Policy 1  Introduction, Adoption and Rejection of a Policy  In order to assist in orderly and consistent management of Hanover Township, the Board of Supervisors will from time to time develop policies. These policies are not ordinances or resolutions, but are intended to be guidelines on matters of daily governing. A policy may be introduced by any member of the Board of Supervisors and, after two readings with at least one week interval between readings, be added to the policy list by a majority vote (three). Discussion, deletion, additions, and/or any other changes to a proposed policy should be made before the first formal reading. In addition to a policy being recorded in the minutes, a separate listing of all policies will be made available in the Township Office. In proposing policies, a suggested time table is shown below.  Proposed policy circulated Discussion and Adoption Adopted October 13, 2020  Week 1 Week2  Policy2 UseofMunicipal Building  The Municipal Building shall be used only for meetings of the Board of Supervisors, Township Commissions, Committees and Boards and for functions sponsored by them. Dates and times of unscheduled meetings are to be arranged with the Secretary/Ireasurer toa avoid conflicts. Permission to use the building can only be granted by the Chairman of  the Board and/or Township Manager. Adopted October 13, 2020  Policy3 Copier Useand Cost  The prime purpose oft the copier in the Hanover Township Office is for official Township Business. The clerical staff may make copies ofTownship material for residents and/or  theirrepresentatives: at a cost of25 cents per page.  Adopted October 13, 2020  Policy 4 Agendas  Iti is the policy of the Board of Supervisors that any deyeloper/andowner wishing to be placed on the Board of Supervisors Agendas with any items must give notice to the Township Secretary five (5) working days before the scheduled meeting date. Agenda will be furnished to the Board and will be placed on the website by noon on Friday prior  to the meeting. Adopted October 13, 2020    Policy 5 Developers Approvals  Itis is the policy of the Board of Supervisors that all approvals of plans are conditioned upon payment of any and all outstanding bills in the Plans & Appeals Account of the  developer.  Adopted October 13, 2020  Policy6 Organization Chart  The Township Manager shall prepare an organization chart and submit the same to the Board of Supervisors one month before the Reorganization Meeting. In addition, an organization chart must be submitted to the Board within one: month after appointment to  the position ofI Manager. Adopted October 13, 2020  Policy 7 Expenditure Funds  The Township Manager & Treasure will have the authority to expend Township Funds without Board approval up to limits set by the 2nd Class Township Code. Purchases in excess ofl limits set by the 2nd Class Township Code require the approval of the Chairman oft the Board of Supervisors, followed by authorization oft the entire. Board.  Adopted October 13,2020  Policy 8 Release of] Escrow Funds  Iti is the policy oft the Board of Supervisors that it will not consider a developer's request for the release ofi funds held in Escrow until the developer's Plans & Appeals Account is fully paid up to date and the Township Engineer has given his written recommendation The Township Secretary will notify any developer requesting such release of this policy and also inform the developer that the request will not be placed on the Board of Requests for release of] Escrow Funds are due by noon the 2nd proceeding Wednesday of  after he has made aj physical inspection.  Supervisors Agenda until the above requirement is satisfied. ar regularly scheduled Board of Supervisors meeting.  Adopted October 13, 2020  Policy 9  Security for Improvement or Maintenance  Iti is the policy of the Board of Supervisors that if Security for Improvements or Maintenance is received from the developers in the form of cash or check, such Security    shall be deposited into a specially marked interest-bearing account. These funds shall be accessible for withdrawal at such time as the Board of Supervisors have made and  approved a motion to release these funds. Adopted October 13, 2020  Policy 10 Earth Moving Permit  Itis the policy ofthe Board of Supervisors that an Earth Moving Permit be established in accordance with $159-29 E. (6) of the Hanover Township Subdivision and Land This permit will only allow general earth moving activities and will not allow excavation for any utilities, footers or structures. The permit is required for anyone who moves earth on any sitel being proposed for Subdivision or Land Development or Site Plan approval in Hanover Township, where such site has conditional plan approval, but when such site does not yet have a recorded Subdivision/Land Development Plan (Site Plan as required  Development Ordinance (01-03).  under the Zoning Ordinance) and/or a valid Building permit. This permit shall bei issued by the Zoning Officer. The fee for the permit shall bei identified on the Fee Schedule.  The Earth Moving Permit will not be issued until such times as the Subdivision/Land Development (Site Plan) Construction Plan sets have been signed and distributed by the All earth moving activities and time limits followed during these activities shall be undertaken in accordance with the approved Soil Erosion and Sedimentation Control and Prior to the issuance of the Earth Moving Permit for any site of 5.0 acres or greater, security and a binding agreement with the Township, suitable to the Township Solicitor, shall be required. For those sites less than 5.0 acres in size, no security or agreement will The Earth Moving Permit is valid only for a period of sixty (60) days. If at the termination of the sixty days the proper building permits have not been received, then another Earth Moving Permit must be applied for and received by the Applicant, or the site will be stabilized and closed to any further earth moving until such permits are Earth moving activities associated with a valid Building Permit will not need a separate  Township Engineer's Office.  Narrative.  be required.  issued.  Earth Moving Permit. Adopted October 13, 2020    Policy 11  Subdivision/Site Plan Improvements and Maintenance  The: following is thej policy oft the Township of Hanover with respect to thei improvements and maintenance period for all municipal and other required improvements to be installed within a Subdivision or Site Plan finally approved by the Board of Supervisors: 1. The primary concern of the Township is the preservation and protection of the security which has been posted for the installation of municipal or other improvements and maintenance. In order to insure that maintenance security is posted in a sufficient and timely manner, no improvement security will be finally released until maintenance security has been posted and approved by the 2. The Township Engineer will be responsible for monitoring all Subdivision and Site Plans finally approved by the Board of Supervisors to insure compliance with maintenance period. Periodic written reports shall be made to the Township 3. The Township Engineer will monitor all Subdivision and Site Plans finally approved by the Board of Supervisors to insure that the established improvements and/or maintenance security will not lapse prior to completion of all improvements or completion of the maintenance period. Periodic written reports shall be made to the Township Manager at least on ai monthly basis. 4. The Township Manager shall have the authority to take whatever action is necessary in order to preserve and protect the Township's security for improvements and/or maintenance in any Subdivision or Site Plan finally  Township Solicitor.  the time periods for completion of improvements and Manager at least on aj monthly basis.  commencement oft the  approved by the Board of Supervisors.  Adopted October 13, 2020  Policy 12 Bid Bonds  Its shall be the policy of the Board of Supervisors that whenever bids are awarded that the bid bond of the successful and the next lowest qualified unsuccessful bidder be held until the successful bidder has posted the necessary security for thej performance of work to the  satisfaction oft the Township Manager and Township Solicitor.  Adopted October 13, 2020  Policy 13 Subdivision Approval  Itshall be the policy of the Board of Supervisors that anyone who makes application fora Subdivision or Land Development with the Township has one year from the date of application to obtain preliminary plan approval and one year from preliminary plan  approval to obtain final plan approval.    If these time limits are not met, the plan will be rejected without a request for an  Extension being received by the' Township Secretary.  Adopted October 13, 2020  Policy1 14 Record Plan Conditions  Itis the policy oft the Board of Supervisors that a Record Plan shall not appear before the Board for a vote on approval that has any plan deficiencies. Additionally, any conditional approvals granted by the Board shall have no more conditions attached than  those conditions mentioned below: 1. Improvement Agreement & Security 2. Maintenance Agreement. & Security fees and/or storm sewer interceptor fees  3. Payment of fees, i.e. plans and appeals account fees, recreation fees, traffic impact 4. Receipt of any required Pennsylvania Department of Transportation Highway 5. Receipt of planning module approval from the Pennsylvania Department of 6. Receipt of Pennsylvania Department of Environmental Resources Storm Water 7. Allocation of public sewer and public water service from the utility supplier This policy does not prevent the Board from voting on the rejection of a Plan for any  Encroachment Permit Environmental Resources  Discharge Permit and/or Stream Encroachment  reason whatsoever. Adopted October 13, 2020  Policy1 15  Record or Preliminary/Record Plan Approval  It is the policy of the Board of Supervisors that any Plans being placed on the agenda of the Board for a vote of Record or Prelminary/Record Plan approval shall be complete in all aspects and must be received by the Township Secretary no later than the 2nd preceding Wednesday prior to the next regularly scheduled semi-monthly meeting oft the  Board of Supervisors. Adopted October 13, 2020  Policy 16 Courtesy of the Floor  Itwill bet the policy oft the Hanover' Township Board of Supervisors that the procedure for  Courtesy oft the Floor will be as follows:    1. Courtesy of the Floor will be limited to 15 minutes at the beginning of all meetings. After 15 minutes anyone else who wishes to speak must wait until the 2. Anyone wishing to speak on an Agenda item may do SO prior to the Board's 3. Anyone who wishes to speak on a topic that is not already on the agenda must sign in with the Secretary. Speakers will be called in the order in which they  next Courtesy of the Floor at the end ofthe meeting.  deliberation.  signed.  Adopted October 13, 2020  Policy 17 Plan Submissions Deadline  Its shall be the policy of the Board of Supervisors, Hanover Township, Northampton County, that all plans to be reviewed by the Township Engineer's office and prior to being placed on the Planning Commission's agenda must be properly and completely submitted, including all submission fees, to the Township offices no later than Twelve  (12). Noon three weeks prior to the first Monday of the month.  Adopted October 13, 2020  Policy 18 Plan Submissions Waiver  Ina accordance with the Pennsylvania Municipalities Planning Code, it shall be the policy of the Township that when plan submissions are made, the Developer shall be requested  to sign a waiver fort the 90 day review period with an open end date.  Adopted October 13, 2020  Policy 19 Bonding Company Rating  Itshall be the official policy of Hanover Township, Northampton County, Pennsylvania, that in all cases where a performance and/or payment bond is required by a bidder pursuant to the provisions of the Pennsylvania Second Class Township Code or the Public Works Contractors Bond Law of 1967, as amended, the performance and/or payment bond to be provided by the successful low responsible bidder, selected by Hanover Township, shall be from a bonding company that has received at least a rating of A- or higher from the most recent edition of the Best's Key Rating Guide (Property  Casualty).  