City of Thomasville Council Meeting, June 10, 2024  The Council oft the City of Thomasville meti in regular session ont the above date. Mayor Todd Mobley presided, and thei following Councilmembers were present: Mayor Pro" Tem Terry Scott and Councilmembers Scott Chastain, Royal Baker and Lucinda Brown (present by teleconference). Also present were the Interim. City Manager, Chris White; Assistant City Manager, Sheryl Sealy; City Attorney, Timothy C. Sanders; other city staff; citizens and members of the media. The meeting was heldi in Council Chambers at City Hall, located at 1441 East. Jackson Street, Thomasville, Georgia. Simultaneous access to the meeting was provided to those members oft the media and citizens unable to attend the meeting via the City ofThomasville's online lives stream feed located at www.thomasville.org  CALLTOORDER INVOCATION  Mayor Todd Mobley called the meeting to order at 6:001 PM. Mayor Pro Tem Terry Scott gave thel Invocation. PLEDGE OF ALLEGIANCE APPROVALOF MINUTES  Mayor Pro Tem Terry Scott led thel Pledge of Allegiance.  Mayor Pro Tem Scott moved to approve thel Regular Meeting Minutes ofMay 28, 2024, as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 5-0, with the following votes recorded:  AYES: Mobley, Scott, Chastain, Baker and] Brown.  PROCLAMATIONS  1. Mayor Pro Tem Scott recognized the Juneteenth Committee and volunteers for their efforts in the coordination oft thei recent. Juneteenth 2024 community celebratory event. Mayor Pro Tem Scott presented to Ms. Ucher Dent (Juneteenth Committee coordinator) with al Proclamation declaring June 19th as. Juneteenth Day in' Thomasville, Georgia in celebration with the nation and encouraged citizens to pause, reflect and embrace the shared journey of freedom. Ms. Dent commended Councilmembers for their support in this 2. Councilmember Baker recognized the City of Thomasville's Solid Waste Team members. Councilmember Baker presented al Proclamation declaring the week of. June 17h, 2024, as National Solid Waste & Recycling Workers Week in' Thomasville, Georgia, and thanked those who serve in the Solid Waste Department.  annual celebration of unity in the community.  CITIZENS TO BE HEARD  Mayor Mobley acknowledged the following citizen as listed on the Citizens to bel Heard Sign-In Form: 1. Scott] Delius, resident ofGordon Avenue, Thomasville, Georgia, voiced concerns regarding vehicles speeding through residential areas. Mr. Delius voiced additional concerns about the safety of pedestrians because of speeding vehicles. He encouraged Council to consider placing the proposed Mobile Radar Devices, being discussed at this meeting, in neighborhoods to assess and address speeding. He commended Council for the recent reduction in speed limits in the area; however, this has not stopped drivers from speeding in his  neighborhood ini the Gordon Avenue area.  ADOPT AGENDA  Councilmember Chastain made a motion to amend the agenda by adding an Executive Session for the purpose of discussing potential litigation. Councilmember Baker seconded the motion. There was no discussion. The motion passed 5-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, Baker and) Brown.  City of Thomasville  City Council Meeting Minutes, June 10, 2024  Page lof7    Mayor Pro Tem Scott motioned to adopt the agenda as amended. Councilmember Chastain seconded the motion. There wasi no discussion. The motion passed 5-0, with eh following votes recorded: AYES: Mobley, Scott, Chastain,  Baker and Brown. OLD BUSINESS NEW BUSINESS  There was no Old) Business for consideration by Councilmembers at this meeting.  Consider Resolution to approve agreement for Solid Waste Disposal Services for Colquitt County. Interim City Manager, Chris White reported Colquitt County has expressed interest in utilizing the Thomasville- Thomas County Landfill facilities for their disposal requirements. They have requested that the City ofThomasville handle both transport and disposal. Interim City Manager reviewed the Agreement for Solid Waste Disposal Services and noted the proposed Intergovernmental. Agreement between the City ofThomasville and Colquitt County is fora period of sixty months, commencing July 1, 2024, and ending June 30, 2029 (a one-year contract with 41 renewals) andi may be terminated by either party with ninety days' written notice. Interim City Manager White further reported Councilmembers are considering approval of the draft agreement, pending approval by Thomas County Board of Councilmember Chastain motioned to adopt the resolution to approve the agreement for Solid Waste Services for Colquitt County as presented. Mayor Pro Tem Scott seconded. There was no discussion. The motion passed 5-0, with  Commissioners in al like meeting.  