TOWN OF BATH COUNCIL: MEETING  November 7, 2023  1. ORDER: @ 5:30pm by Mayor.  2. ROLL CALL: Scott Merki (X) Susan Webster (X) Elizabeth Skinner (X) Greg Schene (X) Rebecca MacLeod (X) Mary Lynn Hickey (X) Tom Hall (X) Quorum present. 3. REVIEW OF MINUTES: Minutes oft the Regular Meeting of October 17, 2023 were 5. COMMUNICATION FROMMAYOR: The Mayor announced that the annual Bath Free pickups for yard waste will be November 15, 16, 29 and 30. The Town Hall office will be closed November 10, 2023 for Veterans Day. By Common Consent Council permitted Widmyer Students to hang ornaments on the plantings on the west side ofN. Washington Street. This will be done over the  approved by Common Consent.  4. PERSONS BEFORE COUNCIL: None at this time.  Thanksgiving Day holiday.  November is Family Court Awareness Month.  The annual Deck the Meters project will be produced this year by the Town of Bath. Appreciation was expressed to the Chamber ofCommerce's past work with this and their assistance this year. TBS will contribute $1,500.00 toward expenses.  COMMITTEE AND BOARD REPORTS  1. BATHDEVELOPMENT AUTHORITY: Next meeting is December 12 at 4:30pm at the Courthouse. The organization is moving forward with Growth Media for their 2. PARKS & REC: No report at this time. The next meeting is November 15. 3. PLANNING COMMISSION (PC): The next meeting is December 7. Work is 4. RAIL/TRAIL (NBRT): The next meeting is November 29. The progress report has been submitted to the Town office (attached) by Co-Chair Pete Brown who was in The discussion turned to the Berkeley Springs State Park Project (attached) with 5. STREETSCAPE: Committee Co-Chair Pete Brown has submitted a report on Streetscape (attached) and was present with further details. In order to move forward with the Phase V Streetscape project a resolution must pass to that effect and the Mayor must have Council authorization to sign the contract with the WVDOH. Both MOTION: To pass Resolution 2024-11-01 and to authorize the Mayor to sign the WVI DOH contract agreement on Phase 5 Streetscape construction- Webster/Hickey- 6. TRAIN DEPOT: Chairman Webster is continuing preparations for the Depot Grand Opening and Veteran's Day event at the Depot. Radio and newspaper ads have been  website development.  continuing on the next Bath Comprehensive Plan.  attendance with further details.  acknowledgment of progress made by the contractors.  documents are attached.  Carried  1    placed. There will be food trucks, vendors, displays and bluegrass entertainment. 8. CLERK/RECORDER REPORT: Clerk Corrick presented an Internal Budget  7. LANDMARK COMMISSION (HLC): No report at this time.  Revision for Public Works for approval.  MOTION: To approve the Internal Budget Revision as presented- MacLeod/Hickey- 9. FINANCE: Chairwoman Webster delivered the following bills for approval: (a) Town of Bath $61,847.29- Motion to approve: Webster/Hickey- Carried (b) BSWW $13,371.31 - Motion to approve: Webster/Hickey- Carried (c)] Rail/Trail $49,435.00- Motion to approve: Webster/MacLeod- Carried Discussion was held concerning the payables policy which was approved by Council MOTION: To amend the policy to reflect purchases over $1,000.00 to require prior approval by the Finance Committee and purchases over $5,000.00 to require the bid 11.GRANT: The next meeting is November 14 at 4:30pm. Chairwoman Hickey has been advised that the WV Grant Resource Center will allow one submission for assistance per month. She will focus on Public Safety, enhancing the Town website 12. PUBLIC SAFETY: The next meeting is November 8. No further report. 13. CEMETERY: The next meeting is November 29. Councilwoman Skinner reported that MRB, LLC is moving forward with the mausoleum repair work with hopes tol be done by 14. PUBLIC WORKS: Next meeting is November 14. Chairman MacLeod reported that the red bricks ati the Depot lot are for sale. Thej pricing is 100 to 250 bricks - $1.00 per brick, 250 to 5001 bricks -. .75 per brick, 500 and more - .50 per brick and .30 cents per 15. ORDINANCE: The next meeting November 16. Chairman Schene reported that the committee will decide on fines and penalties to add to the proposed Tree Ordinance and hopes to present for a First Reading at the next Council meeting. Tree Board member Kate Lehman was present for questions or comment. He is exploring new: revenue 16. BSWW: Chairman Hall announced that four of the five water tanks have been painted. The extra pump is ready to go in the: raw water pump station. The BSSP will be cleaning the spring channel in the Park. One OIT has been hired and one is currently in school.  Carried  recently.  process (policy attached with spread sheet)- Webster/Hall -Carried 10. TREE BOARD: The next meeting is November 15 at 4pm.  and streetlights.  winter.  brick for all.  streams and ordinance creation in that regards.  17.MOTIONTO. ADJOURN: Approved by Common Consent.  Attest:  Mayor tEnak  Recorder Juazy AAe  2    Status of Streetscape, State Park and NBRT Projects for Town Council  Tuesday = November 7, 2023 STREETSCAPE  Phase V: Design & Budget:  The 90% Design Review conference call was completed on October 26th. Completion oft the full Plan to discuss final drawing question with Hunters Hardware regarding their placement ofr roof drain Final DOH Funding Agreement will have the TA Grants at $427,997.00 plus Town Cash Match at $106,999.25; Total: $534,996.25. Streetscape Account balance at end of September was $119,195. Once the formal version is received, we expect the Mayor to be able to sign, possibly at the November 7th  Construction drawings was authorized then. downspouts along their Independence St frontage.  