Adopted October 13, 2020    Policy 20 Landscaping Acceptance  Itis the policy of the Board of Supervisors to accept landscaping separately from other improvements if an agreement ends during the months ofNovember, December, January,  February or March. Adopted October 13, 2020  Policy21  Agenda Withdrawal from Planning Commission Meetings  Its shall be the policy of the Board of Supervisors that Developers (individuals, partnerships, corporations, etc.) and/or their representatives (engineers, architects, legal counsel, etc.) are required to notify the Township by Noon (12:00 P.M.) the Friday preceding the Planning Commission meeting they are scheduled to attend, that they are Notification of their intention not to appear at the Planning Commission meeting after 12:00 P.M. the Friday preceding the Planning Commission meeting will result in items The Planning Commission will inform them of their comments either directly with a  withdrawing from the agenda.  staying on the agenda and the review process being conducted. letter, or a letter from the Township Engineer or their staff.  Adopted October 13, 2020  Policy 22  Resume to Board of Supervisors  Its shall be the policy of Hanover Township, that any person wishing to apply for a volunteer position for a Township committee, commission or board shall submit a written resume to the Board of Supervisors. Any person selected to serve on a committee, commission or board shall appear before the Board of Supervisors at the next meeting to  be introduced and appointed to said position. Adopted October 13, 2020  Policy 23 Personal Reimbursement  Its shall be the policy of Hanover Township that all personal reimbursements must be in the hands of the ecretary/lreasurer no later than 30 days after the expense date for proper payment. Anything after 30 days ofthe expense date will: need Board approval for  payment.  Adopted October 13, 2020    Policy 24 Emergency Call Response  It shall be the policy of the Board of Supervisors, Hanover Township Northampton County, that when requested by the Fire Chief, Assistant Fire Chief and/or Officer-in-Charge (OIC), a Township employee who is a member of the Hanover Township Volunteer Fire Company #1, may respond to a working fire or other incident in support of the Hanover Township Volunteer Fire Company #1 emergency efforts, if their leaving is approved by either the Director of Public Works, Crew Leader or Township Manager and is deemed necessary for Public Health, Safety or Welfare. Township employees shall be compensated at their normal rate ofpay. Responding to an incident, when requested, is strictly voluntary When deemed necessary, and again with the approval of either the Director of Public Works or the Township Manager, non-members of the Hanover Township Volunteer Fire Company #1, who are Township employees may be sent to a working fire or other incidents to assist with the operations of the Fire Company. The Township will not be responsible for training and/or certifications required. Training would have to be arranged between the Township employee and the Fire  on the part ofTownship employee.  Company and occur on the Township employee's own time.  Adopted October 13, 2020  Policy2 25  Encroachment into Easements  1. Building permit applications should identify all easements affecting their property on a Plan that depicts the location oftheir proposed improvement, and should set 2. The Zoning Officer should not grant any permits for buildings, fences, or other A. Noj portion ofthe fence material (except the posts) shall be closer to the ground B. Access driveways or pathways crossing easements that run parallel and adjacent C. Fences within easements which fall into the category described as stated below. In this situation, issuance of the permit should: not be granted until the property owner enters into thej proper Release. and Hold Harmless Agreement with the form ofthe. Agreement to be satisfactory to the Township Solicitor and the Board of Drainage and/or utility easements that may not be used for any common benefit: These easements provide no obvious benefit of providing a "common" benefit to upland property owners forallowing stormwater flow across lower elevation properties and provide no obvious "common" benefit: for extension of common utilities. The example of this type ofe easement is often found on a Subdivision Plan where drainage and utility easements are shown along the: side property line where adjoining properties may drain their stormwater flowt to aj property line swale draining toward the street or draining toward the rear yard, but where no other property owner's stormwater drains through that same easement. Int this case, the Township has little interest in the protection oft the easement rights since there is no "common" benefit identified. Ini these situations, the  all property corner markers.  structures within easement areas except as noted below:  than eight inches (8"). to public roads.  Supervisors.    Township, in my opinion, could allow encroachment of shrubbery, trees, and/or fences. It was recommended that the Township not allow the encroachment of structures such as patios, sidewalks, sheds, swimming pools, or portions of the principal structure to Property owners who seek a "Permit" for the installation ofai fence, should be requested to sign a Release or Acknowledgement Agreement indicating they recognize their fence is being built in an easement and that the' Township and/or possibly other legitimate public utility agencies may be able to utilize that easement for legitimate interest ofthe Municipality or public utility and that thej property owner recognizes that they must remove the fence ati their expense, ift thel Municipality or utility company requires the Also, the property owner should acknowledge that, ift the Township or utility company removes or damages the fence during any utilization of that easement, the Township and/or utility company will: not pay damages for thel loss oft the fence and will not be D. Permits for utility structures that are: necessary for the appropriate utilization of  encroach into these easements.  access or use oft the easement.  responsible for the restoration oft the fence.  the easement by the appropriate Municipal or utility agency.  Adopted October 13, 2020  Policy 26 Employee Travel Expenses  Itshall be the policy of the Board of Supervisors of Hanover Township to reimburse employees, including Supervisors, for expenses incurred attending training seminars or  conferences.  Costo ofLodging: Meals:  Reasonable rate based on govemment/market (least costly Reasonable based on location of training, seminar,  available) rate  conference or meeting  Employees will not be reimbursed for expenses incurred by spouses, life partners or Expenses for alcoholic beverages and other non-necessities will not be reimbursed. Itis recommended that receipts be submitted for all reimbursable employee expenses as outlined in this policy. Iti is required that employees provide detailed receipts for: all purchases made on a' Township Credit Card, regardless oft the amount; other employee business travel and entertainment expenditures of $30 or all other expenses (e.g., materials, supplies, fees, etc.), regardless oft the amount. Overall responsibility and exceptions to this policy rests with the Township Manager or  dependents.  all lodging expenditures, regardless of the amount;  more; and  Chairman- - Board of Supervisors.    Adopted October 13, 2020  Policy 27 Capitalization  In accordance with Generally Accepted Accounting Principles (GAAP), Hanover Township has established a capitalization threshold equal to or greater than $10,000 with a useful life of 5 or more years to be depreciated on a straight line basis using the one-  half(1/2) year convention. Adopted October 13, 2020  Policy 28 Returned Checks  Iti is the policy of the Board of Supervisors of Hanover Township to charge a fee of $35.00 (thirty-five dollars) plus bank charges, administrative fees and any other fees and charges incurred by the municipality for any check that is returned to the Township due toi insufficient funds, an account being closed, or any other reason. The Township has the right to refuse payment by check from anyone who has previously had a check that was  returned tot the Township. Adopted October 13, 2020  Policy 29  Emergency Notification Policy  Itshall be aj policy oft the Board of Supervisors that the Hanover Township Volunteer Fire Company No. 1 and/or Colonial Regional Police Department notify the Township Manager and Township Emergency Management Staff on any major incidents within the Township as soon as operationally possible. Incidents include, but are not limited to:  1. Structure Fire - Residential & Commercial 2. Motor Vehicle. Accident - Potential Fatality  3. Armed Robbery 4. Hostage Situation 5. Barricaded Individual 6. Bomb Threats 7. Missing Person 8. Potential for Mass Casualty 9. Active Shooter 10. Weather Warnings: Hurricanes, Snow & Significant Rain 11. PEERS Reportable Incident 12. Any other high profile, high risk situations Supervisors depending on the nature ofthe incident.  Itwill then be the Township Manager's responsibility to notify members oft the Board of  Adopted October 13, 2020    Policy 30  Conditional Approval Requirement  Its shall be a policy of the Board of Supervisors (the "Board") that the Board will not entertain a plan for Conditional Approval prior to the Board receiving an approval letter  from the Northampton County Conservation District.  Adopted October 13, 2020  Policy3 31 Home Improvement Permits  Act 132 of 2008 was adopted by the Pennsylvania Legislature in October of 2008 and signed by the Governor. The law establishes a mandatory registration for contractors who offer or perform home improvements in Pennsylvania. The statue also establishes minimum insurance requirement for contractor; requires contractors to provide their registration number in their ads and contracts; establishes required contract terms for home improvement contracts; prohibits unfair business practices; and creates a criminal Effective July 1,2 2009 Hanover Township will not issue aj permit for home improvements unless the home improvement contractor replies with the requirements of Act 132 of  penalty for home improvement fraud.  2008.  Adopted October 13, 2020  Policy3 32 Credit/Debit Card Payments  Its shall be a policy of the Board of Supervisors (the "Board") that the Township will accept Credit/Debit Card payments for all fees or payments with the exception of Real  Estate Taxes.  AConvenience! Fee will be charged when using a Credit/Debit Card.  R Master Card-Credit/Debit & Visa Card- - Credit/Debit  2.45% of payment with a minimum 2.45% of payment with a minimum  of$1.50 of$1.50  Adopted October 13, 2020  Policy 33 Snow Operations Policy  There are: no annual public works activities that have more uncontrollable factors and that have more impact on our community than winter snow and ice control operations. Most of those uncontrollable factors relate to weather, the amount of snowfall, the rate of snowfall, the duration of the storm, conditions (wind or mixed with rain) and the type of    snow (wet or dry). These factors impact the planning of resources and associated costs, Hanover Township budgets sufficient funds for winter road maintenance operations. The Public Works Department services 60.76 miles of township roads. We also provide winter services on Pennsylvania Department ofTransportation Commonwealth) Roads, specifically Hanoverville Road, between. Jacksonville Road and S.R. 0512. We have developed a snow plan which coordinates as many as fifteen (15) drivers in specific areas oft the Township. The Board of Supervisors also provides for the hiring of additional plows and/or plow operators in the event ofa' "major" snow and/or ice event.  including manpower, equipment and materials.  