TOWN OF BATH COUNCIL MEETING  Tuesday, May 16, 2023  1. CALL TO ORDER: @ 5:30pm by Mayor.  2. ROLL CALL: Scott Merki (X) Susan Webster (X) Chris Chapman (X) Rose Jackson (X) Elizabeth Skinner (X) Greg Forney (A) Rick Weber (X) Quorum present. 3. REVIEW OF MINUTES: Minutes of the Regular Meeting of May 2, 2023 were 4. PERSONS BEFORE COUNCIL: Scott Collinash, President of Berkeley Springs Pride, attended to address any concern that Council may have concerning the Pride in the Park event meter parking request letter (attached) presented at the May 2 Council MOTION: To approve the Pride in the Park meter parking request as presented and to produce a letter ofthis confirmation for the group- Chapman/Webster- Carried 5. COMMUNICATION FROM MAYOR: The recent Chamber Food Truck Festival and Master Gardeners Plant Fair events were discussed and appreciation was expressed for the sponsor's efforts to bring activities to downtown Bath. The May Faerie Festival will be held in the Berkeley Springs State Park May 20-21. The Trail Depot business Grand opening will be May 28 from 1lam until 6pm. The paving ofnorth Wilkes Street is on schedule for May 19. Recorder Webster added project history and that it would be fitting to have a Wilkes Street Block Party after work is completed to celebrate the improvement to the neighborhood.  approved by Common Consent.  meeting. Council had no concerns and formalized their approval.  COMMITTEE AND BOARD REPORTS  1. BATHDEVELOPMENT AUTHORITY (BDA): The next meeting is June 7 in the 3. PLANNING COMMISSION (PC): President Landon reported that the working group was unable to meet last week. The next meeting is June 1 at Town Hall. 4. RAIL/TRAIL: The progress report has been submitted to the Town office (attached). 5. STREBISCAPE: Committee Co-Chair Pete Brown has submitted reports to the 6. TRAIN DEPOT: Chairman Webster reported that she had met with John Mason, President ofthe HLC and John Bohrer, President of the MC Historic and Genealogical Society on this day to discuss future Depot plans and improvements. 7. LANDMARK COMMISSION (HLC): The next meeting is August 4, 2023. 8. CLERK/RECORDER REPORT: Clerk Corrick presented in-house Budget revisions for the current fiscal year (attached). These changes are: made within departments and do not have to be received and approved by the State Auditor. MOTION: To approve the budget revisions as prsemte-Websters.ame: Carried Corrick also presented budget revisions which do require WV State Auditor approval and the accompanying Resolution 2023-05-01 (attached) requesting such.  Courthouse. No report at this time.  2. PARKS & REC: The next meeting is May 17 in the Courthouse.  Town office (attached). The next meeting is May 18.  1    MOTION: To approve Resolution 2023-05-01 as presented- Skinner/Webster- The Clerk reminded all that the last day to register to vote in the upcoming Bath 9.FINANCB: Chairwoman Webster delivered the following bills for approval. (a) Town ofBath $19,865.09- Motion to approve: Weber/Chapman- Carried (b) BSWW $59,180.42 - Motion to approve: Weber/Chapman- Carried (c) Cemetery $4,244.99- Motion to approve: Webetr/Chapman-Camed (d) Depot $272.92- Motion to approve: Weber/Chapman- Carried ofMulching to the working volunteers and Bath Labor Crew.  Carried  Election is May 17.  10. TREE BOARD: Member Skinner expressed appreciation for the success of the Day 12. PUBLIC SAFETY: Chief Carper reported that hel had sold the 2012 Police Cruiser for $2,200.00. Applications are being accepted for Administrative Assistant for the 13. CEMETERY: Chairman Skinner advised that the pre-construction meeting for the repair 14. PUBLIC WORKS: Cemetery Chairwoman Skinner asked that the truck in the Greenway Cemetery garage be checked for repair and maintenance issues and considered for use in 16.1 BERKBLEY SPRINGS WATER WORKS: Chairman Chapman reported that the Phase IV Water Line Repair Project will be substantially completely on May 27 and will reach total completion on June 27. The paving work on Cornelius Street will be done May 22.  11.G GRANT: No report at this time.  BSPD.  ofthe mausoleum is set for May 24 with the bid opening on June 4.  