MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC  MEETING ROOM LOCATED AT 205 N. SELVIDGE STREET  REGULARBUSINESS MEETING The Chairman called the meeting to order. Pledge of allegiance to the Flag Roll call to determine quorum The following members were present: Jevin Jensen, Chairman Barry W. Robbins, Vice-Chair Robby Staten, Member (ABSENT) John Thomas, Member Greg Jones, Member (ABSENT)  Others Present: Robert Smalley, County Attorney Robert Sivick, County Administrator Department Heads Citizens Press  Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the agenda with the following changes to remove agenda item #15 Resolution - Board ofTax Assessors Appointment. The motion was approved 3-0, with Chairmen Jensen and Approval of Minutes: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to approve the May 13, 2024 Regular Business meeting minutes as presented. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement. Chairman Jensen recognized Cameron Cox as the Employee of the Month for April 2024. Mr.  Commissioners Thomas and Robbins in agreement.  Cox works at the Sheriff's Office.  Public Hearing:  Close and abandon a portion of Beulah Drive: Chairman Jensen called the public hearing to order.  Tracy Ward addressed the Board on behalf of Mr. Brigido Meza Flores whose property adjoins Bulah Drive. Mr. Ward noted that Mr. Flores utilizes this road daily to access his home and the school bus also picks up and drops off his children and other children in the neighborhood and asks that the road  not be closed.  Brittany Duveigh also spoke in opposition of the road being closed.  There were no other speakers for or against this petition; Chairman Jensen closed the public hearing. Chairman's Report: Chairman Jensen congratulated the candidates who won their election races and Commissioner Robbins noted the library is partnering with the local schools to continue with their  for also picking up their campaign signs in a timely manner.  Reportfrom Commissioners: summer reading programs.  Commissioner Thomas did not have any updates to report for this month.  Page I of7    MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC County Administrator Robert Sivick informed the Board that the County hosted a meeting and training April 2024 Financial Statements: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the April Financial Statement as presented by Chief Financial Officer Debbie Godfrey, Local Option Sales Tax (LOST) collections: April collections of $1,379,105 were 8.05% more than budgeted collections of $1,276,363. This was 10.66% more than March collections of $1,246,296. YTD collections of $5,056,252 were 6.66% greater than PY collections of $4,740,389 for the same time frame. TAVT collections: April collections of $571,019 were 7.88% more than March collections of $529,300. YTD collections of $1,975,081 were 7.03% greater than PY collections of $1,845,336 for the same time frame. YTD actual revenues of $13,239.874 were more than projected revenues of $13,127,013 by $112.861 or .86%. YTD actual expenditures of $19,304,966 were less than projected expenditures of $19,485,849 by $180,883 or down by 93%. Actual April 30 ending fund balance = $29.436,279. The motion was approved 3-0, with Chairmen Jensen and  MEETING ROOM LOCATED AT: 205 N. SELVIDGE STREET  County Administrator Report:  session for the Georgia City/County Government Communicators on May 30th.  Commissioners Thomas and Robbins in agreement.  Public Comment: None.  Whitfield County Unified Zoning Ordinance Text Amendment. Amending Chapter 15 Subdivision Regulations: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to adopt the resolution to amend the Subdivision Regulations, otherwise known as Chapter 15 of the Code of Ordinances of Whitfield County, Georgia, by eliminating the lot size exception in the GA: zoning district for family members, by allowing the family easement exemption for parcels only within the GA and SA zoning districts, and for other purposes. The motion was approved 3-0, with Chairmen Jensen Whitfield County Unified Zoning Ordinance Text Amendments: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the text amendments to the Unified Zoning Ordinance as presented: a. Amend Section 4-5-1, to require al Preliminary Site Plan when requesting C-1A: zoning, b. Amend Section 4-6-5, to reference the Georgia Cemetery Act, C. Amend Article VI to revise parking standards, d. Amend Section 12-1-3, regarding the number of term appointments allowed for the members of the Unified Board of Zoning Appeals, e. Amend. Appendix A to revise the fee for Storm Water Management Plan Review, f. Amend the Permitted Use Table to add M-1 and M-2 as allowed zoning districts for "Bank or Financial Institution, Full Service," "Church," and "Event Center,". The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas First Reading - Whitfield County Unified Zoning Ordinance Text Amendment Amending Chapter 15 Subdivision Regulations: Chairman Jensen noted the Subdivision Regulations, otherwise known as Chapter 15 of the Code of Ordinances ofWhitfield County, Georgia, be amended by redefining major and minor subdivisions, and for other purposes. No action was taken on this item. First Reading = Whitfield County Unified Zoning Ordinance Text Amendments: Chairman Jensen noted the Soil Erosion, Sedimentation and Pollution Control Ordinance, otherwise known as Chapter 5, Article IV of the Code of Ordinances of Whitfield County, Georgia, be amended by adding an exemption for certain minor subdivisions, and for other purposes. No action was taken on this item.  and Commissioners Thomas and Robbins in agreement.  