the following votes recorded: AYES: Mobley, Scott, Chastain, Baker and Brown.  The adopted resolution follows.  CITY OFTHOMASVILLE, GEORGIA  RESOLUTION  WHEREAS, Colquitt County desires to dispose of solid waste collected within its WHEREAS, the City of Thomasville operates a landfill located at 88 Landfill Road, WHERAS, Thomasville desires to collect and dispose of Colquitt County's solid waste pursuant to the terms oft the Agreement for Solid Waste Disposal Services attached hereto and made NOW, THEREFORE, it is hereby resolved by the City Council of the City of Section 1. The recitals set forth above are incorporated herein by reference as ifs set forth Section 2. The Agreement for Solid Waste Disposal Services attached hereto and made a part hereof as Exhibit A ("Agreement"), in form and substance substantially similar to the Agreement, and the actions contemplated thereby are hereby approved, and the execution, in consultation with the City Manager and the City Attorney, of the Agreement by the Mayor, or the Mayor Pro Tempore in thel Mayor's absence, are hereby authorized and approved. Section 3. From and after the approval ofthis Resolution, thel Mayor, Mayor Pro Tempore, proper officers, agents, and employees of the City of Thomasville, are hereby authorized, empowered and directed, in consultation with the City Manager andt the City Attorney, to do all such  corporate limits;  Thomasville, GA 31799 in a proprietary and non-govermmental capacity  apart hereof as Exhibit A. Thomasville, Georgia as follows: fully in this Section 1.  City ofl Thomasville  City Council Meeting Minutes, June 10, 2024  Page 2of7    acts and things and to execute all such documents as may be necessary and proper to carry out the purposes and actions of the Agreement and comply with the provisions of said Agreement as executed and are further authorized to take any and all further actions and execute and deliver any and all other documents and certificates as may be necessary or desirable in connection with such Agreement and the execution and delivery of Agreement and any related documents. Section 4. All acts and doings of the Mayor, Mayor Pro Tempore, proper officers, agents, employees of the City of Thomasville that are in conformity with the purposes and intents oft this Resolution and in the furtherance of the Agreement and the execution, delivery, and performance ofthe Agreement and related documents shall be, and the same hereby are, in all respects approved Section 5. If any one or more oft the provisions herein contained shall be held contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be held invalid, then such provisions shall be null and void and shall be deemed separable from the remaining provisions and shalli ini no way affect they validity ofany ofthe other provisions hereoforofthe agreements approved  and confirmed.  and ratified hereunder.  Section 6. All resolutions or parts thereof in conflict with the provisions herein contained Section 7. This resolution shall be effective immediately upon its adoption.  are, to the extent of such conflict, hereby superseded and repealed.  SOR RESOLVED, this 10th day of June, 2024  Consider proposals and award of contract agreement for transportation of Colquitt County Waste. Interim City Manager, Chris White reported that in connection with the Colquitt County's interest in utilizing the City's facilities for their disposal requirements, our city lacks the necessary transportation infrastructure to manage the volume of waste involved. Consequently, the City of Thomasville considered the engagement ofa third-party hauler for this task. Interim City Manager further reported that, in conjunction with transport obligations within the Colquitt County waste disposal agreement, staff released Request for Proposals to identify qualified haulers to the Thomasville Landfill. The intent was to secure a: 5-year contract (initial 1 year with 4 renewals) that aligns with the terms oft the Colquitt County Intergovernmental. Agreement (IGA). Asar matter of principal, Request for