nD0O lunno D  Est.1870  Cilg ef Moulatne Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, May 13, 2024- - 6:301 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  Mayor Turner introduced his 5-year-old daughter, Hallie James, and his son, Weston, who was celebrating his 10th birthday, as his assistants for the meeting. He stated that his wife, Lacy, and youngest son, Thomas, were also in attendance.  PRESENT:  Mayor. Josh Turner, Council Members Annie Sutton, Jeremy McClure (Mayor Pro Tem),  and C.J. McDonald  Council Member Bowen was not in attendance.  Also, present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation -Pastor Tim Morgan, Faith Lutheran Church, and White County  City Clerk Lisa Ritchie  Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McDonald, seconded by Council Member Sutton, and  voted, unanimously, to approve the agenda.  PRESENTATION  5. Kofi Rogers Adoption Proclamation Mayor Turner read the proclamation.    Motion by Council Member McClure, seconded by Council Member McDonald, and Mayor Turner presented the proclamation to the Rogers family, Kofi, Dusty, Kim,  voted, unanimously, to adopt the proclamation.  Emma, and Owen Rogers. DEPARTMENT REPORTS  6. Economic Development and Planning - Director Tom O'Bryant  / April 2024 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  April items:  Occupational Licenses - 6 (Appalachian Hospice, Gourmet Building Permits - 6( (Scooter's Coffee, Roberts Fire Protection, Building Inspections - 79 (Old Nacoochee Village, Gateway Village, Oak Springs Cottages, Package Stores) Sign Permits - 4 (Scooter's Coffee, Justin's Package, Gourmet Plan Reviews - 2 (Summit Investment Properties, Woodlands) Current Commercial Activity - 6( (6 Courthouse Square, Scooters, Development Inquiries - 6 (Arbour Valley Communities, Morrow Communities, Honest Properties, Precision Design Consultants,  Goodies) Avita Building)  Goodies)  Package Stores, Gourmet Goodies)  Loring Design Group, T. Cirincione Homes)  Grant Applications  The Appalachian Regional Grant for the Wastewater Treatment Plant, funded with updated date related to EDA grant funding. The EDA Grant application related to Disaster Declaration FEMA-4600-DR, for resiliency relief to help fund the proposed wastewater treatment plant. Grant was awarded in the amount of $17.9  million.  O Infrastructure  Phaselof Cemetery Street waterline replacement. Survey complete. Construction easement under    preparation for Ash Feed Store. Cemetery and The new well (well 6) project is under construction New round of LMIG with no match required. The City is eligible for $68,183.33. Due June 15th DDA met and discussed assisting downtown businesses to find and retain employees through the Chamber Talent Pipeline Program and BOE Teacher Training Grant. Discussed new downtown restaurant and expansion of the economicarea  Credit Union for phasel  map in the alcohol ordinance  7. Finance = Director John Solmon  March 2024 Report  Mr. Harris addressed the Mayor and Council Members. He reported the following  March items:  - Comparison of March 2023 and March 2024  General Fund Revenue is down LOST collections are up SPLOST collections are down  General Fund Expenditures are up - all line items should be at or below 75%- - Sanitation has Public Safety is 49% of the total budget Water and Sewer Fund Revenue is up Water and Sewer Fund Expenditures are up  exceeded the 75%  8. Fire Department - Chief Ricky Pruitt  April 2024 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  April items:  Total of 111 Calls: 59 inside the city and 52 in the County White County Fire Services responded into the city 1 time  9. Police Department - Chief Jeff Shoemaker  April 2024 Report    Deputy Chief Weiland addressed the Mayor and Council Members. He reported the  following April items:  Total occurrences-2,272 Public assists - 623 Premise checks - 1,125 Field interviews - 23 Incident reports - 41 Accident reports -21 netgalieappemema-: Use of Force-C 0 Citations Issued -1 114 Warnings - 267 Warrants - 15 Juvenile- 1 Citations Drug Arrest-0 Other Arrest-6 6 DUI-0  Driver's