AGENDA June 10, 2024 6:00P.M.  THE JOHNSON COUNTY BOARD OF COMMISSIONERS  REGULAR MONTHLY MEETING  JOHNSON COUNTY GOVERNMENT ANNEX  The Johnson County Board of Commissioners held their REGULAR MONTHLY MEETING on June 10, 2024 at 6:00 p.m. in the Johnson County Government Annex. Chairman James L.  McAfee, Jr. called the meeting to order at 6:00 p.m. Chairman James L. McAfee, Jr. led the Invocation.  Chairman James L. McAfee, Jr. led all in reciting the Pledge of Allegiance.  Vice-Chairman Ron Darrisaw made a motion to accept the minutes of the last Regular Monthly Meeting held May 13, 2024. Commissioner Mike Keene seconded the motion. The vote to Chairman James L. McAfee, Jr. stated the amount ofbills from the General Fund for the month ofMay amounted to $547,151.78. Total amount ofbills from all funds for the month of May was $699,151.34. Chairman McAfee then called for a motion to approve the bills for May. Commissioner Mike Keene made a motion to approve the monthly bills for May of $699,151.34 from all funds. Vice-Chairman Ron Darrisaw seconded the motion. The vote to approve the bills County Administrator Bill Lindsey gave the Financial Report. Asoftoday, the General Fund will have a balance of$1,185,571.38 after the monthly bills are paid. A COPY OF THIS FINANCIAL REPORT WILL BE FILED WITH THESE MINUTES.  approve the minutes was unanimous 5-0.  was unanimous 5-0.  OLD BUSINESS  A. Consideration and Approval of Amendment to Subdivision Ordinance = Chairman James L.McAfee, Jr. stated to the board they are still waiting on the Health Department to get back with us. County Attorney Joseph Sumner stated the District Health Inspector wanted her supervisor to be in the meeting, and Sumner stated he and County Administrator Bill Lindsey thought we should just move on without them. Lindsey stated wel have given them enough time, and we can always circle back with them lateri ift they have concerns. Lindsey stated he recommended moving forward with this ordinance. Chairman James L. McAfee, Jr. wanted to know ifthey have a copy oft the Subdivision Ordinance in the meeting packet, and Lindsey stated no. Lindsey stated he will send a copy to the ones that have email, and the ones that don't can stop by the office for a hard B. Consideration of Quotes for Repair to Courthouse Fire Alarm System/Elevator- County Administrator Bill Lindsey stated to the board this was an item that all commissioners  copy ofit. This item was tabled until the next monthly meeting.    were polled on, and the board needs to ratify their approval to make the necessary repairs oft the fire alarm system in the courthouse. Lindsey stated wanted to get the fire alarm system working again, in order for the elevator to work again. Lindsey stated this is the last major step to get staff and court back into the courthouse. Lindsey stated what was recommended and what was approved in the poll was the quote for EMC Security in the amount oftwelve thousand seventy six dollars and sixteen cents ($12,076.16), and it was tor repair the existing system. Chairman James L. McAfee, Jr. asked Lindsey has EMC Security given us a firm date when they will repair this. Lindsey stated they should be here this week, and S &1 L Integrated, the company that installed the audio and video equipment in the courtroom, will bel here Wednesday to begin reconnecting that equipment. Lindsey stated they said they may possibly finish by Thursday, but Friday at the latest. Chairman McAfee wanted to know how long it will take EMC Security to repair the fire alarm system, and Lindsey stated it would take two weeks max, possibly less. Chairman McAfee stated he has had al lot of people to ask him ift the coyrthouse will Chairman James L. McAfee, Jr. stated without the fire alarm system working he didn't think it should be open. Chairman McAfee stated we need to stay on them about it until it is fixed, due to the judges wanting to get back in there. County Administrator Bill Lindsey stated the staffisn'twanting to move back. Lindsey stated he wanted to let the board know that both offices are wanting new desks. E-911 Director Jessica Reese stated that Probate/Magistrate Judge Jennifer Morris has already got new desks and Reese stated Judge Morris will be moving those when her office moves back in the courthouse. Lindsey stated he knows the Clerk'soffice is wanting to get new ones, but they are supposed to get the desks from Probate. Chairman McAfee stated sO the Clerks Office is wanting new desks and Probate is alright with their old desks, Reese stated when Probate Court started moving out they had problems with their desks at the courthouse, and Reese stated she thought Probate Court had money in their budget to buy three new