Meeting. A Town Council Resolution will be provided at that Meeting.  Berkeley Springs State Park Grant & Project  Current work in progress and generally complete: South Bridge removed. on 10-18 as single piece  North Bridge issues resolved at 10-20 meeting and bridge removed (two pieces) on 10-25 Initial coffer dam placed in Run on 10-18; masonry repair work started on 10-26; sample repair  section was approved  New abutments for South Bridge formed and then poured on 11-2. Tentative Schedule Events: (Will fill in the estimated dates when they become available) New South Bridge fabrication to be Complete: (TBD) South Bridge Abutments Complete: (11-2-23)  South end of Run masonry and concrete repairs (In Progress) (Issues: Original concrete block centerline Run cofferdam scheme did not function on the concrete bottom of the Run as well as North end of Run masonry and concrete repairs (TBD after completion of South end work) Sample of new concrete sidewalk (color and stamping) to be poured in Park: (TBD) Sub Contractor New sidewalks poured and accepted: (TBD) Sub Contractor Thomas Scheduled to be onsite on  expected. Shifted to sandbag cofferdams for the remaining work)  New South Bridge arrival at Park site: (TBD) New South Bridge Installation: (TBD) Thomas Scheduled to be onsite on 11/7 Estimated completion of construction work: (TBD) New Contract End Date: (TBD)  11/7  NBRT  Nothing newi to report on the NBRT Design/Build Solicitation by DOH. The official Letting date is still  December 12, 2023 = with a Construction completion date of March 28, 2025.  Parcel 1B Storm Water Management System  Construction of the stormwater control facility went smoothly with the oversight assistance provided by Matt Pentoney Contracting did an excellent and efficient job with installation of the system and the hardscaping. The system is stabilized for the winter. Landscaping contracts will be leti in the next month, which will allow  Pennington of Downstream Strategies, the design firm.  Many thanks to U.S. Silica for supplying the cobbles for the dry streambed. Scott Swaim provided the mulch and also donated material for the hugelkultur mounds.  us to tap into the second traunc of grant funding.  Pete Brown 571-213-3687  1    Brief Sheet November 7, 2023  Streetscape Phase V Construction DOH Funding Agreement  Purpose:  Inform Town Finance Committee and Town Council of readiness to obtain a Council Resolution that authorizes the Mayor to sign the DOH Funding Agreement for the Construction oft the Phase V Project. Streets to bei improved in Phase Vinclude both sides of Independence Street between North Washington and Mercers Streets and the east side of Wilkes Street between Independence Street and Union Street. Improvements include ADA Compliant sidewalks, improved drainage and installation of underground conduit for future streetlights. Installation of streetlight wiring, light poles and LED array streetlights was deferred following the 30% Design and Cost Estimate reviews in June 2023. These costs are above the Phase V Construction Budget. The installation of conduit for these includes the basic layout of power sources (behind the Library and at a specific existing light on' Wilkes) and sidewalk Design and Cost reviews are complete for both the 30% Preliminary Design and Cost (June 2023) and The estimated costs of Phase V Construction, including the required 13% DOH Contract Admin and Contingency, is $534,000. This budget level will support a Construction Contract of about $472,000. Two TA Grants are used to fund the Design and then the Construction costs of Phase V. The Town was responsible for both the Design and the Construction costs. Earlier Phase Design was separately funded by DOH. For Phase V DOH decided that the Town would obtain an Engineering Services Contract and would use an awarded TA Design Grant for the Design phase and a separate TA Construction Grant for the Construction Phase. Funds not used for the design would roll-over to construction.  Content and Estimated Costs of Phase V Construction:  preparations for each of the 71 future light poles. the 90% Design and Cost (October 2023).  Funds Provided by the DOHI Funding Agreement (the Budget):  Costs & Grant Summary for Phase V Construction:  Phase V Costs with DOH Contingency: Funds remaining in FY20 and FY 21 Grants: Total Funds Available for Phase V Construction:  $534,000.00 $427,997.00 $106.999.25 $534,996.25  Required Town Cash Match:  Open Items to be Completed Prior to Signing the DOH Funding Agreement:  1) Receipt of the final DOH Letter and Funding Agreement. This package included at final DOH Draft oft the. Agreement. No changes are expected in the Final Version. The Mayor will sign the final 3) Preparation of a Town check for the Cash Match of: $106,999.25. The end of Sep CNB Streetscape Account balance was: $119,195.85. A mid-October Balance was: $129,970.85. 4) Completion of Construction level drawings, any required easements, etc = currently in-work and The Town Council should complete the Resolution that authorizes the Mayor to sign the formal DOH  when received and reviewed.  2) Town Council approval of the Draft Resolution at its Nov 7th meeting  funded  Recommendation: (from the Streetscape Committee) Funding Agreement once it's received from DOH.  Attachments:  A) The Final Draft DOH Funding Agreement with explanatory notes  B) The Proposed Town Council Resolution    $ $A $A $A  N  $A        $  $A I$