Proposals not only take into consideration the cost element ofaj proposal but also thej proposer's ability to meet the demands oft the specific project or application, in this case a multi-year municipal waste hauling and disposal contract. As described inv workshop, this willl be an extremely demanding IGA with significantly tight tolerances due to restrictive operating hours, relatively unforgiving capacity limitations coupled with the uninterruptable flow of municipal waste. The awarded vendor must have strong contingency capabilities to overcome staffing issues, truck and equipment failures, adverse weather conditions and other logistical complications that ares goingt to occur from time tot time. Staffhas taken ALL these elements into consideration as well as experience in waste removal, financial stability, local presence in Colquitt County for operational staging andi thej proposed 5-year cost] presented by Express Disposal. Gates committed only to year 1 of the 5-year agreement with renewals to be negotiated on an annual basis. With that said, staff recommendation is to award this contract for waste hauling services to Express Disposal, LLC, ofLeesburg, Georgia, as thel best proposer toj provide this service to Colquitt County and the City ofThomasville. A summary of proposals  received follows.  Proposals Received Express Disposal Gates Trucking Xpress  AMOUNT $15.50 per ton. $15.25 per ton.  Lump sum - $496,000 based on 32,000 tons per year. Lump sum $488,000 based on 32,000 tons perj year.  City of Thomasville  City Council Meeting Minutes, June 10, 2024  Page3 3of7    Councilmember Chastain motioned to award the contract agreement for transportation of Colquitt County Waste to Express Disposal, LLC, asi recommended. Councilmember Baker seconded the motion. There was no discussion. The motion passed 5-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, Baker and Brown. Resolution to approve Solid' Waste Removal and Hauling Agreement relating to Colquitt County Solid Waste Interim City Manager, Chris White reported thet third step relating to the services of solid waste disposal for Colquitt County Agreement was for Council to consider a resolution to approve a Solid Waste Removal and Hauling Mayor Pro Tem Scott motioned to adopt a resolution to approve Solid Waste Removal and Hauling Agreement as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 5-0, with the  Disposal Services.  Agreement by and between the City ofThomasville and Express Disposal, LLC. following votes recorded: AYES: Mobley, Scott, Chastain, Baker and Brown.  The adopted resolution follows.  CITY OF THOMASVILLE, GEORGIA  RESOLUTION  WHEREAS, Colquitt County desires to dispose of solid waste collected within its WHEREAS, the City of Thomasville operates a landfill located at 88 Landfill Road, WHERAS, Thomasville desires to collect and dispose of Colquitt County's solid waste pursuant toi thet terms ofthe Agreement for Solid' Waste Disposal Services attached hereto andi made WHEREAS, Thomasville desires to contract with Express Disposal and) Recycling, LLC to collect andi remove solid waste: from Colquitt County'ssolid wastei transfer station located at 1816 Shadel Murphy Road, Moultrie, Georgia 31768t to Thomasville's landfill for disposal in connection with Thomasville's: agreement toi remove and dispose ofs solid waste from Colquitt County'stransfer: station. NOW, THEREFORE, it is hereby resolved by the City Council of the City of  corporate limits;  Thomasville, GA: 31799 in aj proprietary and non-governmental capacity  apart hereof as Exhibit. A;  Thomasville, Georgia as follows: Section 1. forth fully in this Section 1. Section 2.  The recitals set forth above are incorporated herein by reference as ifset The Solid Waste Removal and Hauling Agreement attached hereto and  made aj part hereof as Exhibit A ("Agreement"), in form and substance substantially similar to the Agreement, and the actions contemplated thereby are hereby approved and the execution, in consultation with the City Manager and the City Attorney, of the Agreement by the Mayor, or the Mayor Pro Tempore in thel Mayor's absence, are hereby authorized and approved. Tempore, proper officers, agents, and employees oft the City ofThomasville, are hereby authorized, empowered and directed, in consultation with the City Manager and the City Attorney, to do all such acts and things and to execute all such documents as may be necessary and proper to carry out the purposes and actions of the Agreement and comply with the provisions of said Agreement as executed and are further authorized to take any and all further actions and execute and deliver any and all other documents and certificates as may be necessary or desirable in connection with such Agreement and the execution and delivery of Agreement and any related documents.  