ones. Lindsey stated they were content at the time toi move what they had especially for the sake oftime, due to everyone having to get out quickly. Lindsey stated the Clerk's Office wanted to take their desks with them, and those desks had to be taken apart and put back together. Lindsey stated those desks will have to be taken apart again to be moved back to the courthouse and then put back together. Lindsey stated he had concerns about moving the desks get back to the courthouse, and Commissioner Mike Keene stated the way the materials are: made on the desks they were afraid they were, going to run into Chairman James L. McAfee, Jr. stated that we need to an estimate get this week if possible on how much it is going to cost, and then bring it to thel board by telephone soi it could be approved at the next meeting. County Administrator Bill Lindsey stated the other concern is how will the county pay fori it, due to it being an unbudgeted item. So that means unbudgeted from the General Fund, and there is no SPLOST allocation for this. Chairman McAfee stated we will have to get the quotes before we could decide on anything. Chairman McAfee called for ai motion to approve the quote from EMC Security int the amount oftwelve thousand seventy-six dollars and sixteen cents ($12,076.16). Commissioner Mike Keene made a motion to approve the quote from EMC Security in  be open on the Fourth of. July.  some issues putting it back together.    the amount oftwelve thousand seventy-six dollars and sixteen cents ($12,076.16)to repair the existing fire alarm system and elevator. Commissioner Felice Pullen seconded the motion. The vote to approve the quote with EMC Security in the amount oft twelve thousand seventy six-dollars and sixteen cents ($12,076.16) to repair the existing fire  alarm system and elevator was approved unanimously 5-0.  New Business  A. Approve Renewal of Annual Contract for Behavioral Health Services with Community Service Board of Middle Georgia- County Administrator Bill Lindsey stated to the board that this is our annual contract with CSB ofMiddle Georgia, and they provide behavioral health and alcohol services for our residents. Lindsey stated iti is an annual contract that tracks the state's fiscal year, which runs. July 1 to June 30th, and the FY2024 contract is due to expire at the end ofthe month. Lindsey stated therei is no change in the total contract price from this current year's total of five thousand eight hundred and eighty dollars ($5,880.00), and monthly payment is four hundred ninety dollars ($490.00). Chairman James L. McAfee, Jr. called for a motion to approve renewing the annual contract for Behavioral Health Services with Community Service Board ofMiddle Georgia. Commissioner Mike Keene seconded the motion. The vote to approve: renewing the annual contract for Behavioral Health Services with Community Service Board ofMiddle Georgia was  approved unanimously 5-0.  B. Approve Renewal of Senior Center Meal Service Contract with Middle Flint Council on Aging- County Administrator Bill Lindsey presented to the board a copy ofa contract with Middle Flint Council on Aging for Senior Center meal services. Lindsey stated Middle Flint Council is out of Americus, Georgia, and they provide our Senior Center both with meals for clients there at the center and their homebound clients. Lindsey stated they provide hot, frozen, and shelf staple meals. Lindsey stated they service quite a few counties in our area, and we. have contracted with them for several years. Lindsey stated there was a ten cent ($0.10) increase that was proposed, with the cost for meals next year from four dollars and fifty cents ($4.50) to four dollars and sixty cents ($4.60) for hot and frozen meals, and four dollars and thirty cents ($4.30) up from four dollars and twenty cents ($4.20) for delivered shelfs staple meals. Lindsey stated the meal service contract also tracks the state's fiscal year, sO the current contract expires at the end oft the month. Lindsey stated the new contract if approved by the board will start July 1St. Chairman James L.I McAfee, Jr. called for a motion to approve renewing the Senior Center Meal Service Contract with Middle. Flint Council on Aging. Commissioner Felice Pullen made ai motion to approve renewing the Senior Center Meal Service Contract with Middle Flint Council on Aging. Commissioner Larry Pope seconded the motion. The vote to approve renewing the Senior Center Meal Service Contract with Middle  Flint Council on Aging was approved unanimously 5-0.    