Our priority policy for addressing road clearing is:  Main and collector roads Developments  Emergency facilities; CRPD headquarters &1 HTVFC Cul-de-sac bulb clearing &i intersection cleaning Township owned property and sidewalks  Operations may deviate from the above priority list in the case of unforeseen emergency requirements such as ambulance, fire or medical emergencies. It is the policy ofHanover Township to clear all roads from "curb to curb" or "edge of street" in anticipation of future storms and provide safe traveling for the motoring public as well as safe access for Heavier populated areas of the township present a problem for snow removal due to vehicle parking. Always remove your vehicle from the roadway park in your driveway ore elsewhere even when a Snow Emergency and Parking Ban are not declared. The Board of Supervisors has adopted the "right-of-way" policies of PennDOT and neighboring municipalities. The policy references the placement oftrees, flower gardens, fences, mailboxes, posts, etc., along the roadway. The Township will not reimburse for any damages to items placed in its right-of-way" caused by snow removal. Itis not the intent of any employee of Hanover Township, or sub-contractor, to willfully cause damage to property. Our equipment does discharge snow in driveways during the course of snow plowing. This is not done with willful intent, but is a result of normal plowing operation and the moving of snow. We will not pick up the plow blade or align the angle Hanover Township may find it necessary to declare a "Snow Emergency" when the anticipated effects of the weather dictate. When Hanover Township declares a "Snow Emergency" iti is broadcast on WAEB - 790 AM, WFMZ- - Channel 69, via the Hanover Township Email Alert System and other broadcast and social media outlets. If the Township declares a "Snow Emergency" parking on all Township streets is prohibited and vehicles may be tagged ($75 fine) or towed at the owner's expense. ($172-29 of the Codified Ordinance reads: Whenever a snow emergency has been declared it shall be unlawful for any vehicle to be abandoned or parked, on any public  emergency vehicles and personnel.  differently ifrequested.  highway.)    Hanover Township is not responsible should these outlets not broadcast a message in a timely manner after notification. Please plan your activities accordingly with predicted ora actual snowfall ori icing events. Your assistance andj patience will aid us in providing a  reasonable level ofservice during the winter months.  Departure from Policy  The Township recognizes that conditions may be SO unusual or unexpected that a departure from this general policy should be authorized. Therefore, when conditions warrant, the Township Manager, or inl his absence, the Public Works Director, may order a departure from this policy when, in the opinion of the Township Manager and Public  Works Director conditions require such action.  No Duty or Right Created  The purpose of this policy is to establish information for our residents, the business community and visitors to the Township of Hanover regarding snow and ice control. This is not construed to create any duty to any individual, person or entity. This policy does not provide any special protection or duty to any particular individual or groups of individuals. No additional rights shall be granted to any individual or entity by adoption and enforcement of this policy. This policy may be affected in total or in part due to equipment breakdown, weather conditions, inadequacy of equipment, state or federal regulations, shortage of personnel, and any other unforeseen, uncontrolled or  unanticipated acts.  Helpful Snow Plowing and Shoveling Information  1) Our crews do not intentionally plow in the ends of your driveways. In most storms we: make several passes to open up the street and come back later to clean "curb to curb" or to the "edge of the road." If possible, please delay cleaning the end of your driveway until the Township Public Works Department has completely cleared your 2) When shoveling or plowing your driveways place the snow to the right as you face the road from your home. Our plows usually come from the left and any snow placed to the left of your driveway will be pushed across the front of your driveway as 3) Do not park on municipal roadways when snow is in the forecast. Cars left on the roadway force plows to maneuver around them, slowing down plowing operations and resulting in piles of snow being left in the roadway. Additionally, you assume all liability The Township has enacted certain ordinances which cover this matter. To follow are the  street.  the plows pass.  ifone ofc our plows causes damage to your vehicle. applicable sections oft the Township's Codified Ordinance;  $172-26 In order to facilitate the movement of traffic and to combat the hazards ofs snow and ice on the snow emergency routes as designated by the municipality, the municipality, in its discretion, may declare a snow and ice emergency (designated as a snow emergency). Information on the existence of a snow emergency shall be given by the municipality through radio, newspaper or other available media, and information on the termination of the emergency may be    given by use oft the same media. A declaration shall be effective immediately and shall not be dependent on the advertisement through the media. $172-29 Whenever a snow emergency has been declared it shall be unlawful for any vehicle to be abandoned or parked, on any public highway. $172-31 The owner of any vehicle found in violation of any sections of this Ordinance shall pay a fine of $75 for each violation, if payment is received by the CRPD or the Code Enforcement Officer within five days of the date of the violation, unless a fine in a different amount is specifically set forth herein. If payment is received after five days but within 10 days of the date oft the violation the fine shall be $100 for each violation. If payment is not received within the ten-day period, the CRPD or Code Enforcement Officer shall file a citation with the District Justice and, upon conviction, the violator shall pay a fine of $200 plus  costs of prosecution.  4) Do not place snow on the roadways. Placement of snow from sidewalks, driveways and/or parking lots onto municipal roadways is prohibited by Township Ordinance and makes plowing and cleanup by the Public Works Department staff more The Township has enacted certain ordinances which cover this matter. To follow are the  difficult.  applicable sections oft the Township's Codified Ordinance:  $172-28 It shall be unlawful for the owner, occupant or tenant of any property to place, throw, dump, or pile any snow or ice removed from such property upon or into any sidewalk, curb, gutter, alley, highway, or to permit or cause the same to be done by any other person or persons, partnership, firm or corporation. It is hereby declared that removal and disposal of snow and ice from such property is neither directly nor indirectly a function or responsibility of the municipality, and that, if the owner, occupant or tenant of any property shall desire or require that such snow and or ice be removed from such property, it shall be the sole responsibility of such owner, occupant or tenant, as the case may be, to remove the same and to transport it to a place of disposal other than a sidewalk, curb,  gutter, alley or highway.  5) Township Ordinance requires that homeowners and commercial establishments clear their sidewalks of snow and ice within forty-eight (48) hours after the completion The Township has enacted certain ordinances which cover this matter. To: follow are the  oft the Township' 's snow removal operations.  applicable sections oft the Township's Codified Ordinance:  $155 14 C Where curbs and/or sidewalks have been constructed pursuant to any of the regulations provided herein, the abutting property owner shall be C. ( Clearing sidewalk of snow and ice as hereinafter provided: accumulation of ice, a path must be cleared through a sidewalk allowing  responsible for:  (1) Within 36 hours of the termination of any fall of snow or  pedestrians to safely pass;    (2) Within 48 hours of the termination of the Township's snow (3) If the fall of snow exceeds six inches, or the natural  removal operations, the entire width and length of the sidewalk must be cleared; accumulation of ice exceeds one inch, the Township Manager may, by public announcement or other appropriate notice to residents of the Township, set such longer period as may be appropriate for the clearing ofs said snow. 6) Ifthere is a fire hydrant on your property please uncover it sO emergency services personnel will be able to access them in an emergency.  and  Adopted October 13, 2020  Policy 34  Waste & Recycling Billings and Collections  In accordance with Ordinance No. 08-05 to set billing policies and procedures for 1.) Bills will be mailed by First Class U.S.P.S. on/or before February 15th of each 2.) The Bills will include a Discount Period ending March 15th, which can be adjusted to the following Monday if the 15th occurs on a Saturday or Sunday. Payments must 3.) All bills not paid on/or before April 15th will be subject to a late fee to be set by 4.) All fees will be due by May 1st, which can be adjusted to the following Monday if the 1st occurs on a Saturday or Sunday. Payments must be postmarked on/or before 5.) All fees and costs associated with the collection ofi improper and past due fees (.e. certified mail, postage, etc.) will be the responsibility of the account holder.  Residential Waste and Recycling Fees as follows:  calendar year.  be postmarked on/or before the due date. the Board of Supervisors.  the Ist.  6.) Reminder Postcard #1 by May 7th. 7.) Reminder Postcard #2 by July 7th. current fees are: not paid on June 1st.  8.) Accounts that had a lien filed the previous year will automatically be liened if 9.) Accounts with an outstanding balance, other than those liened will be turned over to an outside collection agency on or after August 15t, but no later than August 15th. Accounts not collected by the outside collection agency will be turned over to 11.) Uncollected accounts will have a lien filed at the county's Prothonatory's office  10.)  the Solicitor's Office for collection and liening approximately February Istofeach year, Adopted October 13, 2020  Policy 35  Petty Cash - MunicipalOffice  Iti is the policy of the Board of Supervisors that Petty Cash accounts for the following  purposes are established at the Municipal Offices:  General Petty Cash:  $100.00    Waste & Recycling: Sewer  $200.00 $50.00  The custodian ofall Petty Cash accounts shall be the Treasurer. The General Petty Cash Fund shall be used to reimburse Township Staff for purchases made on behalf of the Township up to a maximum of $20.00. All disbursements from the Petty Cash accounts Checks for replenishment shall be made payable to the Petty Cash Custodian and the  require the appropriate documentation, approval and receipts. funds shall be placed in a locked box, draw or file cabinet.  Adopted October 13, 2020  Policy 36  Petty Cash - Community Center  Iti is the policy of the Board of Supervisors that Petty Cash accounts for the following  purposes are established at the Community Center:  General Petty Cash: Children's Services  $100.00 $80.00  The custodian of all Petty Cash accounts shall be the Treasurer. The General Petty Cash Fund shall be used to reimburse Community Center Staff for purchases made on behalfof the Community Center up to a maximum of $20.00. The Preschool Petty Cash Fund shall be used to reimburse Children's Services Staff for purchases made on behalf oft the Township specifically for Children's Services up to a maximum of $20.00. All disbursements from the Petty Cash accounts require the appropriate documentation, Checks for replenishment shall be made payable to the Petty Cash Custodian and the  approval and receipts.  funds shall be placed in a locked box, draw or file cabinet.  Adopted October 13, 2020  Policy 37  Vehicle Expense Reimbursement Policy  Itis the policy of the Board of Supervisors that reimbursement under the Hanover Township Volunteer Fire Company #1 Vehicle Expense Reimbursement Policy  (VERP) program is as: follows:  PURPOSE  To establish Hanover Township = Northampton County ("Hanover") policy for reimbursing members of the Hanover Township Volunteer Fire Company # 1 of Northampton County ("HTVFC"), for personal vehicle use while responding to station or scene of an emergency call within Hanover or in response to ai mutual aid dispatch.  APPLICABILITY    Applicable to all volunteer members oft the HTVFC who are a member in good standing This policy is not applicable to paid Hanover Township employees (Road Crew/ Fire Fighters), who respond to emergency calls during the course of their employment with the Hanover. Should a Hanover employee respond to calls, as a volunteer, then this  and who possess a valid driver's license.  