and Robbins in agreement.  Page 20 of7    MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC Dalon-yamnel-whitfed Planning Commission Re-appointments: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to re-appoint Chris Shifflet and David Pennington IV to another term to expire July 2027. The motion was approved 3-0, with Chairmen Dalton Whitfield Board of Zoning Appeals - Re-appointment Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to re-appoint Talli Williams for another five year term toe expire on June 30, 2029. The motion was approved 3-0, with Chairmen Jensen and Commissioners Purchase of Property - 1595 Mt. Vernon Rd. Rocky Face: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to purchase 4.36 acres of property located at 1595 Mt. Vernon Rd, Rocky Face, GA1 for $111,180.00, for the expansion of Westside/Miracle Field Park. The property is being purchased now with the Countys fund balance and will be repaid utilizing 2024 SPLOST funding set to being collections in Oct. 2024. The motion was approved 3-0, with Chairmen Rezoning Recommendation: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to approve the recommendation of the planning commission approving the request of Rigoberto Barragan to rezone from Low-Density Single Family Residential (R-2) to General Agricultural (GA) at tract of land totaling 19.64 acres located at 213E E. Broadacre Road, NE, Dalton, Georgia. Parcel (11-312-07-000). The motion was approved 3-0, with Chairmen Jensen and Rezoning Recommendation: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to approve the recommendation of the planning commission approving the request of Marco Sanchez to rezone from Rural Residential (R-5)t to Neighborhood Commercial (C-1)a tract ofl land totaling 0.25 acres located at 100 Downing Street, Dalton, Georgia. Parcel (12-243-01- 050). The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins Rezoning Recommendation: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to approve the recommendation of the planning commission approving the request of DixiBrix, LLC to rezone from General Commercial (C-2) to Heavy Manufacturing (M-2) a tract of land totaling 46.368 acres located at 265 SW Carbondale Road, Dalton, Georgia. Parcels (13- 173-04-000 and 13-173-37-000). The motion was approved 3-0, with Chairmen Jensen and Rezoning Recommendation: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to approve the recommendation of the planning commission approving the request of115 Wooten, LLC to rezone from General Commercial (C-2) to Rural Residential (R-5) a tract of land totaling 1.16 acres located at 115' Wooten Drive, Dalton, Georgia. Parcel (12-214-06-003). The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in City of Dalton Annexation = parcel 12-179-02-052: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins for no land use classification objection to tax parcel number 12- 179-02-052. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and  MEETING ROOM LOCATED AT 205 N. SELVIDGE STREET  Jensen and Commissioners Thomas and Robbins in agreement.  Thomas and Robbins in agreement.  Jensen and Commissioners Thomas and Robbins in agreement.  Commissioners Thomas and Robbins in agreement.  ina agreement.  Commissioners Thomas and Robbins in agreement.  agreement.  Robbins in agreement.  Page 3 of7    MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC City of Tunnel Hill Annexation = parcel 11-324-27-000: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas for no land use classification objection to tax parcel number 11-324-27-000. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Hamilton Health Bond Refinancing/TEFRA Letter: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to adopt the resolution approving the plan of finance for the issuance by Dalton Whitfield County Joint Development Authority of its revenue bonds for the benefit of Hamilton Health Care System, Inc. The purpose for the issuance of the Bonds is to (a) finance or refinance, in whole ori in part, the cost of the acquisition, construction, installation and equipping of certain healthcare facilities, equipment and improvements owned or operated by HHCSor one ofi its affiliates located in Whitfield County, Georgia, consisting of land, buildings, equipment and improvements used or to be used by HHCS and HMC in connection with the healthcare operations of HHCS and HMC (the "Facilities"). No financial obligation to Whitfield County. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement. IT-Microsoft Licensing Agreement: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to renew the Microsoft Licensing Agreement with SHI (Microsoft Partner) for three years paid annually - $95,665.09, three years = $286,995.27. The motion was approved 3-0, with EMA-I Motorola Service Agreement Renewal: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the second halp payment to Motorola for $58,974.68. After negotiations with TACN and Motorola, TACN has agreed to cover a portion of the contract. TACN will start paying their part on 07/01/2024. The motion was approved 3-0, with Chairmen Jensen and Engineering Dept. - Vehicle Purchase: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the purchase of one (1) vehicle for the Engineering Dept. The Engineering Dept. is requesting the purchase of one 2024 Ford Bronco for the amount of $30,565.00. The vehicle is available on state contract at Ford of Dalton, in stock, and ready for delivery. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement. Engineering Dept. - Ratify Antioch Rd. Wingwall Repair: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to ratify the emergency repair of a wingwall on Antioch Rd for $68,500.00. During recent storms, a wingwall on a tripple box culvert on Antioch Road detached and is now leaning toward the creek. It could fall at any time. This does not pose an immediate threat to the structural integrity of the box culvert or the roadway, but further erosion will happen rapidly and that will affect the roadway. Public Works met with three contractors to get pricing on the repair. Two of those contractors submitted quotes. The low price is $68,500 from Stubblefield Excavation and Plumbing, LLC. County Administrator Sivick declared this to be an emergency purchase per the guidlines set forth int the County's Purchasing Policy. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement. State Contract Extension for Personnel at DA's Office: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to ratify the State of Georgia Prosecuting Attorney's Council of Georgia State Paid Reimbursed Personnel Contract. Both Whitfield and Murray County for share costs of $283,324.19 for four employees at the district attorney's office and benefits through June 2025.  MEETING ROOM LOCATED AT 205 N. SELVIDGE STREET  Robbins in agreement.  Chairmen Jensen and Commissioners Thomas and Robbins in agreement.  Commissioners Thomas and Robbins in agreement.  Page 4 of7    MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC The contract is an extension of the current PAC contract. The motion was approved 3-0, with Chairmen Grant Award for Drug Court: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to accept the request of Drug Court Administration to approve the CJCC state grant award that will fund the Drug Court operations. The grant amount is $432,090 with a County match of $76,251. This award runs July 1, 2024 through June 30, 2025. County match already met through payroll. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Close and Abandon a Portion of Bulah Drive: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to postpone this item. The motion was approved 3-0, with Sheriff's Department - Vehicle Equipment Purchase: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the bid from West Chatham Warning Devices Savannah GA for $179,421.30. The 17 Durango's previously approved by the Board are now delivered. Two bids were received for the equipment for these vehicles. The first bid was Interceptor Public Safety Products int the amount of $248,713.22. The second bid was from West Chatham Warning Devices in the amount of $179,421.30. This equipment includes all emergency lights, sirens, cages/parttions, and bumpers. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Sheriff's Office Vehicle Surplus: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to declare the vehicle surplus and auction on Gov.Deals.com. The following vehicles or items will be removed from the Sheriffs Office and can be sold or transferred to another agency. Vehicle Surplus: 13F04-1 FAHP2M80D6123293 155,795 miles 2013 Ford Taurus/ Good Car,16F51- 1 FAHP2MK60G119443 100,000 miles 2016 Ford Taurus, Bad Transmission. Torque Converter shutter/hesitation, 14F56-1 FAHP2M6EG164718 154,128 miles 2014 Ford Taurus, 15F67- 1F FAHP2MK7FG199995 105,901 miles 2015 Ford' Taurus Bad PTU, 16F82-1 FAHP2M4EG164720 108,387 miles 2016 Ford Taurus, Bad Transmission water pump, 16F123-1FAHP,MKOFG 199997 131,154 miles 2015 Ford Taurus Running car, may need battery and A/C work, 15F122-1 FAF1P2MK3FG133699 137,914 miles 2015 Ford Taurus running vehicle, passenger side window regulator, 14F117-1 FAHP2MK8EG 164722 160,525 miles 2014 Ford Taurus, 14F118- 1FAHP2MXXEG164723 152,297 miles 2014 Ford Taurus, 14F119-1 FAHP2MK 1E EG 164724 159,913 miles 2014 Ford Taurus, 14F120-1FAHP2MK3EG164725 158,580 miles 2014 Ford Taurus, 99F75-1 FBSS31 L4XHB54661, 225,100 Miles Ford Van Producing black and white smoke out of the exhaust, Transmission fluid low and making noise. The motion was approved 3-0, with Chairmen Jensen and Public Works - Vehicle Surplus: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to declare the vehicle surplus and auction on Gov.Deals.com. all items below have life cycled out or repairs exceed value. #306-2009 John Deere 6330 tractor with Side mower S/N- 1L06330H611768, #308 -2013 John Deere 6105 tractor with Side mower S/N- 1L06105MCDH761809, #312-2009. John Deere 6330 tractor with boom mower S/N- - 1L06330H610872, #314 - 2009 John Deere 6330 tractor with boom mower S/N -L LO6330H605764, #316-2009. John Deere 6330 tractor with boom mower S/N -L06330-605396. The motion was approved 3-0, with Chairmen Jensen and  MEETING ROOM LOCATED AT 205 N. SELVIDGE STREET Jensen and Commissioners Thomas and Robbins in agreement.  