance in the whole county. Alderwoman Jackson read Alderwoman Cook saidt there is stil a shed and other debris ont thel McKeithan property. The Mayor saids she has called Bobby McKeithan buts she has not had a response back yet. Ifshe doesn't receive a call back from him, then she will consult with the attorney as to what the A short discussion was held on updating the ordinances. The Board agreed to review them and highlight the areas ofr recommendations and discuss them at the next Board Meeting. The Mayor saidt that Alderwoman Jackson will bei implementing the Town's website.  next step will be.  The meeting was adjourned. mupasbr Ella. Jané Marston, Mayor Vlany Sla ds Mary Ettal Hewett, Town Clerk    OFFICIAL MINUTES FEBRUARY 11, 2020  BOLIVIATOWNI BOARD OF ALDERMEN  ATTENDEES:  Ella Janel Marston, Mayor Robert Mercer, Alderman Nancy Cook, Alderwoman Kaitlyn Jackson, Alderwoman  Mayor led the Pledge of Allegiance and Mayor Marston gave thei invocation. Resident attendees: Thurston (Tut) Clemmons, Dan Cook, Debbie and David Stanley  The Regular Meeting was called to order.  Minutes from the January 14, 2020 Regular Meeting were read by the Clerk. A motion was made by Kaitlyn Jackson seconded by Nancy Cook to accept as read. Motion SO carried. Financial Statements were presented for the month of January 2020 by Mayor Marston, Finance Director. She reported there was nothing unusual. She said the property taxes area receivable, SO they do not show as income, but the Town has about a 96 percent collection and that is about $5,000 per year. She did state that the ordinances do need to be redone and usually we only advertise public hearings once but the conditional use one had to be advertised twice. A Motion was made by Kaitlyn Jackson seconded by Robert Mercer to The Mayor said we need to discuss the purchase of the property fort the new Town Hall. She said $235,000 was at fair price. Discussion was held on the county tax value on this property. Shes said the Town would have to do" "due diligence" by getting an appraisal and ther required inspections. Discussion was held on the homeowner next door wanting to buy as small area of property from thet town that adjoins his since he! has ab boat on the property. The Mayor said that would! havet tol bet tabledi fort thet time being. Ar motion was made by Nancy Cook seconded by Kaitlyn Jackson to contact an attorney to handle the entire purchase contract. The Board wasi in agreement oft the $235,0001 for the property. Motion SO carried. Ashort discussion was held on ap plaquei in memory ofN Ms. Willetts' husband should thet town purchases the property.  accept as presented. Motion SO carried.  Old Business:  This item was tabled. No update on FEMA. New Business:  The Mayor said the Board needs to attend Ethic Training classes for newly elected officials. After a short discussion, the date agreed on was Wednesday, March 4 at 9:30 a.m., or a Thel Mayor said the Board voted two) years agoi tol have a web sitef for the Town and the quote of $650 by Bryan Clemmons was nol longer any good. Mayor Marston asked Kaitlyn Jackson ifshe would be willing to work with Mr. Clemmons to get the site set up. She said she would. Discussion was held on updating the ordinances in ar meeting. Thel Mayor said we would need to do them a part at the time. The clerk will make copies of the existing ordinances for the  suitable date, at the Cape Fear Council of Governments.  Board to review.    Bolivial Board of Aldermen Meeting February 11, 2020 Page2  Discussion was held on the ditching for the town's ditches. The Mayor said we had a quote from Phillips and it was a per foot or per hour. Mayor Marston said Alderman Smith has requested that thet town geta at total quote from other contractors. She said she has someone coming tomorrow to give us a quote. This issue was tabled until the next meeting after the  quotes are received. The meeting was adjourned.  