Section 3.  From and after the approval oft this Resolution, the Mayor, Mayor Pro  City of Thomasville  City Council Meeting Minutes, June 10, 2024  Page 4of7    Section 4.  All acts and doings of the Mayor, Mayor Pro Tempore, proper officers,  agents, employees oft the City ofThomasville that are in conformity with the purposes and intents of this Resolution and in the furtherance of the Agreement and the execution, delivery, and performance of the Agreement and related documents. shall be, and the same hereby are, in all contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be held invalid, then such provisions shall be null and void and shall be deemed separable from the remaining provisions and shall in no way affect the validity of any of the other provisions hereof or of the  respects approved and confirmed. Section 5.  If any one or more of the provisions herein contained shall be held  agreements approved andi ratified hereunder.  Section 6. Section 7.  All resolutions or parts thereof in conflict with the provisions herein This resolution shall be effective immediately upon its adoption.  contained are, tot the extent ofs such conflict, hereby superseded and repealed.  SOI RESOLVED, this 10th day of. June, 2024  Motion to approve the proposed 2025 Budget Calendar.  Chief Financial Officer, Ashley Cason reported that as required per the City's Financial Policies, the City has developed a budget calendar detailing the 2025 Budget cycle. The proposed calendar outlines dates for when the budget is presented to thel Mayor and Council, public meetings to discuss the proposed budget, and a public hearing top provide citizen input. The budget calendar expands over the next six months and includes key events such as the Annual Council Retreat. The Retreat provides an opportunity for the Mayor and Council to give staff direction and goals for the upcoming fiscal year. The calendar alsoi includes the Proposed Budget Meeting, Public hearing, and the official date for the Council to adopt the budget. CFO Cason reviewed thej proposed: 2025 Annual Budget Calendar. Councilmember Baker moved to approve the 2025. Annual Budget Calendar as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 5-0, with the following votes recorded: AYES: Motion to approve Alcohol Beverage License for Retail Consumption of Beer and Wine for The Biscuit Customer Service Manager, Melissa Creel reported The Biscuit Company, Ian Quinton/The Biscuit Partners, has completed application for License to Engage in the Business of Selling Beer and Wine Consumption at the establishment located at 219 Oak Street, Thomasville, Georgia. The license isi issued by the City is conditioned upon the applicant obtaining a like permit from the Georgia Department of Revenue, Alcohol and Tobacco Tax Unit. Manager Creel further reported the owner had signed the City ofThomasville affidavit relating to thes sale ofalcohol Councilmember Chastain moved to approve the. Alcohol Beverage License for The Biscuit Company as presented. Mayor Pro Tem Scott. There was no discussion. The motion passed 5-0, with the following votes recorded: AYES: Motion to approve purchase of six mobile radar devices and to authorize the) Mayor or Mayor Pro' Tem as the TPD Major, Shane Harris reported speeding vehicles continue to be a significant safety issue on today's roadways. The' Thomasville: Police Department uses active traffic enforcement with officers working radar and laser devices and passive enforcement through mobile radar devices to change drivers' behavior through compliance. Currently, TPD's passive equipment inventory only contains one mobile radar/message board device, and the traffic demand exceeds our inventory capability. Therei is ar need fora additional speed warnings int thes school: zones. Currently, the school: zones  Mobley, Scott, Chastain, Baker and) Brown.  Company, 219 Oak Street, Thomasville, Georgia.  to underage persons and the owner was made aware ofthe annual mystery shopper program.  