policy would be applicable. POLICY  Fire/Ambulanee/Fire. Police Personnel:  HTVFC members who have obtained the required eight (8) service credits or more, as defined in the HTVFC, Volunteer Incentive Program (VIP), during any quarter of a calendar year, will be reimbursed for responding to emergency calls during that same Emergency calls are defined and identified as on/off radio dispatches initiated by the Northampton County 911 Dispatch Center ("911 Center") that result in the logging ofa call/incident ini the Computer Aided Dispatch (CAD) system by the 911 Center Additional dispatches while personnel are assigned to/or assisting in an actively logged Payments outside those authorized under this policy are at the discretion of the HTVFC  quarter, at a rate of $5.00 per call.  CAD call will not constitute an additional call.  and are not reimbursable by) Hanover under this policy.  PROCEDURE FOR PAYMENT REQUESTS & DOCUMENTATION:  1. Af fire company designee shall forward the request for payment to the Township 2. The fire company designee shall receive the funds from the Township for 3. Supporting documentation (log) is to be maintained by the HTVFC and made available to the Township for verification of payments requested. For Township reimbursement procedures the documentation must at ai minimum contain the date ofthec call, time oft the call and CAD number assigned (if applicable).  Treasurer. disbursement.  Adopted October 13, 2020  Policy 38  Sign Inventorv.Asesment and Management Program for Retroreflectivity Its shall be a policy of the Board of Supervisors that Sign Retroreflectivity shall be managed per The Manual on Uniform Traffic Control Devices (MUTCD) standards, as  most recently revised, as follows:  Visual nighttime inspection of signs and    Replacing signs at the end oft their expected life.  When a sign is installed a sticker will be placed on the back of the sign with date of A spreadsheet will be created and maintained of specific sign information (i.e. when sign was purchased, installed, inspected, location ofs sign, type of sign, etc.).  installation and future dates ofinspections.  Adopted October 13, 2020    County of Northampton Department of Community & Economic Development Northampton County Human Services Building 2801 Emrick Blvd 1st Floor Bethlehem, PA 18020-8015  TICE 752.  CONTRACT BY AND BETWEEN COUNTY OFN NORTHAMPTON HANOVER TOWNSHIP  And  AGREEMENT IDENTIFICATIONN NO.: CRBG COVIDI RELIEF: 2020-17  THIS AGREEMENT, entered into by and between the COUNTY OF NORTHAMPTON (hereinafter referred to as COUNTY), Northampton is a County of the Third Class and a party to this agreement, principally located at 2801 Emrick Blvd, Bethlehem, Pennsylvania, and Hanover Township, a municipal corporation as authorized under 11 Pa.C.S. $ 1991 (hereinafter referred to as SUB-RECIPIENT), with offices located at 3630. Jacksonville Road, Bethlehem, PA 18017, Commonwealth ofPennsylvania.  Witnesseth:  WHEREAS, the County Council ofNorthampton Countyestablishedi thel Department ofCommunity and Economic Development (hereinafter referred to as "DCED") by Ordinance No. 321 of 1998 and as amended by Ordinance No, 479of2007i incorporated by reference as though fullys set forth, which includes a Community & Economic Development Division responsible, in part, for developing, implementing, and monitoring grants that enhance economic development, andi improve the quality of life in the COUNTY; and WHEREAS, Under the provisions of the Coronavirus Aid, Relief, and Economic Security Act, 2020 Enacted H.R. 748, 1161 Enacted H.R. 748, (the' "CARES Act"), the U.S. Department of the' Treasury is authorized to transfer funds to the Commonwealth to cover costs of the Commonwealth that: (I) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); (2) were not accounted fori int the budget most recently approved as oft the date ofenactment ofthis section fort the State or government; and (3) werei incurred duringt the period that begins WHEREAS, Under Article I-C entitled Emergency COV/0-19 Response, Sub article D, Section 130-C entitled Counly Block Grant of the act of May 29, 2020 amending the Fiscal Code (the "Act")(Act 24), the Pennsylvania Department of Community and Economic Development (hereinafter referred to as "PADCED") is authorized to distribute funding to counties and has awarded Northampton County $27,569,940 ini funding with Agreement #C000073958 incorporated by reference as though fully (1) Offsetting the cost of direct county response, planning & outreach efforts related to COVID-19.  on March 1,2020, and ends on December 30, 2020; and  set forth for thei following purposes:  1    (2) Small Business Grant Programs to support businesses with fewer than 100 employees & to support businesses and other entities that are primarily engaged int the tourism industry. (3) Grant programs to support the following entities for costs related to assisting businesses during the COVID-19 Disaster Emergency: Certified Economic Development Organizations, Local Development Districts, Industrial Resource Center, Small Business Development Centers, and (4) Assistance to cities, boroughs, incorporated towns or townships located within eligible counties (6) Nonprofit assistance programs for entities that are an exempt organization under section (7) Broadband internet deployment with priority given to unserved or underserved areas. WHEREAS, Pursuant to Section 213 of the act of May 29, 2020 (2A of 2020), known as the COVID-19 Emergency Supplement to the General Appropriation Act of 2019, the General Assembly of the Commonwealth has appropriated: funds to the COUNTY to carry out the provisions oft the Act. WHEREAS, the Council ofthe CoumlyofNorhampion, through Resolution 101-2020 incorporated by reference as though fully set forth; has approved providing the RECIPIENT funding to be used for this WHEREAS, the RECIPIENT acknowledges its responsibilities and adherence to any and all applicable COUNTY and COVID-19 County Relief Block Grant regulations in carrying out its responsibilities under this Agreement, the COUNTY has determined to make available funds in the amount ofFifteen Thousand One Hundred Eighty-Eight Dollars and No Cents ($15,188.00), for the Hanover Township CRBG COVID-19Relief, project for use by SUB-RECIPIENT for the purposes set: forthi in SUB- RECIPIENT's "Project Scope of Work and Budget" (hereinafter referred to as PROJECT") (a true and  Economic Development Corporations.  fori response andj planning efforts related to COVID-19, (5) Behavioral Health & Substance use disorder treatment services. 501(C)(3)or5 501(C)(19) ofthe Internal Revenue Code of1986.  purpose; and  correct copy of which is attached hereto and made a part hereof as Exhibit A); and  WHEREAS, thel Parties wish to set forth the duties and obligations of the RECIPIENT; NOW, THEREFORE, the parties, intending to be legally bound hereby and for good and  valuable consideration as further set forth herein, agree as follows:  Background  1. All "Whereas" clauses are incorporated herein, and made a part hereof, as though the same are fully  set forth at length herein.  Scope of Services  2. The SUB-RECIPIENTages toj perform the project activities, attached. hereto and made aj part hereofas Exhibit A, (PROJECT), under this Agreement ("AGREEMENT") with support of the COUNTY's COVID-19 County Relief Block Grant up to but not to exceed the amount stated in the terms of 3. The SUB-RECIPIENT certifies that the activities carried out with funds provided under this AGREEMENT will provide a fair process for all Northampton County constituents during this A. The COUNTY's "service jurisdiction" includes each city, borough and township within  AGREEMENT, Item 5,1 Page 3 ofthis AGREEMENT.  crisis seeking assistance that have been impacted by the Covid-19 virus..  Northampton County.  2    4. The SUB-RECIPIENT agrees that the activities conducted under this AGREEMENT will act in accordance with the eligible activities as authorized by the aforementioned CARES. ACT, Article I-Centitled Emergency COV/0-19 Response, Sub article D, Section 130-C entitled County Block Grant oft the act of May 29, 2020 (ACT24) amending the Fiscal Code of Pennsylvania and Section 213 of the act of May 29, 2020 (2A of 2020), known as the COVID-19 Emergency Supplement to the General. Appropriation Actof20i9conceming the use ofthese funds.  Terms of Agreement  5. The COUNTY shall designate from their grant to be utilized byt the SUB-RECIPIENT in an amount not to exceed of Fifteen Thousand One Hundred Lighty-Eight Dollars and No Cents ($15,188.00) 6. Thet term ofthis AGREEMENTshal. commence. March: 1,2020 ande end] Deemle.,upCamtina Activity Period"), subject to the other provisions oft this AGREEMENT. The services enumerated under this contract shall commence upon receipt ofai fully executed Agreement between the parties. Services shall be completed, to the greatest extent feasible, in accordance with the PROJECT 7. This AGREEMENT is notl binding in any way, nor will the COUNTY be bound, until this document has been fully executed and received by the SUB-RECIPIENT. Any costs incurred by the SUB- RECIPIENT priort thereto are incurred at the SUB-RECIPIENT'sI risk. The date this document is 8. SUB-RECIPIENT will signify its agreement to conduct the project as described in) Exhibit A when it 9. The COUNTY will make al lump sumj payment tot the SUB-RECIPIENT for project costs, ast mades aj part hereof as Exhibit A, incurred during the contract activity period. Any expenditure made by the SUB-RECIPIENTwhiah is noti ina accordance with thet terms ofthis AGREEMENT shall be repaid to the COUNTY. All costs in violation of the terms of this AGREEMENT shall be the sole 10. The COUNTY shall have the right to terminate this AGREEMENT at anyt time, for any reason, ifthe COUNTY determines termination of this AGREEMENT to be in its best interest. The SUB- RECIPIENT shall be paid for work completed satisfactorily and in compliance with all laws and regulations in accordance with this AGREEMENT and any costs incurred, prior to the effective date of the termination. Thel balance oft the lump sum payment shall be returned to the County.  for the services set forth in] Exhibit A.  described herein and made aj part hereof as Exhibit A.  executed by the COUNTY shall bet the  EXECUTION. DATE"  executes this AGREEMENT.  responsibility oft the SUB-RECIPIENT.  Payment Provisions  11. This AGREEMENTis contingent uponi thes availability of funds. Intheevent funds become unavailable at any time during the term of the AGREEMENT as would prevent the COUNTY from making payment under the terms and conditions of the AGREEMENT, the COUNTY may terminate the AGREEMENT without the assessment of any termination charges or financial penalties against the COUNTY, by providing written notice of intent to terminate to the SUB-RECIPIENT. If the COUNTY terminates this AGREEMENT due tot thei non-availability offunds, the COUNTY will pay the SUB-RECIPIENT: for eligible work currently inj progress, and SUB-RECIPIENT shall not begin any additional work or incur any additional costs under the AGREEMENT upon receipt of  notification ofintent to terminate by the COUNTY.  3    12. Subject to all other terms and conditions of this AGREEMENT, the SUB-RECIPIENT shall provide the COUNTY of itemized invoices supported by properly executed vouchers or other records indicating, in proper detail, the nature and propriety ofexpenditures made with the grant funds. 13. The SUB-RECIPIENT shall be responsible for reimbursing the COUNTY for any expense deemed ineligible or determined tol be outside oft thei identified project costs in EXHIBIT. A. Further, it: shall be the duty ofthe COUNTYtor notify the SUB-RECIPIENTofany: such disagreement or discrepancy as soon as possible. In instances in which discrepancy may be corrected by a new statement, the SUB-RECIPIENT shall submit a corrected statement within thirty (30) daysf for consideration by the  COUNTY.  