ERSaMes Ella. JanéMarston, Mayor  dhad  Vley Etla  Mary Ettal Hewett, Town Clerk    PUBLIC HEARING FEBRUARY 11,2020  BOLIVIA TOWN BOARD OF ALDERMEN  ATTENDEES:  Ella Jane Marston, Mayor Robert Mercer, Alderman Nancy Cook, Alderwoman Kaitlyn Jackson, Alderwoman  Mayor ledi the Pledge of Allegiance and Mayor Marston gave thei invocation. Resident attendees: Thurston (Tut) Clemmons, Dan Cook, Debbie and David Stanley The Mayor explained the purpose of the Public Hearing is to receive comments concerninga request for a Conditional Use permit for a government office for Parcels 125PC013 and 125PC01401 located at 105 Danford Road. Mr. Clemmons said he is not against the conditional use permit, but he does not want the other properties to become commercial. The Mayor explained that the permit is just for the parcels advertised. Mr. Clemmons said his property. adjoins this property up to the driveway and the existing driveway would need  updating. With nof further comments, thel Public Hearing was closed.  EDkpnTesh Ella JaneJ Marston, Màyor nley  Eta busi  Mary Ettal Hewett, Town Clerk    OFFICIAL MINUTES JANUARY 14, 2020  BOLIVIA TOWN BOARD OF ALDERMEN  ATTENDEES:  Ella Jane Marston, Mayor Dewey Smith, Mayor Pro-Tem Nancy Cook, Alderwoman Kaitlyn Jackson, Alderwoman  The Mayor called the meeting to order. The Mayor led the Pledge of Allegiance and Mayor  Pro-Tem Smith gave thei invocation.  Resident attendees: Dan Cook, Debbie and David Stanley  Minutes from thel December 10, 2019 Regular Meeting were read byt the Clerk. A motion was made by Kaitlyn Jackson seconded by Dewey Smith to accept as read. Motion SO carried. Financial Statements were presented for the month of December 2019 by Mayor Marston, Finance Director. The Mayor said we received the Franchise Tax which is broken down into Natural Gas Tax, Video Programming Tax, Telecommunications: Tax and Electric Franchise Taxi int the amount of $3,778. Wer received interest from NCCMTI int the amount of $720, sales and uset taxi in the amount of $3,643, Powell Bill monies int the amount of $3,136 andt the rest isr normal expenses. She advised the Board that she had turned the electricity off at the old Town Hall. Contingency in the amount of $300 is the Cape Fear Council of Governments annual fee, $909 is election charges and an $85 refund from J. Taylor for termite inspection. AN Motion was made by Dewey Smith seconded by Kaitlyn Jackson to accept as presented. Thel Mayor presented Alderwoman Nancy Cook and Alderman Kaitlyn Jackson with their new  Motion SO carried. Town of Bolivia Badges. Old Business:  The Mayor updated the Board on the streetlights on Corbett Street. She said BEMC is The Mayor said She, Kaitlyn Jackson and Robert Mercer went to the seminar on the ordinances.. She said they learned we need to update our ordinances because they were done in 1994 and after 7 years they are supposed to be updated. She said we may need to The Mayor informed the Board that FEMA sent the Town a check for the Town Hall in the amount $30,550 which closes that part oft the Hurricane Florence project. The debris part was closed butt thet town has gotten twoi invoices from Crowder Gulf. She said FEMA: and the State are working to reopen that part of the project plus the two and al half months of unpaid rent The Mayor told the Board that she did not disconnect the water at the old town hall because ity would cost as much to disconnect as to leave it on and pay the monthly fee and also we would have to pay a new connection fee when we make a decision on a new town hall. The Mayor informed the Board that the Town would not have to rezone the Willetts' property, they wouldj just need to apply for a Special Use Permit. The Mayor said everyone needs to gol look at the property located at 89 Danford Road since the town is considering buying it.  cleaning upt the rights-of-wayl for new poles to be installed.  have thel NCLM come in and help us update them.  for the present town hall.  Leaving ito on would mean we would justt transfer itt to the new account.    Bolivial Board of Aldermen Minutes January 14, 2020 Page2 New Business:  The Mayor said the Board needs to appoint a Mayor Pro-Tem and a Finance Director. A motion was made by Kaitlyn Jackson seconded by Nancy Cook to appoint Dewey Smith. as Mayor Pro-Tem and Mayor Jane Marston as Finance Director. Motion SO carried. Mrs. Debbie Stanley asked the Board to explain the fire tax procedure. The Mayor said the county controls thet fees based on the amount the State levies. A: short discussion was held  ont the high costs in Bollivia and the county. The meeting was adjourned. Elepefpnsb Ella Jane Marston, Mayor VMey Eta ds Mary Ettàl Hewett, Town Clerk