the Town ifneeded.  15. ORDINANCE: No report at this time.  The next meeting is June 19.  ,MOTIONTOADIOURNS Approved by Common Consent.  Attest:  Myrhtsnl  Recorder Suy! sk  2    Status of Streetscape, State Park and NBRT Projects for Town Council  Tuesday May 16, 2023 STREETSCAPE  Phase V: Design Contract:  Thrasher has about a 1-week delay in releasing the 30% Drawings. This is primarily due to having to shift work from Iplant to cancel the May 18th Committee Meeting and once we have the 30% Drawings have a special review with the Committee in advance of the DOH Preliminary Field Review (PFR) which will occur in Town later in May or early June Successful completion of the PFR will trigger a payment to Thrasher from the Town's Streetscape. Account. Ill provide Intent to Apply (ITA) application was submitted to DOH on May gth and was approved as 'Eligible" on May 12th. Final Plan to submit same basic Phase' VI streetisidewalk package for Design Grant Funds as applied fori in 2022 DOH is expecting al Design Phase Application in FY23 and a Construction Phase. Application in FY24  Phase' V to re-work oft the Park drawings (see below). Drawing likely after May 18th.  the scheduled date for the PFR when available. Phase VI: Design Grant Re-Application: Application is due by June 15th  Berkeley Springs State Park Grant & Project  Status:  Bid opening occurred as planned on April gth; apparent low bid exceeds the Project budget: (Financials below are  generally from DOH) Bid Price: Required DOH 13%: Total Required to Award: Total Current Budget: Shortfall to Award: Iffunded at 80/20 Share:  $578,717 Note: The Park Foundation andt the Town of Bath Council have a $75,233 formal agreement regarding the responsibility top provide the 20% Cash $653,950 Match for this Project. That Agreement was met witht thep provision of $476,000 the 20% Cash Match by the Park Foundation andt the signing oft the  $177,950  Project Funding Agreement by the Town and DOHI in Feb2 2022. Ifnew funds are to be provided, that Agreement would needt tol be  New Grant Funds: $142,360 New Share Funds: $ 35,590  extended.  Working with Thrasher, Park & Foundation and DOH on at two-alternative strategy to determine best possible  outcome:  Alt 1: Findi funds to support an Award (Time critical due to est. 30-Day Bid validity) Alt 2: Reduce the project content to stay within current Budget of $476K Waiting on DOH response to several questions on each Alternative; (Bid valid date... etc) Park Foundation and Park have been asked about additional funding possibility for Alt 1 above.  Thrasher working on de-scoped Project Content Priorities are:  Repair the walls of the Run Repair/replace the bridge  New Sidewalks (some are. ADA improvements)  As of Monday AM, Thrasher did not yet have the Bid Data from DOH that will permit them to assess where the high bidi items differ from the cost estimates. This is needed to properly construct the de-scoped package  RFP for Repairs to the Cemetery Mausoleum  Contract was advertised for bidsi in May 3rd and May 10th Messenger Job Showing is May 24th at 4 pm. Sealed Bids due. June 6th by 4 pm.  NBRT  Latest project update from Mark has the package in review at the DOH Right-of-Way office  The NBRT is noti in the scheduled monthly Lettings for June 13th or July 11th, but these may not yet be complete  Pete Brown. 571-213-3687    nkeenal  donges  Budget Revision for Judges Office 141621800 Municipal Postage 141622100 Municipal Training 141622300 Pros Attorney Fee 141634100 Municipal Supplies Budget Revision for Town Account 144045901 Train Depot 144045900 Equipment 144022200 Dues & Sub 144021100 Telephone 144021800 Postage 144021900 Equip Rental 144034100 Supplies Budget Revision for BSPD Account 170034500 Uniforms 170010500 Health Ins  5/16/2023  Account  Description  Change  Budget  $ 10.00 $ 210.00 $ (230.00) $ 270.00 $ 120.00 $ 620.00 $ 100.00 $ 350.00  $ Change  5/16/2022  Description  Budget  $ 790.00 $ 4,550.00 $ (270.00) $ $ (700.00) $ 800.00 $ 850.00 $ 6,350.00 $ (140.00) $ 760.00 $ (400.00) $ 2,800.00 $ (130.00) $ 515.00  $ Change  5/16/2023  Description  Budget  2,000.00 $ 5,000.00 $ (2,000.00) $ 9,500.00  $  Budget Revision for Street Account 175010300 Wages 175010600 Retirement 175010800 Overtime 175022602 Workers Comp Budget Revision for Garbage Account 180010400 Fica 180010800 Overtime 180021700 Repair 180022602 Ins 180045900 Equipment 180023000 Contract Svc  5/16/2023  Description  Change  Budget  $( (2,000.00) $ 51,880.00 1,500.00 $ 6,500.00 200.00 $ 700.00 $ 300.00 $ 13,300.00  $  5/16/2023  Description  Change  Budget 800.00 $ 4,500.00 1,500.00 $ 2,500.00 3,300.00 $ 28,000.00 5,800.00 $ 20,800.00 (2,500.00) $ $ (8,900.00) $ 45,100.00 $    RESOLUTION 2023-05-01  At a regular session of the municipal council, held (Month, day and year) May 16,2023,the following order was made and entered: SUBJECT: The revision of the Levy Estimate (Budget) of the RESOLVED: That subject to approval of the State Auditor as ex officio chief inspector of public offices the municipal council does hereby direct the budget be revised PRIOR TO THE EXPENDITURE OR OBLIGATION OF FUNDS FOR WHICH NO APPROPRIATION OR INSUFFICIENT APPROPRIATION CURRENTLY EXISTS, as shown on budget revision number 3 for fund 1 a copy of which is entered as part of this record. The adoption of the foregoing resolution having been moved  Town of Bath. The following resolution was offered:  by - 3ah  and duly seconded by ex the vote  thereon was as follows: Scott Merki Susan Webster Chris Chapman Greg Forney Rick Weber Rose Jackson Elizabeth Skinner  Yes or No Yesor No Yesor No Yes or No Yes Jor No (Yes or No (Yes or No  WHEREUPON, The Town of Bath, declared said resolution duly adopted, and it is therefore ADJUDGED and ORDERED that said resolution be, and the same is, hereby adopted as so stated above, and the Town Clerk Sharron Corrick is authorized to fix his signature on the attached "Request for Revision to Approved  Budget" to be sent to the State Auditor for approval.    LGSDE BR (Ver. 2020) Ora Ash, Deputy State Auditor West Virginia State Auditor's Office 200 West Main Street Clarksburg, WV 26301 Phone: 627-2415 ext. 5114 Fax: 304-340-5090 Email: Igs@wvsao.gov Person To Contact Regarding Request: Name: Sharron Corrick Phone: 304-258-1102 Fax: 304-258-3638 Email: Townolbath@wwdsinet REVENUES: (net each acct.) ACCOUNT NUMBER 304  REQUEST FORI REVISION TO APPROVED BUDGET Subject to approval oft the state auditor, the governing body requests thatt the budget ber revised priort tot the expenditure or obligation off funds for whichr no appropriation ori insufficient appropriation currently exists.  CONTROL NUMBER FiscalYear Ending: 2023 Fund: 1 RevisionNumber 3 Pages: 1of1  ($11-8-26a)  Town of Bath GOVERNMENT ENTITY 271 Wilkes St STREET ORF POE BOX Berkeley Springs CITY  Municipality Government Type  WV25411 ZIP CODE  ACCOUNT DESCRIPTION Excise Tax on Utilities 305 Business and Occupation Tax 320 Fines, Fees & Court Costs 342 Parking Meter Revenues  PREVIOUSLY  REVISED AMOUNT 61,000 61,400] 10,000 25,500  APPROVED AMOUNT (INCREASE)  (DECREASE)  60,000 46,000 15,000 28,000  1,000 15,400  5,000 2,500  #N/A N/A  NETI INCREASE/DECREASE) Revenues (ALL PAGES) EXPENDITURES: (net each account category)  8,900  Explanation for Account #: 378, Municipal Specific: Explanation for Account # 369, Contributions from Other Funds:  (WWCODE7-1-9) REVISED AMOUNT  ACCOUNT NUMBER 418 438 800  ACCOUNT DESCRIPTION  PREVIOUSLY  APPROVED AMOUNT (INCREASE)  (DECREASE)  City Auditor Elections Garbage Department #N/A #N/A #N/A #N/A #N/A #N/A #N/A  3,200 3,000 179,478  100 8,900  3,300 2,900 188,378  100  NETI NCREASE/DECREASE) Expenditures APPROVED BY THE STATE AUDITOR  8,900  BY:  AUTHORIZED SIGNATURE OFE ENTITY  APPROVAL DATE  Deputy State Auditor, Local Government Services Division Date    Budget Revision for Judges Office 141800000 Auditor Fees 143800000 Election Fees 130400000 Excise Tax 130500000 B&OTax 180023000 Contract Svc 132000000 Fines & Forefetures 134200000 Park Meter Rev  5/16/2023  Account  Description  Change  Budget  $ 100.00 $ 3,300.00 $ (100.00) $ 2,900.00 > 1,000.00 $ 61,000.00 $ 15,400.00 $61,400.00 $ (8,900.00) $ 54,000.00 $ (5,000.00) $ 10,000.00 $ (2,500.00) $25,500.00  $    6A $A    9    $    2 $  $A