Modification  14. This AGREEMENT represents the entire agreement of the parties. No agent, employee or other representative of either party is empowered to alter any of the terms hereof, unless done in writing and signed by Authorized officials oft both the SUB-RECIPIENT: and COUNTY. A. Modification to this AGREEMENT includes any and all modification to the scope of work as B. The SUB-RECIPIENT shall submit project change-orders to COUNTY to initiate approval of modification to any part ofthis AGREEMENT. Approval by COUNTY as per thei requirements ofthe COUNTY Citizen Participation Plan and, ifappropriate any change order that in any way modify the agreed-to scope or cost ofs said activities. Failure to obtain approval from COUNTY before the commencement of work relieves COUNTY from any obligation to make any C. SUB-RECIPIENT: shall submit copies of all project change-orders to COUNTY for use in audit reviews. Additionally, SUB-RECIPIENT shall retain any financial records relating tot thej project for at least three (3)years from the date ofs submission oft thei final fiscal report or three (3): years  attached hereto as Exhibit. A.  payments to the SUB-RECIPIENT.  after the completion oft the audit, whichever is greater.  15. In the event that the SUB-RECIPIENT is unable to complete the project within the terms of this AGREEMENT the SUB-RECIPIENT will notifyt the COUNTY in writing within thirty (30) days prior to the expiration date of this AGREEMENT. The COUNTY may not extend the terms of this 16. In the event the SUB-RECIPIENT is unable to complete the project within the terms of this AGREEMENT, the SUB-RECIPIENT shall be liable to the COUNTY for the amount of any funds unused or improperly used and shall return saidi funds to the COUNTY. In such event, the repayment shall include all interest, income, accumulations, and the monetary value equivalent of any appreciation in value ofany property (real, personal, or mixed) purchased with thei funds granted them.  AGREEMENT.  General Conditions  17. The COUNTY: and the SUB-RECIPIENT agree that all activities authorized by this AGREEMENT: shall bep performed in accordance with applicable statutes, regulations, conditions, directives, and guidelines as they pertain to1 the Community Development Programs of the COUNTY, CARES ACT, ArticleI I- C entitled Emergency COV/0-19 Response, Sub article D, Section 130-C entitled County Block Grant of the act of May 29, 2020 (Act-24) amending the Fiscal Code of Pennsylvania, Section 213 of the act of May 29, 2020 (2A of2020), known as the COVID-19 Emergency Supplement to the General Appropriation Act of2019, and any other applicable state and federal laws or statutes.  4    Open and Competitive Bidding  18. As a SUB-RECIPIENT of funds awarded to a governmental entity, the SUB-RECIPIENT and all vendors of the SUB-RECIPIENT shall bid and contract for services in an open and competitive manner in accordance with 24 CFR 85.36a and the CoumyorNorhampons, Administrative Code, 19. As per the COUNTY's requirements under the laws of the Commonwealth of PA, the following thresholds shall be used in determining the appropriate method for purchases made in whole or in A. Quoting requirements when the total expenditure in any one salet transaction, regardless of the number ofindividual items purchased and including any shipping costs during this $5,001 to $24,999. - Minimum three (3) written quotes. Written documentation must be attached to thet transaction, and shall indicate which qualified vendor(s) were contacted, their responses, the date, and other pertinent information' besides price, such as delivery, Expenditures over $25K need to procured utilizing ai formally advertised public bid. Competitive sealed bids must be used to procure goods or services in excess of $25,000 for construction, reconstruction, demolition, alteration and/or repair, for acquisition ofmachinery and equipment, or for engagement of services of a professional consultant, other than  part with the funds provided through this AGREEMENT:  transaction is as follows: $1t to $5,000 - One quote, verbal or written.  etc.  architectural or engineering services. These records include, not are not limited to:  20. SUB-RECIPIENT must provide to COUNTY records to detail the significant history of procurement.  A. Performance ofac cost or price analysis for every procurement action, including change orders; B. Files on the rationale for selecting the methods of procurement used and selection of contract  type;  C.1 Thec contractor selection/rejection process;  D. Proof of compliance with Minority-Owned and Women-Owned Business requirements and Section 3 requirements as applicable; and thel basis for the cost or price ofa contract.  21. Rejection ofbidsi is allowed as follows:  A. SUB-RECIPIENT may reject alll bidsi ifbidj price exceeds the cost estimate by more than ten (10) percent or the lowest bid exceeds the funds allocated for thej project. B. COUNTY requires all bids contain sufficient documentation to verify compliance with this section. Additionally, bids determined to be unresponsive according to a more stringent threshold as established by the SUB-RECIPIENT for alll bidders may be utilized. In no way can a bid be accepted ifit does not respond to the federal requirements as contained in this  AGREEMENT.  5    22. SUB-RECIPIENT will ensure and document that awards are not madet to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance 23. SUB-RECIPIENT must take affirmative steps to use: small firms, minority-owned firms, and women- 24. SUB-RECIPIENT must take affirmative steps to meet Section 3 requirements in its any financed  programs as required under Executive Order 12549. owned: firms in any financed activities exceeding $25,000.00. construction activities that exceed $200,000.00.  Subcontracts  25, Itist the responsibility ofthe SUB-RECIPIENT to ensure. subcontractors compliance with thet terms of this AGREEMENT. The term "sub-contractor" shall include those vendors directly contracting with the SUB-RECIPIENT and any vendors contracting with the sub-contractor to complete the project. All services must be procured and provided in accordance with this agreement. 26. All provisions of this AGREEMENT "flow down" to sub-contractors. The SUB-RECIPIENT shall inolude/incorporate this AGREEMENT in all bid documents and contracts for this project. The SUB-RECIPIENT will maintain records sufficient to detail the significant history of procurement. These records willi include, but are not necessarily limited tot thei following: rationale for thei method of procurement, selection of contract type, contractor selection or rejection, and the basis for the  contract price.  Contractor) Integrity  27. The SUB-RECIPIENT will make awards only to responsible subcontractors possessing the ability to perform successfully under the terms and conditions ofa proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past 28. The COUNTY shall automatically disapprove activities provided by a Subcontractor, without declaration, for all parties that are excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of31US.C.6101,mote.) E.O. 12549,E.0.12689;4 48C.F.R. $9.404, ande each agency'scodification ofthe Common Rulei forl Nonprocurement Suspension and] Debarment. TheSUP-RECIPINTmay obtain a current list of suspended and debarred Commonwealth contractors by searching the Iti is the responsibility of the SUB-RECIPIENTIomatis: COUNTY of any such suspension or debarment within seven (7) days of the date of notice of suspension or debarment by the 29. The SUB-RECIPIENT shall be responsible for inspection of all work performed by any contractor, subcontractor, engineer or architect working on thej project ands shall certify completion of work. 30. The COUNTY retains the right to inspect the work of any contractor, subcontractor, engineer, or  performance, and financial and technical resources.  internet at:  tps/www.epls.govlepl/search.do  Commonwealth.  architect working on the project at any reasonable time.  6    Reporting Requirements  31. The SUB-RECIPIENT will provide reasonable access to citizens alli information regarding its CARES ACT, Article I-C entitled Emergency COV/0-19 Response, Sub article D, Section 130-C entitled County Block Grant of the act of May 29, 2020 (Act-24) amending the Fiscal Code of Pennsylvania and Section 213 of the act of May 29, 2020 (2A of2020), known as the COVID-19 Emergency Supplement to the General Appropriation Act of 2019 assisted activities and 32. The SUB-RECIPIENT shall submit reports as required under the CARES ACT, Article I-C entitled Emergency COV/0-191 Response, Sub article) D, Section 130-C entitled County Block Grant ofthe act of May 29, 2020 (Act-24) amending thel Fiscal Code ofPennsylvania and Section: 213oftheact of May 29, 2020 (2A of.2020), known as the COVID-19 Emergency Supplement to the General Appropriation Act of 2019 regarding fiscal information and activity progress to COUNTY when requested. Reports are due when requested under this AGREEMENT and will: remaini ine effect, until 33. The SUB-RECIPIENT shall submit reports at such time and in such form as may be prescribed, 34. The COUNTY, in its sole discretion, will undertake monitoring of the PROJECT. The SUB- RECIPIENT shall cooperate with any monitoring and provide any documents or information requested by COUNTY. Monitoring documentation and assurançes are included in Exhibit B.  management.  completion oft thej project.  truthful and accurate information that COUNTY may deem necessary.  Fiscal Responsibilities  35. The fiscal administration ofthis AGREEMENT shall be subject to such rules, regulations and policies concerning accounting, records, payment of funds, allowance of costs and submission of financial reports as may be prescribed by COUNTY or any other governmental entity. The SUB- RECIPIENTumdestands thati it isr required toi file an annuali information statement(IRS Form 1099) with the Internal Revenue Service for each contracted consultant or other supplier of personal services (other than employees subject to tax withholding) receiving payments under this AGREEMENT. Accounting procedures must provide for accurate and timely recording of receipt offunds by source, expenditures made from: such: funds, and unexpended balances. Controls must be established that are adequate to ensure that expenditures incurred under this AGREEMENT are for allowable purposes and that documentation is readily available to verify that the charges are 36. The COUNTY, ini itss sole discretion, may undertake an inspection and/or audit oft thei financial records oft the SUB-RECIPIENT, and any contractors, subcontractors, engineers, or architects relating to the Project. The SUB-RECIPIENT shall provide COUNTY with full and complete access to all records relating to the performance of the project funded through this AGREEMENT and to all 37. The SUB-RECIPIENT shall retain all records pertinent to this AGREEMENT, including financial, statistical, property and participant, and supporting documentation: for aj period of at least three (3) years from the date ofs submission ofthe final fiscal report or three (3); years after completion ofthe audit, whichever is later. Ifany litigation, claim, negotiation, audit or other action involving the records has been started before the expiration oft thei three-year period, ther records must be retained until completion of the action and resolution of all issues that arise from it. COUNTY must be  accurate.  persons who were involved in the project.  7    informed promptly of any notice involving new or pending litigation that effects the SUB- 38. The SUB-RECIPIENT hereby certifies, as a condition precedent to the execution of this AGREEMENT and as an inducement for COUNTY to execute same, itisi not "delinquent" on any taxes owed to Northampton County or the Commonwealth of Pennsylvania nor is SUB- RECIPIENT nor any subcontractors or suppliers delinquent in the payment of taxes, or other Commonwealth obligations. Should the SUB-RECIPIENT become delinquent on any taxes or other obligations owed to the COUNTY or Commonwealth during thet term ofthis AGREEMENT, the SUB-RECIPIENT: may be deemed tol be in breach ofthis AGRBEMENTI by COUNTY: and, in addition to any other remedies at law for such breach, the SUB-RECIPIENT hereby specifically agrees and authorizes COUNTY to apply all funds when due to the SUB-RECIPIENT directly to  RECIPIENT, whether or not it directly involves COUNTY.  the taxes owed to the COUNTY until said taxes are paid ini full.  