The Commission  oftie Unified Govermment ofOuset-Cliatuioocie County, Georgia 215 McNaughton St Cusseta, Georgia 31805 (706) 989-3602 Fax (706) 989-2005 1sa@ugoccc.com  Charles Coffey, Chairman Timothy Biddle, Vice Chairman Gerald Douglas Damon Hoyte Jason Frost  Kenneth Riner, County Manager Lisa Bickel, County Clerk Bin] Minter, County Attorney  MINUTES OF THE REGULAR MONTHIYMEETING  October 3, 2023 215,MeNaughton: St. PRESENT:  Commissioner Coffey Vice-Chairman Biddle Commissioner Douglas Commissioner Hoyte Commissioner Frost  Kenneth Riner, County Manager Lisa Bickel, County Clerk Binl Minter, County. Attorney  Chairman Coffey called the Monthly Work Session oft the Commission ofthe Unified Government of Clisete-Chattahoochee County, Georgia to order at 6:00 p.m., with all other Commissioners present, and live  streaming on our Facebook page.  Commissioner Coffey and all Commissioners present. With 5 oft the publici in attendance.  APPROVALOF1 THE: MINUTES OF THE SEPTEMBER 6TH, 2023 FUBLICHEARINGIIK Commissioner Frostmade the motion to approve the minutes as written. Seconded by Commissioner  SEPTEMBER 6TH, 2023 REGULAR MEETING  Douglas. The vote was unanimous.  APPROVAL OFTHE SEPTEMBER 6TH, 2023 EXECUTTVE: SESSION: MINUTES  Commissioner Hoyte made the motion to approve the minutes as written. Seconded' by Commissioner  Frost. The vote was unanimous.  APPROVAL OFTHE SEPTEMBER 25TH, 2023 WORKSESSION MINUTES  Commissioner Douglas made the motion to approve the minutes as written. Seconded by Commissioner  Frost. The vote was unanimous.  APPROVAL OFTHE EXECITIVESESSION. MINUTES OF SEPTEMBER 25, 2023  Commissioner Frost made the: motion to approve the minutes as written. Seconded by Commissioner  Douglas: The vote was unanimous.  OPEN FORUM  None 10-3.23 Work Session  1    OLDBUSINESS  Attorney. Minter updated the Commission about CME trailer park was: scheduled to close its sale in September, itl has been delayed until October. Ms. Hedgecoke, Ms. Beck, and himselfare getting together on the code violations they are still working through and a zoning letter they asked for in the past, andi they never received. The. Attorney will work with Ms. Lou Beck on the letter. Chaiman Coffey asked what wouldl be in the letter and the attorneyi informed him thati it would bei the status oft the property, it might also include any pending violations. He also: noted an old deed that came to his attention by Ms. Gwanda Place that never, got County Manager) Hwy 520 is open, but it willl be getting paved, sO there will be more: road construction  filed about the cemetery. Sol he will looki into that as well, sO we can geti iti filed.  delays coming up down the road.  NEW BUSINESS  Attorney! Minter has received al letter from someone who represents the Patterson family, it is concerning the easement on Box Springs Rd.. Attorney wrotel backi to seek clarification on the easement. He suggested putting on the Work Session agenda asi far as what can we do to maintain the easement. Itis now maintained by the county upi toi the end oft thej paved road.. An easement doesn'tmean the county would be giving away the right of the easement, itj just means the owner would have the right to usei it. Landowner also on Firetower Rd. allegedly saying the county could: fix something on the road that would fix the issues coming into their yard. Need tos setup a meeting with the owner and get the County Managers input. Attorney recommends one office or one] person as designated: records request custodian. It would make sense to bei the County Clerk. It would be County Manager the water dept had al leak on. Manta road and they had to cut the: road, coming the next day to patch the road. Found aj place for the toweri informed Commissioner Frost to get with him and seei ifitwill  more efficient to come: from one office.  work.  CAPITALBUDGET: Motion to approve Capital Budget made by Commissioner Frost,  Seconded by Gerald Douglas. The vote was unanimous.  2021. AUDIT: Commissioner Coffey informed the Commission that Will Geer would not be at the meeting but we were: informed he would either be at our next meeting or over thej phone to give our audit briefing. He received aj phone call prior to the meeting stating that Will Geer would not be ablei to do our 2022 & 2023 Audit. With that being said we: need to move forward with our 2022 & 2023 Audits. Ms. Dunn will get Motion made toi table until nexti meeting Commissioner Frost, Seconded by Commissioner Hoyte. The vote was  everything needed for another auditor.  unanimous.  EXECUTIVESESSION:  AMotion was made to gointo executive session at 6:20 p.m. Commissioner Hoyte made the Motion, seconded by Commissioner Frost. The vote to enter executive session was unanimous.  Regular mectingreconvened: votes were cast within the session.  Thei regular meeting reconvened at 7:30 p.m. Chairman Coffey made the: statement that the subjects discussed during the closed meetings were within the legal exceptions to the open meetings law and that no Commissioner Coffey stated that we needed to amend the agenda, wel have an emergency concern sO that we will bei in compliance with the: state, ini reference with 911. A1 resolution was passed in March 2022, we did  10.3.23 Work Session  2    not have the authority to adopt the: resolution. So we need to amend the agenda to declare the resolution ultra 911 Resolution from March 2022 made Ultra vires: Motion made to amend and approve madel by  vires.  Commissioner Frost, seconded by Commissioner Hoyte. The vote was unanimous. Commissioner Coffey read both old and newi resolutions verbatim.  New 911 Resolution: Motion made to approve by Commissioner Hoyte, seconded by Commissioner Biddle.  The vote was unanimous.  ADJOURNMENT  There being noi further business to be conducted by and with the Commission oft the Unified Government of Cuseta-Chatahoochee County, Georgia, Chairman Coffey declared the Monthly Work Session of the Board of  Commissioners: adjourned at 8:02 pm on' Tuesday, October 3, 2023.  CHARLES TIMOTHY:  CALL  COFFEY,SHAIRMAN  -  LR  BIDDLE, VICE CHAIRMAN  Acek Bryk GERALDI DOUGLAS, COMMISSIONER   DAMONI HOYTE, FTa  1 - COMMISSIONER  November7,2023 DATE. APPROVED  Ihereby certify that the: foregoing documentation, thel Minutes oft the October 3, 2023, Regular Meeting, was approved via majority vote by the Board of Commissioners in its Nov. 7,2023 regular meeting.  ATTESTED BY:  KR KENNETH RINERÇOUNTY MANAGER UNIFIED GOVERNMENT OF CUSSETA-CHATTAHOOCHEE COUNTY  Seal:  10.3.23 Work Session  3