Mobley, Scott, Chastain, Baker and Brown.  signatory for all necessary and related documents.  City of1 Thomasville  City Council Meeting Minutes, June 10, 2024  Page 5of7    are enforced through thec current RedSpeed automated radars system with only overhead blinking caution lights to warn motorists ofthet transitional school zone. Therei isa a growing need: fora additional passive radar devices witht thel lowering ofs speed limits, citizen complaints, and traffic accidents. A Dynamic Speed Monitoring Display (DSMD) sign, in combination with a regulatory speed sign! provides direct andi relevant information to thei motorist using the roadway. This information component provides the driver with immediate feedback on their behavior relative to the posted speed. A recent traffic study cited by the Federal Highway Administration focusing on reducing and managing speeds in transition zones reported a significant long-term (one year or greater) positive effect on driver speed. This study found overall decreases in speed of approximately six to eight mph at the transition points (School Zones). The Thomasville Police Department would like to] purchase six (6) mobile radar devices. The devices willl be deployed in our three (3): school zones. Two (2) passive radar devices for each: zone. During the times school is not in session the radar devices can deployed in other areas oft the city. It was noted thatt thep purchase would be made utilizing RedSpeed funds, and that staffr recommended the vendor AllTraffic Solutions duet tot the warranty and rugged design of units.  Vendor Applied Concepts / Stalker Radar Custom Products Corporation All Traffic Solutions  Ouote Amount $30,207.00 $24,000.00 $29,899.64  Discussion ensued: regarding placement locations of the monitoring devices and their recording capabilities. It was noted that these would be placed inside the school: zones as an additional alert to drivers. Ity was further noted that the Mayor Pro Tem Scott moved to approve the purchase of the six DSMD sign devices from All Traffic Solutions, as presented. Councilmember Baker seconded the motion. There was no discussion. The motion passed 5-0, with the  devices could be moved to other areas in the community.  following votes recorded: AYES: Mobley, Scott, Chastain, Baker and Brown.  Bids and award for the purchase of] Martin Luther King and Chatham Drive Bridges.  City Engineer, Todd: Powell reported the city received al bridge inspection report from the Georgia Department of Transportation that highlighted deficiencies at two city owned bridges. The project includes furnishing all materials, labor, equipment and performing all work required. for the MLK & Chatham Bridge Rehabs, which includes: (1) Concrete bridge, deck, andj pile spall repairs for MLKI Drive bridge (over CSX railroad). (2) Expansion joint cleaning and replacements at both MLK Drive and Chatham Drive bridges. It was noted that the work willl be funded utilizing  2018 SPLOST funds. A summary of! bids received follows.  BIDDER E&D Construction Seacoast Southern Concrete Titan Construction Webber  BID AMOUNT $173,315.00 Nol Bid Received No Bid Received $292,800.00 No Bid Received  Councilmember Chastain moved to award thel bid fort the purchase ofMartin] Luther King and Chatham Drive Bridges improvements to E& D Construction, as presented. Councilmember Brown seconded the motion. There was no discussion. The motion passed 5-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, Baker and  Brown. REPORTS  There were: noi reports given at this meeting. EXECUTIVE! SESSION  Councilmember Chastain motioned to close the public meeting and for Council to enter into an Executive Session (pursuant to O.C.G.A. $ 50-14-21(1)). Mayor Pro Tem Scott seconded the motion. There was no discussion. The motion passed 5-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, Baker andl Brown.  City of Thomasville  City Council Meeting Minutes, June 10, 2024  Page 6of7    Following a duly convened and adjourned Executive Session, thei meeting was reopened to the public.  ADJOURNMENT  Having no additional business for consideration att this meeting, the City Council Meeting was adjourned at 7:05 PM.  CITY OP7HOMASVILLE, GEORGIA Mayor, ToddI Mobley OHLE  halisia aBauuL ATTEST: City Clerk  Iseall  a  City ofThomasville  City Council Meeting Minutes, June 10,2 2024  Page 7of7