Contract. Audit and Closeout Requirements  39. A project close out report shall be submitted no later than. January 30, 2021 that will include itemized invoices supported by properly executed vouchers or other records indicating, in proper detail, the 40. The SUB-RECIPIENT: shall comply with all federal and state audit requirements including 2CFR2 200, Audits of States, Local Governments, and Non-Profit Organizations, as amended; and any other applicable law or regulation and any amendment to such other applicable law or regulation which may be enacted or promulgated by the federal government. If the SUB-RECIPIENT is a local government or non-profit organization and expends total federal awards of $750,000 or more during its fiscal year, received either directly from thei federal government or indirectly from a recipient of federal funds, RECIPIENT is required to have an audit made in accordance with thej provisions of2 A. IFSUB-RECIPIENT expends total federal awards of $750,000 or more during its fiscal year received either directly from the federal government or indirectly from a recipient of federal funds, SUB-RECIPIENT is required to have aj program-specitic audit made in accordance with the provisions of2 CFR 200, and in accordance with the laws and regulations governing the B. IFSUB-RECIPIENT expends total federal awards of less than $750,000 during its fiscal year, itis exempt from these audit requirements, but is required to maintain auditable records of federal awards and any state matching funds, which supplement such awards, and to provide 41. The SUB-RECIPIENT is responsible for obtaining the necessary audit and securing the services ofa certified public accountant or otheri independent governmental auditor. Thel Federal Single AuditA Act of 1984 (31 U.S.C. $ 7501 et. seq., as amended) preclude public accountants licensed in the 42. Audit working papers and audit reports shall be retained by SUB-RECIPIENT'S auditor for a minimum of three years from the date ofi issuance oft the audit report. Audit working papers shall be made available upon request to authorized representatives of COUNTY, the federal funding  nature and propriety of expenditures made with the grant funds.  CFR200.  programs in which itj participates.  access to such records by federal and state agencies or their designees.  Commonwealth from performing audits of federal awards.  agency, or the General. Accounting Office.  8    43. The SUB-RECIPIENT: shall submit one (1) copy ofthe audit report package to COUNTY for each year in which this AGREEMENTis effective. The audit report package shall include: Financial statements and schedule ofe expenditures of federal awards;  Auditor's reports on the financial statements and: schedule of expenditures of federal awards, internal control and compliance as well as a schedule of findings and questioned costs;  Summary schedule of priora raudit findings; Corrective action plan; and Management letter comments.  Ini instances where at federal program-specific audit guide is available, the audit report package for a program-specific audit may be different and should be prepared in accordance with the audit  guide and 2CFR200.  Indemnification, Hold Harmless and Insurance  44. The SUB-RECIPIENT and any sub-contractor under this AGREEMENT agree to indemnify, defend andhold! harmless the COUNTY, its officers, agents and employees from anya and all losses, claims, costs or damages, including reasonable counsel fees, resulting from SUB-RECIPIENT's  performance under this AGRBEMENT, including but not limited to: A. Breach ofthis AGREEMENT by SUB-RECIPIENT;  B. Professional error or omission, fault or negligence by the SUB-RECIPIENT or by its employees, servants, agents, contacts, or anyone acting under its direction, control, or on its behalfin connection with or incident toi its performance ofthis AGRBEMENT; and C. General public liability and malpractice claims arising in connection with the business or activities of the SUB-RECIPIENT in thej performance ofthis AGREEMENT. 45. The SUB-RECIPIENT shall provide insurance coverage and limits as described below. All insurance carried by recipient must be primary to and non-contributory with any insurance, including any self- insurance or retentions carried by the COUNTY. SUB-RECIPIENTS should note that any lack of insurance coverage does not negate any obligations under this Agreement. All SUB-RECIPIENTS shall maintaini insurance coverage, at a minimum of$1,000,000 for each occurrence, as follows:  A. Property insurance,  B. Commercial General Liability Insurance. Recipient shall at all times carry a Commercial General Liability insurance policy for at least $1,000,000 per occurrence and at least $2,000,000 in the aggregate per project, for Bodily Injury, Property Damage, and Personal Injury. This insurance shall include contractual liability coverage for the indemnity. Automobile Liability Insurance. SUB-RECIPIENT shall at all times carry Automobile Liability Insurance when transportation is involved in providing any service in the amount of $1,000,000 combined single limit per accident for bodily injury and property damage for SUB-RECIPIENT'S vehicles, whether owned, hired, or non-owned.  provided under this Agreement.  9    D. Professionall Liability/Errors and Omissions Insurance. SUB-RECIPIENT shall at alltimes carry a Professional Liability/Errors and Omissions type insurance policy with limits of notl less than $1,000,000 each occurrence (or each claimi ifcoverage is afforded ons ac claims made basis) and $2,000,000 in the annual aggregate. Ifthis! policy is a "claims made" type policy, the policy type and company shall be approved by the COUNTY prior to E. Extended Reporting Coverage ("Tail Coverage"). For Professional Liability/Errors & Omissions Insurance written on a "claims made" basis and for any other required liability insurance provided on a "claims made" basis, SUB-RBCIPIENT shall provide "tail" coverage at the completion of the contract for a duration of thirty-six (36) months or continuous "claims made" liability coverage provided for thirty-six (36) months following contract completion. Continuous "claims made" coverage willl be acceptable in lieu of"tail coverage" provided the retroactive date of the coverage be on or before the effective date F. Umbrella Coyerage-Certficate of Excess Liability. The COUNTY will accept Umbrella coverage to the Contractor's General Liability, Automobile, and Employer's Liability limits. The Umbrella policy may be used toj provide excess liability in the aggregate to the Agreement's insurance limits as required by the COUNTY.A Certification of Insurance must provide evidence of an excess policy providing the additional limits of coverage. The Umbrella coverage needed levels of excess liability must be dedicated to this Agreement  commencement oft the work.  ofthis AGREEMENT.  requirement.  46. The insurance coverage specified above must include the COUNTY as additional insured on said policies as follows: "The County, its agents, officers, elected officials and employees all while acting in their official capacity as such" must be named as additional insured's on all insurance, other than worker'scompensation insurance and professional liability insurance, required under this Agreement. The additional insured status must include both ongoing and completed operations and must be continued for at least 24 months after the project is completed and accepted. Such insurance shall include "cross-liability" coverage as provided under the standard ISO forms "Separation of Insured" clause. A declaration of said insurance coverage shall be submitted to the COUNTY prior to execution oft the Agreement. Recipient shall maintain thei insurance coverage: for the entire period of 47. Ifany claim is made against the COUNTY, which would give rise to a right ofi indemnification, by COUNTY from SUB-RECIPIENT, COUNTY will give notice thereof to SUB-RECIPIENT. The COUNTY may permit the SUB-RECIPIENT to assume the defense of any such claim, or any litigation resulting therefrom. Counsel for SUB-RECIPIENT, which will conduct the defense ofsuch claim or litigation, must be approved by COUNTY, whose approval will not unreasonably be withheld. IFCOUNTY consents to permit SUB-RECIPIENT to assume defense, COUNTY may participate in such defense. Neither party will consent to entry of any. judgment or enter into any settlement without the written consent of the other party, which consent will not unreasonably be withheld. The parties shall cooperate fully with each other and make available to COUNTY all  the Agreement at Recipient's sole cost and expense.  pertinent information under its control.  10    Interpretation  48. SUB-RECIPIENT agrees to waive the general ruled ofinterpretation that, int the event of any ambiguity ori issue ofconstruction, thes same willl bei resolved against the draftero ofthe document. Itisc declared the intention of SUB-RECIPIENT and COUNTY that the public health, safety and welfare be protected and furthered by the AGREEMENT. Therefore, this AGREEMENT is to be interpreted ins such manner as to: favor such public interest as opposed to any private interest.  Waiver  49. No waiver by COUNTY of any breach oft this AGREEMENT shall constitute a continuing waiver or waiver of any subsequent breach either oft the same or another provision ofthis AGREEMENT or 50. Undue Influence: The SUB-RECIPIENT agrees not to hire any County personnel who has exercised discretion in the awarding, administration or continuance oft this contract for up to andi including one year following the termination of the employee from County Service. Failure to abide by this 51. Conflict ofInterest - The SUB-RECIPIENT agrees to notify in writing the COUNTY as soon as the  addenda.  provision shall constitute al breach oft this contract.  RECIPIENT learns that:  (1) A current employee oft the county has commenced, or is intending to (2) A current employee oft the COUNTY has performed, ori is intended to  commence, employment with thel RECIPIENT while continuing to maintain COUNTY employment, perform, services to the SUB-RECIPIENT as an independent contractor while continuing to maintain COUNTY employment. Any written notice required to be given under this section shall specify the COUNTY employee's name, the nature oft the county employee's employment, or the subject of the COUNTY employee's contract with the SUB-RECIPIENT and the date on which the COUNTY employee's employment or contract with the SUB-RECIPIENT commenced.  or  52. Breach ofA Agreement:  (1) The SUB-RECIPIENT agrees that any breach of performance, ofany  covenant, representation, or warranty, indemnity, or condition, or attached appendices, including delinquency on County owed taxes, shall constitute default oft this agreement and payments are to be discretion, may allow the SUB-RECIPIENTas specific period of time to correct its breach oft the the COUNTY may terminate the agreement in whole or inj part of such termination is in thel best  withheld.  (2) When a breach of agreement has occurred, the COUNTY, in the exercise ofits (3) IFSUB-RECIPIENT does not correct its violation of the contract as specified,  contract. Such period shall not exceed thirty (30) days.  interest ofthe COUNTY  11    IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on;  COUNTY OFI NORTHAMPTON  Attest:  By:  Lamont McClure, County Executive  (Signature)  Date  HANOVER TOWNSHIP  Attest:  By:  ChiefOfficial (Signature) ChiefOfficial (Print) Date  Title  REVIEWED BY:  Solicitor DCED PREPARED! BY: Eione  12    EXHIBIT A  PROJECT SCOPE AND BUDGET  13    Department of Communlty and! Economlc. Development ofNorthampton County, PA  COVID-19 COUNTY RELIEF BLOCK GRANTPROGRAM  MUNICIPALA ASSISTANCE APPLICATION  PULLY-COMPLETE ALLSECTIONS  Project Overview Organization. Name: Hanover Township One-linel Description of1 Project: Technology Update Addrèss of ProjectSite: 3630J Jacksonville. Road, Bethlehem, PA 18017  Chief Official's Name And' Title: John) N. Dlacogiannis- - Chalman, Board ofSupervisors Grant AdminiatatoyProject Contact (must be employed by thes pplyingorgantzation,  Contact Name and' Title: Elizabeth) Rite,TowmahpSemehay  Organization. Name: Hanover Township Addiess: 3630J Jacksonville. Road Phone: 610,866.1140,223 Budget Oyerview  City,State, Zip Code: Bethlehem, PA 18017 Email:j mtgpmdlarovetwpmcerg  a. COVID-19 Couty Relief Block Grant Progrnt Reques!: b. Federal funds committed toj project: $0 C, State funds committed to! project $0 d,Local funds. committed toj project $0 e.Private/other. funds committed toj pxoject$0  f. Subtotal ofnon-County funds committed toj project (linesl btctd-e) $0 g.Please indicate if other County funds are committed to thej project:  Source h.TotalProject Cost:  $17,188.00  Has this project recelved pastI Northampton County funds? Oles ONO Amount:  Year:  Will you accept an award less thant the amotunt requested? Have you received any COVID-191 rellef funding from federal, state orl local sources fort this project? ifYes, what Program did youreceived: funds from and The grant contract will ru1l until Decémber 30, 2020,  88  how: much?.  $  1    1. Project Nacrative  Describe thej project concisely. Include thes scope of work, how thç funds willl be spent, and the time frame oft thej project. Identify the need, describel how this projectr meets the need, and thel benefit tot the community, Use 500 words or lessi in thes spacel below,  In order to maintain transparency with ouii residents and business community should another pandemic 01 similat situation arise we desire to update the' Township'st technplogy. We wish toj purchase and supply the five person Board of Supervisois, TownahipSecrelaty; Township Treasure and' Township Manager with Microsoft Surface. Fro' 7's1 with Microsoft3 365 capability, This will allow thel board and essential office staff to operate Additionally, we desire to: retiofitour meeting room to allow: for videol broadcasting of ouu meetings, Thatwill  remotely and conduct public meetings remotely,  require cameras, mounts, contoller and various wiring to makei ithappen.  2    2.1 Project Budget, Budget Narralivé and Attachmments  Use thes space below toj provide thel budget narrative. Please complete and attach the COVID-19 County Rellefl Block Grant Sotuces and Uses Budgets spreadsheet (separate Excel document). Your written: narrative should bec concise and fiully explain each budget linei item relativei to thep project, Thej project consists of$15,1881 inj newj purchases with Township staff doing the wiring and connectivity of Sutface  Pros andi thei new camera/video system for livel broadcasting of meetings.  3, Reguired. Attachments:  Attache aj project timel line tracking key activities and dates oft thej project and outcomes. Attach copies oft the organization's previous yea'sa hudited or accountant-prepared Attachal briéf description ofyou organization including the mission statement, population served, accomplishments and any other elevantinformation,  financial statements,  Attach the COVID-19 County Reliet Block Grant Program Sources and Uses budget spreadsheet.  3    Certifications and Official Authotization àre accurate to thel best ofi my knowledge.Ialso: certify that:  L Johnl N. Diacogiannis, hereby certify thata all parts oft this application and all requixed attached documents Iunderstand all grant funding is provided through the CARES Act of 2020 (Act 24 of 2020) by means oft block grants for counties in (he Commonwealth through thel Pennsylvania Department of Communily andl Economic) Development, Therefore, all projects must comply with applicablel PAJ laws with regard to grant funding. This includes competitive / Ifs selected toi reçeive COVID-19 County Reliefl Block Girant Program funds, thej project willl be  pxocugement; practices,  operated in accordance with all applicable laws and regulations, Mr Ihavei read this Application and Program Guidelines ini its entirety, JI Iam authorized: by the organization: identified within tos submit this appliçation. Bys submiting this application, ottr orgahization agrees to reimbuirse the County of Northampton for any expenditures paid by the County thabare. determined byl NCI DCED tol be ineligible uinder the COVID-19 County Relief Block Grant guidelines.  /  08/07/2020  Date Title  5 Print or type name Applcation Procedures:  Chulpu  E  1. Pleasè register on ottr CRM: system Hyomhvenotprwouay dones so latpsl/vabethampouatgaRPDKmNms/isa/lagihahm). Clickon "Register". You only need toi register one time. You will receive all email within 481 hours 2. Visit the County website to download required documents (application,budget litps//www.mothemplbuel/CMIVACPV/Pg/ApileforFundngaspa), 3, Once All documents are Alled out completely, return to the CRM website and log in. 6. Click' "Browse" under Attachments and upload all requixed documents. 7. When all documents are uploaded, click on Submit, 8. You will xéceivea a confirmation email containing your Application, ID: number, The endlineforeibmtingafulappliation: isl Friday, Angust 7, 2020 @ 4:00P.M  confirmingyour) registration, spreadsheet, progiam guidelines at 4. Choose "Apply for Punding". 5. Pilli inz all required information.  4    COVID-19 Çounty Rellef Block Grant Sourcest andUses Budgets Spréadsheet Project Manager Ellzabelh Ailer Phone: G10.866.1140,223 E-Mall: Mamerelaneevnatel Total Grant Requested:_ $15,187.95 lInsertFundlng (Insert Fuading (Insert Funding (Insert Funding  Date: B/13/2020 Project Name: TechnologyUpdate Applicant: Hanover Towhship TotalProject Cost: $17,187.95  COVID-19 DlockGrant Counly Sublolal; $ Subtotal  CountyRellef Townshlpsialf Source) Soure) Soure) Source) Total  Fundings Soyice fundingT Type land Qulidings Newyc Constluctlon melsbhlAlon/Renowlio leaseholdimpovements Roads/Streets Parklng Water/Sewer UNlllos Demolltlon Excavallon/Grading Emfommelalcbanap Other Publlcc Capltail Improvementk keParks NewEqulpment! Purchase Usedequlpment Purchase Upgrade Extsting Instullation/suldingl ModiRcatlon Veltcles WorkingCoplial Salary/Fringet Denels Tralning/ Technkcel Assltance Consumables Supplles Travel Promotlon Ofice Equipniont nent UMllles Audit Prolesslona!s Services/Conullents Engheering Inspectlons Faes Insurance EnvhionmenlalAiEment Lega/Cosis Closingcosts Contingendles  subtotal  15,18B  15,186 2,000 17,10B  2,000 2,000  Subtotal 15,188 Subtotal  Sublolat  Subtotal $  Subtolal  GrandT Tolals  15,188 2,000  17,188    PROHNNM        EXHIBIT B  MONTTORING DOCUMENTATION &  ASSURANCES  14    Contract Clauses Required: for All  CDBG Consultants)  Professional Services Contracts (Architects, Engineers,  This contract and the worki it will cary out is being funded in whole or in part with funding, from the U.S. Departmentolousing: and Urban. Developmenti through the County ofNorthampton Dgparimeanto/Communto, & Economici Development CDBG The CDBG: recipient, Northampton County) Department of Community & Economic Development, the U.S. Department ofHousing and Urban Development, the Comptroller General ofthe United States, or any oftheir duly authorized: representatives, shall have access to any books, documents, papers, and records oft the contractor which are directly pertinent to this contract, fort the purpose ofmaking audit, examination, excerpts, and transcriptions. All requiredi irecords must bei maintained by the contractor: for three years after thei recipient makes: final payments and all other pending matters are closed. 2.Section3 3offhel Housingand CommuntiyDeelopment Act.(Applicable to contracts/s subcontracts of8100,000 0r7 more when the recipient received a total of Inl hiring or soliciting businesses for goods, services or other types of work, consideration must: first be given tol local residents and firms, The work tol bej performed under this contract is on a project assisted under aj program providing direct federal financial assistance: from the U.S. Department ofHousing and Urban Development andi is subject tot the requirements of Section 3 oft thel Housing and Urban Development. Act of1968, as amended, 12USC 170(1)(u). Section3 31 requires that tot the greatest extent feasible opportunities: for training and employment be givent to loweri income persons residing in connection with thej project be awarded to eligible business concerns which arel located, o1 owned in substantial part by persons: residing, int thej projeot City and County, 3Imercin-SmAlsI.Mimerifteomned. MBE) and Women-oyned/wBD TnterprisesApplaable to contraclsauboontracks of825,000 or more infederal.funding) Affirmative steps must be taken to assuret that small, minority and women-owned businesses and firms located: inl labor surplus areas are used when possible as souices of supplies, equipment, construction and services. Affirmative steps shall include the b. Assure that such firms are solicited whenever they are potential sources. c. Whene economically: feasible, dividet total requirements into smaller tasks or quantities so as to permit such: firms maximum opportunities: forj participation through d. Where possible, establish delivery schedules which will encourage such participation. e. Usei the services and assistance oft the Small Business Administration, the Office of Minority, Women and! Emerging Small Business (State of Oregon) and other sources  program,  1.Access to Recordsand) Retention of] Records  $200,000 or more infederal funding,)  the project's City and County, and contracts for worki in  Business  following:  a. Include any such qualified: firms on solicitation lists,  subcontracting: when appropriate.    4.Prohibition on the Use of] Federall Fundsf forlabhying/Apliahie to  comtractysubcontracks of $100,000 or more inj federal funding.) The contractor! hereby certifies that:  a. Noi federal: fundsl have beenj paid or willl bej paid, by or on! behalfofthe. APPLICANT, to anyi person forinfluencing o1 attempting toi influence an officer or employee ofe any agency, al Member of Congress, an officer or employee of Congress, or an employeeofa Member of Congress in connection with the awarding ofanyf federal loan, the entering into ofany cooperative agreement, and the extension, continuation, renewal, amendment, ori modification of any federal contract, grant, loan, or cooperative agreement. b.Ifany willl bej paid to any person fori influencing or attempting to influence an officer or employee of any agency, ai member of Congress, an officer or employee of Congress, or an employee ofal Member ofCongress in connection with this federal contract, grant, loan, o1 cooperative agreement, thel local government: shall complete and submit Standard] Form- LLL, "Disclosure Form to ReportLobbying" in accordance withi its instructions.  funds other than federal funds have been paid or    EXHIBIT B  NORTHAMPTON COUNTY MONITORING  The purpose of this document is to define the duties and responsibilities of the County of Northampton and the Recipient(s) in carrying out projects under any Community Development Block Grant Program or CARES ACT Program (CDBG). A Sub-Recipient(s) may be any appropriate organization that receives CDBG funds from the County ofl Northampton under an Agreement and is assigned responsibility for project and/or contact information. The administration ofa CDBG funded project represents a dual responsibility ofl both the County and the Sub-Recipient(s). The County of Northampton acts as the grantee recipient of CDBG funds, from HUD. Assuch, the County assumes overall: responsibility forj program management, As in most federal funding programs, there are: numerous conditions, regulations and rules that govern the CDBG Program. These are legally imposed upon the County through grant funding Once projects are identified, the County may allocate CDBG funds to Sub-Recipients for such activities such as they prevent, prepare for and respond to Covid-19. Some oft these activities may include capital improvements, planning, housing activities, and support to non-profit organizations, in allocating these funds to a Recipient, the County advises its sub-recipients that requests for payment will only be honored when file documentation has been received by the Department of Community & Economic Development (DCED). that supports the expenditure of CDBG funds, In this manner, the recipient(s) is compelled to provide supportive documentation before a disbursement of CDBG funds will be made, This procedure has been found to be an effective method ofi insuring the eligibility of every CDBG funded action being carried out by a Sub-Recipient. The responsibility for submitting project documentation and: following acceptable authorization forj payment procedures is spelled out through al legal instrument known as the Sub- Ini most cases, the Sub-Recipient, Agreement authorizes the recipient to contract for CDBG: funded activities, The role of the County is to provide on-going direction, advice and assistance to the Sub-Recipient in meeting and/or carrying out the requirements of the Agreement. Since the County is ultimately liable for the expenditure of CDBG funds and the timeliness of project implementation, it is the County's intent to perform certain program management functions to This document: is designed to clarify the process of contract administration and to clearly define  issued by HUD.  