C.A Approval of Annual Property/Liability Insurance Renewal with ACCG-IRMA- County Administrator Bill Lindsey presented to the board a copy oft the quote from ACCG-IRMA to renew our annual property and liability insurance. Lindsey stated this year's rate increase was 5.6 percent, and that was about ninety-five hundred dollars. Lindsey stated the total amount for the renewal this year to begin July 1sti is in the amount of one hundred seventy-one thousand five hundred thirty-five dollars ($171,535.00) that includes a safety credit, since wej participate in their safety discount program, in the amount ofr nine thousand twenty-eight dollars ($9,028.00). Lindsey stated this covers all our property, vehicles, and equipment. Commissioner Ron Darrisaw made ai motion to renew the annual property and liability insurance with ACCG- IRMA in the amount of onel hundred seventy-one thousand five hundred thirty-five dollars ($171,535.00). Commissioner Larry Pope seconded the motion. The vote to approve to renew the annual property and liability insurance with ACCG-IRMA in the amount of onel hundred seventy-one thousand five hundred thirty-five dollars ($171,535.00) was approved unanimously 5-0.  D. Johnson County DFACS Board Appointmen-Reappoint Kristie Brantley- Chairman James L. McAfee, Jr. presented to the board a copy ofal letter from the. Johnson County Board of Family and Children Services asking toi reappoint Kristie Brantley to serve on the board with at term of. July 1,2 2024 until June 30, 2029. County Administrator Bill Lindsey stated this is a five-year term. Chairman James L. McAfee, Jr. made ai motion to reappoint Kristie Brantley to serve on the board of Johnson County Division of] Family and Children Services with ai term ofJuly 1, 2024 until June 30, 2029. Commissioner Felice Pullen seconded the motion. The vote to reappoint Kristie Brantley to serve on the board of] Johnson County Division ofFamily and Children Services with ai term ofJuly 1, 2024 until June 30, 2029 was E. Consideration of Quote for Cleaning Services for County Buildings- County Administrator Bill Lindsey stated to the board that hel has been in discussions with L&D Professional Cleaning Services out of] Dublin, Georgia. Lindsey stated they have a contract with Community Health Care System, several other offices in the Dublin area, and they also do quite a few businesses between here and Macon in the Middle Georgia area. Lindsey stated they came in a couple weeks ago, and cleaned the courthouse top to bottom, bathrooms, vacuumed, dusted, and cleaned the windows, glass and blinds. Lindsey stated he asked them to look at our other facilities and give us a quote on taking over the cleaning of our buildings and facilities. Lindsey stated what they negotiated down to would be four thousand two hundred dollars ($4,200.00) a month, and that is for ai two person crew for five days aw week. Lindsey stated what they originally proposed was at three person crew which would be about five thousand six hundred dollars ($5,600.00) a month. Lindsey stated he thought that was al little much the county could handle for our budget, and we could review that next year. Lindsey stated he purpose to thel board this four thousand two hundred dollars ($4,200.00) ai month quote for the boards consideration and approval. Lindsey stated go with the rest oft the year with this, sO  approved unanimously 5-0.    that it could give us some time to see how they do, and ifwe like what they do then we could review for next year. Lindsey stated we need aj professional crew to maintain the buildings, and we got too much for one person to handle. Commissioner Mike Keene wanted to know what buildings they would be cleaning. County Administrator Bill Lindsey stated the Annex, Courthouse, Library, 4-H office, bathrooms at the Recreation Department and the 911 center. Lindsey stated we were overseeing the Health Department, and they have actually have contracted with a gentleman overi in Dublin, Georgia, and hei is coming about one night a week to do cleaning. Chairman James L. McAfee, Jr. wanted to know about the Senior Center and Lindsey stated their staff cleans their own building. Commissioner Mike Keene wanted to know would the cleaning crew clean the bathrooms up at the concession stand part or would it be the one at the bottom field too, and Lindsey stated both bathrooms. Chairman James L. McAfee, Jr. stated to the board he thought that wasn'tal bad price, and they have showed us what they do when they cleaned up the courthouse. Commissioner Mike Keene made a motion to approve for L&D Professional Cleaning Services to clean all county facilities in the amount of four thousand two hundred dollars ($4,200.00) a month. Vice-Chairman Ron Darrisaw seconded the motion. The vote to approve for L&D Professional Cleaning Services to clean all county facilities in the amount ofi four thousand two hundred  dollars ($4,200.00) ai month was approved unanimously 5-0.  