Robbins in agreement.  Chairmen Jensen and Commissioners Thomas and Robbins in agreement.  Robbins in agreement.  Commissioners Thomas and Robbins in agreement.  Commissioners Thomas and Robbins in agreement.  Page 5 of7    MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC Public Works - Ratify Purchase of a LowBoy Tractor: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to ratify the purchase of Low Boy Tractor from MHC Chattanooga utilizing 2020 SPLOST funding for $185,051. Public Works requested quotes for a low boy tractor through Source Well from MHC of Chattanooga on Oct 9th of 2023. Public Works low boy tractor was damaged in an accident at no fault to Public' Works, after getting estimates for repairs the dealer could not get the necessary parts to repair the truck due to the year of the truck of 1986. At this time Public' Works is leasing a truck for $4,168.00 per month. The quotes received were: a 2025 Kenworth T880 low boy tractor $185,051.26 from MHC Chattanooga, Source Well Reason for recommending, Automatic Transmission, in Stock 2-3 weeks from Purchase Order, a 2024 Freightliner 114SD low boy tractor $153,900.00 from Premier Truck Group -Non Source Well Mid August before truck to be built, no estimated delivery date, manual transmission, a 2024 International HX520SFA low boy tractor $180,457.93 from Lee Smith Inc.- Source Well Mid August - September before delivery, manual transmission, a 2024 Peterbilt 567 low boy tractor $188,986.00 from the Pete Store Source Well, Automatic Transmission, In Stock 2-3 weeks from Purchase Order. The motion was approved 3- Public Works - Ratify Purchase of a Hydro Excavator: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to ratify the purchase of a hydro excavator from Tracto Equipment Company utilizing 2020 SPLOST funding for $270,412.84. At this time, Public Works is renting al Hydro Excavator monthly for $9,000 to $10,000 per month due to the increase in work productivity with work orders and cross-drain replacement. The schedule of cross-drain replacement is determined by the availability of a Hydro Excavator, quotes were requested through Source Well. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in Public Works - Purchase of a Trench Roller: Motion was made by Commissioner Robbins and seconded by Commissioner Thomas to approve the purchase of a trench roller from Tractor Equipment company for $47,800.00. At this time Public Works is renting a trench roller for $2,400 a month, due to increase in work productivity. Public works requested quotes through Source Well. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement. HR Dept. Updated Non-discrimination policy: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to enter into a contract and approve the annual fee of $18,000 from HR Performance Solutions for an employee appraisal system. The HR department is requesting to contract with HR Performance Solutions for a comprehensive performance appraisal system. HR Performance Solutions utilizes industry leading software along with consultants to ensure expeditious and streamlined processes. The fee is based on organizational size and includes virtual implementation and training. The cost for Whitfield County is $18,000 annually. This is a sole source due to the nature oft the work and expertise required along with the prebuilt software content. The motion was approved  MEETING ROOM LOCATED AT 205 N. SELVIDGE STREET  0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement.  agreement.  3-0, with Chairmen Jensen and Commissioners Thomas and Robbins in agreement.  PUBLIC COMMENT:  Lindsey Carson, Gregory Ravenwood, Elizbeth Pulliam and Lisa Stone addressed the Board regarding their concerns about semi-trucks driving on Carbondale Rd. They noted that several trucks have gotten stuck on this road and with the recent rezoning of 265 SW Carbondale Road they only expect things to  get worse.  Page 6 of7    MINUTES FOR THE REGULAR BUSINESS MEETING OF THE WHITFIELD COUNTY BOARD OF COMMISSIONERS HELD MONDAY, JUNE 10, 2024, AT 6:00 P.M. AT THE COURTHOUSE BOC  MEETING ROOM LOCATED AT 205 N. SELVIDGE STREET  Executive Session - Personnel Matters: Motion was made by Commissioner Thomas and seconded by Commissioner Robbins to go into executive session for the purpose of Personnel Matters. Present for the meeting were Chairman Jevin Jensen, Commissioners Robbins and Thomas, County Attorney Robert Smalley and Human Resources Director Jackie Carlo. The motion was approved 3-0, with Motion was then made by Commissioner Thomas and Commissioner Robbins to come out of executive session. The motion was approved 3-0, with Chairmen Jensen and Commissioners Thomas and  Chairmen Jensen and Commissioners Thomas and Robbins in agreement.  Robbins in agreement. ADJOURN Unanimous  CHAIRMAN  COUNTY BOARD OF COMMISSIONERS  BarerLodna BLANCA CARDONA, COUNTY CLERK  p  DATE: 71812024  Page 7 of7