license, Registration, & Insurance - 15 Moving violations, traffic control, etc. - 35 Equipment, seatbelt, etc. - 60  Other-4  10. Public Works Department - Public Works Director Ricky Hunt  April 2024 Report  Mr. Hunt addressed the Mayor and Council Members. He reported the following April  items:  Inside New Water Cut-In & Sewer - 4 Meter Change Out-3 Sewer Backup : -3 Dumpster Repair/Replace-1 Check For Leak-6 Final Reading Do Not Lock-1 15 Garbage Request -24 Hydrant Service - 2 Inspection - 3  Cut Off and Lock Meter - Non-Payment-14    Garbage Request Change-2 Meeting with Customer - 5 Payment Agreement-1 Street Repair-2 Meter Inspection - 30 Residential Turn On - 24 Commercial Turn On-5 After Hours Work-4 City Park Repalrt/Maintenance-3 City Property Maintenance- 1 Street R-0-W Maintenance-3 Meter Readings - Monthly-2 2,244 Meter Re-Reads - Monthly-20 Utility Locates- - 121 Pump Stations/Pumps/Maintenance-1 inmates worked 13 of 17 scheduled days Sanitation - Residential & Commercial - 57 loads, 183.09 tons of waste was sent to the transfer station Routine sewer lift station daily mpetions-9ltsatom,?  Final Read and Lock MeterDsconnect-9  days a week, 270 inspections  11. Water Resources - Water Resources Director Andrea Smith  April 2024 Report  Ms. Smith addressed the Mayor and Council Members. She reported the following  April items:  Water Treatment  Water produced by the city wells was 14.3 MG Water purchased from the County was 9.1 MG Flushed 5 hydrants for water quality Performed 195 laboratory tests  Collected and shipped required samples for the month Submitted monthly operating reports to EPD Painted and repaired the outside of wells 1, 2, and 3  to EPD's lab  Water loss was 35.3%  Water Reclamation    Discharged 10.6 MG of treated effluent into the  Tesnatee Creek  Performed 108 laboratory tests Added gravel to potholes around the pond Added rock to animal holes around the pond dike Sprayed the weeks around the fence line and the pond Rebuilt the carburetor on the dump truck Harvested two dump truck loads of duckweed from Submitted the Discharge Monitoring Report to EDP Reviewed and filed monthly grease trap manifests Reviewed Cobb-Vantress and NOKssel-monitoring Ran a surveillance test on Cobb-Vantress wastewater Triannual inspection of the Industrial Pretreatment  dike  the pond  Industrial Pretreatment  reports  Program by EPD  NEW BUSINESS  12. Resolution 2024-12 Disposition of surplus vehicles and other surplus items Mr. Harris stated that this request is for the disposal (sale, trade, auction, scrap, etc.) of 19 vehicles and scrap items. He said the department will clean the property up Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve the disposition of surplus vehicles and other surplus scrap 13. Purchase of 2023 Iconic Silver Ford Expedition, $54,820, for the Police  within the next few weeks.  items.  Department-Funding Source: SPLOSTIV  Mr. Harris stated that this purchase will be through one of the five state vendors as recommended by the State DOAS. He said Wade Ford is the closest one to Cleveland, and this vehicle is at' Wade Ford. Mr. Harris also stated that the vehicle will need  equipment in the amount of $8,000.    Motion by Council Member Sutton, seconded by Council Member McDonald, and voted, unanimously, to approve the purchase of the 2023 Iconic Silver Ford Expedition for $54,820 and the equipment outfitting for $8,000 with funding from SPLOSTIV.  14. FY2024/2025 Auditor - Wayne Tuck, Walker Pierce & Tuck  Mr. Harris stated that the agreement requires a 7% increase over the current, FY2023/2024 agreement. He also stated that Cleveland Building Authority will be a Motion by Council Member McDonald, seconded by Council Member McClure, and voted,unanimously. to award the FY2024/2025 audit to Wayne Tuck of Walker Pierce &Tucki in the amount of $27,950 or less and $5,500 for each single audit needed. 