F. Courthouse Update- The board elected to discuss this item in Old Business under item B. This will be covered under Old Business portion oft the minutes. G. Consideration of Quotes for Installation of Security Cameras at County Shop- County Administrator Bill Lindsey presented to the board copies of quotes from FEMAC and Southeast Fire & Burglar Alarm Company, which is Pineland Telephone. Lindsey stated what FEMAC proposed is to install three security cameras at the county shop. Lindsey stated one will be placed at the shop facing the fuel tanks, the second one placed at the shop facing the area in the back inside the gate, and the third one placed facing the shop overlook the parking area. Lindsey stated the quote from FEMAC was in the amount of four thousand seven hundred fifteen dollars ($4,715.00). Vice-Chairman Ron Darrisaw wanted tol know where they were from and ifthis was going to be a one-time installation fee. Lindsey stated FEMAC is from Statesboro, Georgia, and they provide security services for the Annex Building. Lindsey stated it was a one-time installation fee. Lindsey stated Pineland proposed four cameras as compared to three. Lindsey stated one camera will overlook Maintenance Director Frank Brantley's shop, the fuel pump, the gated area in the back oft the shop and then the front parking area between the shop and EMS. Lindsey stated that Pineland gave us two options, which include a purchase option with a one year warranty and a one-time purchase amount of four thousand fivel hundred ninety-five dollars ($4,595.00), and they also offered a lease option with al lifetime warranty for a total amount of one thousand four hundred ninety-five dollars ($1,495.00) with a sixty dollars ($60.00) per month payment. Lindsey stated with the lifetime warranty ifthere's aj problem, they will come and fixi it, which will    not be on the county. Lindsey stated he recommends to go with Southeast Fire & Burglar Alarm Company with the lease option. Lindsey stated it was cheaper and gives the county a little better coverage than what FEMAC is offering. Commissioner Mike Keene wanted to know ift these cameras were prosecutable cameras and Lindsey stated yes. Chairman James L. McAfee, Jr. made a motion to approve for security cameras at the County Shop with Southeast Fire & Burglar Alarm Company with the lease option in the amount of one thousand four hundred ninety-five dollars ($1,495.00). Commissioner Larry Pope seconded the motion. The vote to approve for security cameras at the County Shop with Southeast Fire & Burglar Alarm Company with the lease option in the amount of one thousand four hundred ninety-five dollars ($1,495.00) was approved unanimously 5-0. H. E-911 Director Jessica Reese- E-911 Director Jessica Reese presented each board member with a challenge coin, which has Johnson County 911 on one side and the day the center opened up on the other. She stated it is a small token for everything the board did for 911. Reese thanked each board member. County Administrator Bill Lindsey stated he and Reese have talked about once they get everything up and running, then we could have ai ribbon cutting or dedication. Reese stated she is still working with AT&T, and Commissioner Mike Keene wanted tol know what the progress is with the companies that haven'tbeen paying. Reese stated she hasn'thad much progress, and the actual report she saw was online and the board can go online and look too. She stated that a report on those funds should be coming soon, and the next funds the county should get is close to ten thousand ($10,000.00). Reese stated but that is not where we are supposed tol be, but she is still trying to get those funds I. Development Authority Report- Hugh Darnley- Development Authority Executive Director Hugh Darnley was not present at this monthly meeting. Therefore, no J.. EMS Report- Chairman James L. McAfee, Jr. stated to the board that EMS Director Jeff Soles could not be present tonight due to being sick. County Administrator Bill Lindsey presented to the board the EMS Report. Johnson County EMS responded to one hundred forty-eight (148) calls for the month ofMay. Lindsey stated they had a collection total of twenty-three thousand four hundred twenty-six dollars and fifty- eight cents ($23,426.58). Lindsey stated on the report there were six graduates from the most recent Basic EMT course that are employed with the county now and are K. Fire Report- Chairman James L. McAfee, Jr. stated EMA Director Shawn Wombles could not be present tonight due to having to be in Atlanta. County Administrator Bill Lindsey presented to the board a copy of the fire report for the month ofMay. Lindsey stated they had thirty-four (34) calls for the month ofl May, and almost half ofthose calls were EMS Assist. Chairman McAfee stated the EMA now has the new rescue Truck, and Commissioner Mike Keene stated it has been out once. E-911  from those companies.  