Recipient Agreement.  insure the appropriate and timely expenditure of grant funds, thei function ofboth parties to the Sub-Recipient Agreement.    SUB-RECIPIENTA MONITORING Monitoring will be conducted as: follows:  Day to day informal contact in person. This involves informing, directing and answering questions of a routine nature, Periodically, as the situation requires, correspondence will be required to document information flow, decisions o1 requests and responses to information and On a monthly basis o1 upon request for reimbursement, Sub-Recipients shall submit the  reporting needs. following information:  a. Time records indicating payroll costs b. Invoices for expenditures approved by sub-recipient  C.  Capital projects will require contractor payrolls: for) Davis-Bacon verification. County may  conduct field monitoring. d. Program income, ifany  The County shall review these items for adequacy relative to financial control and measuring accomplishment of assignment. At least one (1) time each year, a: formal monitoring evaluation willl be conducted ofn non-profit organizations receiving CDBG funding. The timing oft the formal monitoring evaluation will be designed to meet any HUDI performance: reporting requirements.  RECIPENTMONTOAING SCHEDULE  Current on sub-recipient data collection on individuals field: monitoring on Davis Bacon wage compliance  Twicea Year semiannual reporting. Reporting is due on each April 30.  Year) Report on Activities CDBG Grantee Performance Reports; submits to. HUD  County conducts desk audits Sub-Recipient completes County completes annual  served, County provides project: October/30 and on  Upon completion oft the annual monitoring evaluation, the County will make a determination as the overall capacity of the Sub-Recipient. The determination will be based on the following  criteria:  a. Progress toward achievement of assignment C. Staffing adequacy and quality of performance grantor monitoring and audit purposes,  b. Compliance with program requirements, expenditures and budget balance in terms d. Adjustments necessary (if any) to the assignment adequacy ofi record keeping for  oftheir adequacy to complete assignment and meet objectives  The County shall determine ifmore frequent formal monitoring is required.    OMB Number: 4040-0007 Expirallon Dale: 02/28/2022  ASSURANCES-NON-CONSTRUCTION PROGRAMS  Public reporting burden for this collection ofi information Is estimated to average 151 minules per response, Including time for revlewing Instructions, searching exisling data sources, gathering andi maintaining the datal needed, and completing and reviewing the collection of Information. Send comments regarding thel burden estimate or any other aspect oft this collection ofl Information, Including suggestions for reducing this burden, tot the Office ofl Management: and Budget, Paperwork Reduclion Project (0348-0040), Washington, DC: 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFIGE OFI MANAGEMENT ANDI BUDGET. SEND NOTE: Certain ofthese assurances may notl be applicable toy your project or program. Ifyou! have questlons, please contact the awarding agency. Further, certaln Federal awarding agencies may require applicants to cerlify to additional assurances.  ITTO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY,  Ifsuch! Ist the case, youv willl be nolified.  Ast the duly authorized representative oft the applicant, Icerlify that the applicant; 1. Has the legal authorlty to apply for Federal assistance and thel Institutional, managerlal andi financlal capabllty (including funds sufficlent top payt ther non-Federal share ofp project cos!) toe ensure propery planning, management and completion oft the projecl described Int this 2. Will givet the awarding agency, the Comptroller General oft the United States and, fa approprlate, the Slate, through any authorized representative, access to and the right toe examine all records, books, papers, or documents related to the award; and will establisha proper accounting system Ina accordance with generally accepted accounting standards or agency direclives. 3. Wille establish safeguards to prohibit employees from using thelry posltions for ap purposet that constitutes or presents the appoarance of personal or organizational conflict ofi interest, or personal gain. 4. WIlI initlate ando complete the work within the applicable time frame after recelpt of approval oft the awarding Willo comply with the Intergovernmental Personnel Acto of 1970 (421 U.S.C. $54728-4763) relating to! prescribed standards fori merits systems for programs funded under one oft the 19 statutes or regulations speclfledi In Appendix A of OPM's Standards for al Merits System of Personnel, Administratlon (5 C.F.R. 900, Subpart F). Will comply with all Federal stalutes relating to nondisorimination. Thesel Include but are notl limited to; (a) Title Vic oft the Civiil Rights Act of1 1964 (P.L. 88-352) which prohibits discrimination ont the! basls ofrace, color orr national origin; (b) Title IX oft the Education Amendments of 1972, as amended (20 U,S.0.551681- 1683, and 1685-1686), which prohibits discrimination on the basis ofs sex; (c) Seolion 504 oft the Rehabiltation  Acto of 1973, as amended (29 U.S.C. $794), which prohlblts discrimination on thel basls ofh handicaps; (d) the Age Discrimination, Act of1 1975, as amended (42U. S.C. $561016107), which! prok! Ibits discrimination on the! basis ofa age; (e) the Drug Abuse Office and Treatment. Acto of 1972 (P.L, 92-255), as amended, relating to nondiscrimination ont thel basis of drug abuse; (f) the Comprehensive. Alcohol Abuse and Alcoholism Prevention, Treatment and Rehablitation Act of1 1970 (P.L. 91-616), as amended, relating to nondiscriminallon ont the basis ofa alcohol abuse or alcohollsm; (g) $$523 and 527 oft the Public! Health Service Act of 1912 (42 U,S,C. $5290 dd-3 and: 290 ee- 3), as amended, relating to confidentiallty of alcohol and drug abuse patient records; (h)1 Title Vill ofthe Clvil Rights Act of 1968 (421 U,S.C. 553601 ets seq,), as amended, relating to nondiscrimination! In the sale, rental or financing of housing; () any other nondiscrimination provisions Int thes spéclfics statute(s) under which application for Federal assistancel Is being made; and, () the requirements of any other nondiscrimination statute(s) which may applyt to the 7. Will comply, or has already complied, with the requirements of Titles Ile and llic oft the Unlform Relocation. Assistance and Real Properly Acquisltion Policles Act of 1970 (P.L. 91-646) which provide for falr and equltable frealment ofp persons displaçed or whose properly Is acquired as ar result ofF Federal or federally-assisted programs. Theser requirements apply to all interests Inr real property acquired for project purposes regardless of Federal partioipation! In 8. Wilo comply, as applicable, with provisions oft the Hatch Act( (5 U.S.C. S51501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activitles are funded Iny whole orl Inp party with Federal funds,  applicallon.  application.  agency.  purchases.  Previous Edition Usable  Standard Form 424B (Rev. 7-97) Presorlbed hy OMB Glroular A-102  Authorized forl Local Reproduction    9, Will comply, as applicable, with the provislons oft the Davis- 13, Wile assist the awarding agency In assuring compllance  Bacon Act (40 U,S,C. $5276a to 276a-7), the Copeland Act (40U.S.C. $276c and 18 U,S.C, $874), andi the Contract Work Hours and Safety Standards Act (40 U,S.C. S5327- 333), regarding! labor standards for federally-assisted construction subagreements. 10. Will comply, Ifapplicable, with flood insurance purchase requirements of Section 102(a) oft the Flood Disaster Protection. Act of 1973 (P.L. 93-234) whichr requlres program and to purchase flood Insurance Ifthe total cost of Insurable construction and acqulsition! is $10,000 or more, 11. Will comply withe environmental standards whichi may be prescrlbed) pursuant tot the following: (a) Institution of environmental qually control measures undert thei National 16. WiIl Environmental Policy Acte of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) nollication ofv Volating facllities pursuant to EO 11738; (c)! protection ofv wetlands pursuant to E011990; (d)e evaluation off flood) hazards In project consistency with the approved State management program developed under the Coastal Zone Management Act of1 1972 (16U,S.C. 5$1461 ets seq,); (0 conformity of Federal actions to State (Clean Alr)! Implementation Plans under Section 176(c) oft the Clean Alr Act of1 1965, as amended (42 U,S,C. $$7401 ets seq.); (9) protection of undergroundi sources ofc drinkingy water undert the Safe Drinking Waler Act of 1974, as amended (P.L. 93-523); and, (h) protection ofe endangered: specles under the Endangered: Specles Act of1 1973, as amended (P.L. 93- .12. Will comply witht the' Wild and Scenic Rivers Actof 1968 (16 U.S.C. S51271 ets seq.) related toy protecting components orp potentlal components oft the national wlld and: scenic rivers system.  with Section 106 oft the National Historic Preservation Actof1 1966, as amended (16L U,S.C. $470), EO 11593 (Idenfificalion and protecllon ofh historicp propertles), and the Archaeologlcal and Historlc Preservation. Actof 1974 (16U,S.C. S$469a-1 ets seq.). 14. Wilo comply with P.L. 93-3481 regarding the protection of human subjects involvedi Inr research, development, and related activities supported! by this award of assistance. as amended, 7U.S.C. seq.) pertalning tot the care, handling, andt treatment of warm blooded animals heldf for research, teaching, or other activitles supported by this award ofa assistance. with thel Lead- Based Paint Prevention Act( (42 U,S.C. $$4801 et seq.)which prohibits the use ofle lead-based painti inc construction or rehabllitation ofr residence structures. compliance auditsi in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of Slates, Local Governments, and Non-Profit 18. Willc comply with alla applicable requirements of all olher Federal laws, executlve orders, regulatlons, and policles 19. Will comply with the requlrements of Section 106(g) of the Trafficking' Victims Protection. Act (TVPA)of 2000, as amended (22 U.S.C.7 7104)which prohibits granta award reclplents or a sub-reciplent from (1) Engaging In severe forms oft trafficking inj persons during! the period of time that the awardl Is Ine effect (2) Procuring a commercial sex act during the! perlod oft time that the award Isl In effect or (3) Using forcedl labori Int the performance oft the award ors subawards under the award.  reclpients Ine a speolal flood! hazard area top particlpatel Int the 15, Will comply with the Laboratory Animal Welfare Act of  1966 (P.L. 89-544, comply  $52131et Polsoning  floodplains Ine accordance with EO 11988; (e) assurance of 17. Will cause to! be performedt the requlred financlal and  Organizations." governing this program.  205),  SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL  TITLE  APPLICANT ORGANIZATION  DATE SUBMITTED  Standard Form 424B (Rev.7 7-97) Back    DocuSign Envelopei ID:  COLUMBIA PACIFIC ADVISORS  October 5th, 2020  Hanover Township Northampton County 3630. Jacksonville Road Bethlehem, PA: 18017  RE: Hanover Senior Living Improvement Permit Extension  To Whom Itl May Concern:  Columbia Wegman Hanover, LLC requests Hanover Township grant an extension of alli improvement permits for the Hanover Senior Living project located at 4700 Bath Pike, Bethlehem, PA: 18017. We request a new expiration date of  July 1st, 20221 to complete all improvements duet to impacts related to the COVID pandemic.  Respectfully, -Docusignedby: Brifunk -FCFEDOQDABCBA4F. Brit Funk Development Manager Columbia Wegman Hanover, LLC By: Columbia Pacific Advisors, LLC  Its Manager  1910 Fairview Avenuel East, Suite 200, Seattle, Washington: 98102  P:2 206.728.9063 . F: 206.694.2705