15. Supplemental Local Maintenance & Improvement Grant (LMIG) funding Mr. O'Bryant stated that Cleveland is eligible for $68,183.33 with no match requirement. Mr. O'Bryant proposed applying for the funds by the deadline of June 15, for the purpose of repairing the culverts on. Jess Hunt Road as GDOT has identified those culverts as needing to be replaced within the next two years. He said the cost Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve the application for LMIG funding for $68,183.33. 16. Award of Bid for RFP# 24-002 for design build services for City Fire Department and Other City Facilities including, but not limited to, Administrative Offices, Police Department and Public Bathrooms, in the same or various locations.  part of the audit next year.  estimate to repair the culverts is $425,000.  FUNDING SOURCE: SPLOSTV Mr. Harris stated the following:  Five qualified bids were received  The Selection Committee consisted of Kevin Harris, Tom O'Bryant, and A5-tier scoring system was completed by the committee  John Solmon  Scoring categories consisted of Cover letter, firm description, The Selection committee recommends Ron Cantrell Construction for the  financial Status, Legal  bid award.  Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve the award of the bid for RFP# 24-002 for design build services for City Fire Department and Other City Facilities including, but not limited to,    Administrative Offices, Police Department and Public Bathrooms, in the same or 17. Work Detail Agreement with Georgia Department of Corrections for July 1, 2024, through June 30, 2025, with an annual rate of $49,318 Mr. Harris stated that this is an annual agreement and the cost did not increase from Motion by Council Member Sutton, seconded by Council Member McDonald, and voted, unanimously, to approve the Work Detail Agreement with Georgia Department 18. Resolution 2024-13 to Amend 2024-01 Appointments - Building Authority Motion by Council Member McDonald, seconded by Council Member McClure,and voted, unanimously, to approve Resolution 2024-13 with the appointment of Garrett 19. Reschedule request for sanitation services and road closures of South Brooks Street from East Kytle to East Underwood Street, and Quillian Street from East Kytle to East Underwood Street, for the Business Block Party originally scheduled for Thursday, May 9, 2024, to Thursday, May 16, 2024, from 7:00  various locations from SPLOST Vto Ron Cantrell Construction.  last year.  of Corrections.  Herold to the vacant at-large BuldingAuthority seat.  a.m. until 10:00 p.m.  White County Chamber of Commerce President Beth Truelove addressed the Mayor and Council Members. She stated that their original plans for May gth were cancelled Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve rescheduling the Business Block Party to Thursday, May 16  due to the weather.  as requested.  20. Approval of Meeting/Called Meeting Minutes  May 6, 2024, Meeting Minutes  Motion by Council Member McDonald, seconded by Council Member McClure, and  voted, unanimously, to approve the May 6, 2024,Meeting Minutes.  21. Approval of Executive Session Minutes  May 6, 2024, Executive Session  Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the May 6, 2024, Executive Session Minutes.    PUBLIC COMMENTS  There were no comments from the public. CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris discussed the following items:  Social media sites Potential new Charter  Budget Hearings are scheduled for. June 3rd and June 10th at 6:00 p.m.  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS  Ms. Ritchie gave the announcement. 22. Upcoming Calendar items  Cleveland City Offices will be closed on Monday, May 27, 2024, in The next Cleveland City Council Meeting is scheduled for Monday, June 3,  observance of the Memorial Day Holiday  2024, at 6:30 p.m.  Mr. Harris stated that there were no items for Executive Session.  EXECUTIVE SESSION  23-Piseussion-regardingealistate  ADJOURN  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the City Council Meeting of May 13, 2024, at 7:26 p.m.  Approved this 3A day of Qun  2024  Jeshlar  Josh Turner  Mayor  Council Member Ward3 Mayor Pro Tem  AAE    Haulbwver Nan Bowen Cika  Ou CJ.McBonald CATIEST: Lisa A. Ritchie  Council Member Ward1  Council Member Ward 4   ARth  Annic Sutton  Council Member Ward2  City Clerk