discussion or action was taken.  receiving good reviews.    Director. Jessica Reese stated it has been out twice. They sent it to Highway 57 West and Tucker Grove Church Road, and there was an accident on Idylwild Road. L. County Administrator Contract Renewal- Chairman James L. McAfee, Jr. stated to the board that the County Administrator's contract is up for renewal. Chairman McAfee stated he had one commissioner on to him, and asked him could we do the contract for a year instead ofs six months. Chairman McAfee stated then he had another commissioner come to him about doing the contract for eighteen months, but Chairman McAfee stated he needed to know could the county do an the eighteen month contract. Also we have a new commissioner coming in January 2025. County Attorney Joseph Sumner stated the provision in the law applies to less than one year contracts, and the standard only applies to purchases and leases. He stated he didn't see anything to indicate that the board could not do it. Chairman McAfee stated to the board we have the options ofs six months, one year, or eighteen months. Commissioner Mike Keene stated he recommends six months due to the new commissioner coming in and giving him the opportunity to weigh in on this. Commissioner Keene stated ifwe do the six months, we could then go back to a regular yearly contract that wel had been doing. Vice-Chairman Ron Darrisaw stated to the board that he was the one that recommended the eighteen months. Vice- Chairman Darrisaw made a motion to renew the County Administrator contract for eighteen months. Commissioner Larry Pope seconded the motion. Chairman James L.I McAfee, Jr. polled each board member for their vote on renewing the County Administrator contract for eighteen months with Chairman James L. McAfee, Jr. voting yes, Vice-Chairman Ron Darrisaw voting yes, Commissioner Felice Pullen voting yes, Commissioner Larry Pope voting yes, and Commissioner Mike Keene voting no. Hence, the roll-call vote was 4-1 to approve renewing the County  Administrator contract for eighteen months.  Public Comment(s) Limit Five Minutes-  Brian Lindsey stated to the board that a while back there was a list ofs some roads that the county was going to be repairing. Lindsey presented to the board a copy of a picture of Pine Road in District 4. Lindsey stated this road has been in this condition for about four months. He stated it has one resident, and he stated that there is al lot oftraffic on that road. He stated this road actually goes into Jefferson and Emanuel Counties. He stated that there is al lot of ATV traffic that goes over to Pinetucky Road. He stated there is only enough room to get a one vehicle around the wash out. County Administrator Bill Lindsey stated that Pine Road is on the list of roads that needs to be fixed. County Administrator Bill Lindsey stated hei is working with the Georgia Environmental Facilities Authority, and they have funding for drainage projects. County Administrator Bill Lindsey stated he preferred a grant, if the county could get one. They do have a loan program, but he recommended doing the grant instead oft the loan program. Brian Lindsey asked could the county put up something further up the road to let people know of the wash out, because he was afraid ifs someone was coming in there fast that no one would see those cones. Chairman James L. McAfee, Jr. wanted to know can people come in and out on both ends of the    road and Brian Lindsey stated you can. Chairman McAfee stated he would get the Road Superintendent Mickey Wright to start putting some barriers or something in there tomorrow to make it safe. Commissioner Mike Keene asked ift the pipes washed out by themselves, or are the pipes still there. Brian Lindsey stated that the pipes have failed, and the pipes would have to be dug out and replaced. Also he stated there is al hole there that is about chest deep on him.  Commissioner Larry Pope made ai motion to adjourn this Regular Monthly Meeting. Vice- Chairman Ron Darrisaw seconded that motion. The vote to adjourn the meeting was unanimous Commissioners present for this Regular Monthly Meeting: Chairman James L. McAfee, Jr., Vice-Chairman Ron Darrisaw, Commissioner Larry Pope, Commissioner Mike Keene and  5-0. The meeting was adjourned at 6:45 p.m.  Commissioner Felice Pullen.  Commissioners absent from this Regular Monthly Meeting: None  Posent  Jerronney (Ron) Darrisaw, Vice-Chairman  Des