BLAIR COUNTY PARK AND RECREATION. ADVISORY BOARD MEETING AGENDA THURSDAY,JULY 6,2 2023, 8:30. A.M. COMMISSIONERS MEETING ROOM, BASEMENT  MEETING CALLED TOORDER: Joe Keller, President Galen Bickel, Secretary Fred Miller, Member Phil Ricco, Member Chuck Gojmerac, Member Frank Kopriva, Member Bill Sell, Member Melissa Harpster, Commissioner's Office Amy Webster, Liaison Commissioner Paul Shaffer, Public Works Jim Pooler, Building and Grounds/Maintenance Others OLD BUSINESS: Motion Motion DCNR Grant:  ROLLCALL:  Approval ofMeeting Minutes of May 4,2023 and June 1,2023: Approval of] Financial Report for the month of May and June 2023:  Second Second  DCNR is tol be releasing the first draw of grant funds. Long at Keller Engineers for final execution with Stelco,  The Commissioners approved the Stelco Change Order for conduit. Signed Change Order sent to Adam Request for approval of Application for Payment #1 received from Stelco, in the amount of$27,238.17. Request for approval of Application for Payment #1 received firom John Claar Excavating, in the amount of  Motion $101,339.59. Motion Construction update. Trail Signs Installation: Update. Water Leak Repair at] Pavilion 1: Update. Motion Gate Painting/Repair: Update. Hiring of] Head Groundskeeper: Update. Items on backburner: NEW BUSINESS: CBRC Summer Kids Camp: Park and Reci reserve account funds.)  Second Second  Discussion concerning need for updated estimate for Valley View road project.  Request for authorization ofa "not to exceed" dollar amount for water repairs at Valley View Park to  reimburse the County for expended funds for repair.  Second (Not tol Exeeed Amount  Status ofv working with) Donna Fisher on remaining streambank stabilization projects.  Status off footbridge replacement.  Request for approval of payment of an invoice received from CBRC for the Summer Kids Camp conducted: at Valley View Park, in the total amount of$4,500.00. (The Commissioners previously approved the allocation of  Motion  Second    Lawn Tractor: Playground Mulch: Park Bench: AYSO:  Discussion concerning the need toj purchase a new lawn tractor for the park prior to the 2024 season. Iam currently working with Becks Landscaping to obtain playground mulch. The Commissioners approved an allocation of Park and Reci reserve account funds for this purchase. (See email enclosed in your meeting packet.) The park bench in memory ofNellie Westover Barry donated by Mr. Francis L. Barry, Jr., is ordered. At least a six plus week delivery time. Working with The Awards Man for the purchase ofal bench plaque.  Discussion concerning the need for AYSO to: submit all required insurance certificates and endorsements prior tot their expiration on. July 1. To date they have only supplied a certificate ofinsurance. Emails sent to Samantha Rogers requesting thei required. needed endorsements. Last email sent tol her on June 28. Discussion concerning request received from Great Commission School to work with AYSO for use oft the soccer fields as they did last year to conduct their home soccer games. (See email enclosed in your packet  fori refèrence)  VALLEY VIEW PARK SSUES/CONCERNS:  ADJOURN: Motion  Second    BLAIR COUNTY PARK ANDI RECREATION. ADVISORY BOARD COMMISSIONERS MEETING ROOM, COURTHOUSE: BASEMENT  MEETING MINUTES THURSDAY, MAY 4,2 2023, 8:30 A.M.  Publici meellngs are belng! held both n-person andl byo conference call. To parlicipale Inl the meeling please dial! 1-408-419-1715. or 1-408-915-  6290 ande enier meelhng, mmber 2468097683 MEETING CALLEDTOORDER: President Keller called the meeting to order.  ROLLCALL: Members Present:  Joe Keller, President Chuck Gojmerac, Viçe-President Galen Bickel, Secrelary Phill Ricco, Member Frank Kopriva, Member Members Absent: Fred Miller, Member Bill Sell, Member Other's Present: Maintenance). OthersAbsent: Paul Shaffer (Public Works/Highvay). OLD BUSINESS: Approyal ofl Minutes: corrections or changes noted,  Melissa Harpster (Commissioner's Office), Amy Webster, (Commissioner) and. Jim Pooler (Public Works/Building  President Keller called for çorrections or changes to thet meeting minutes of April 6, 2023, There werei no  Motion by Galen Biokel, seconded by) Phil Ricco and unanimously approved to accept the minutes as  prepared,  Approval of Financial Report for the month of April 2023: President Keller called: for the Financial Report.  Melissa Harpster presented the Finançial Report fort the month ofMach 2023. There were no comments Motion by Chuck Gojmerac, seconded by Galen Bickel, and unanimously approved to accept the financial  noted. report as prepared. CBRC: 21 leaders.  Joe Keller requested approval of an allocation of Park and Recreation Reserve. Account Funds, in an amount nott to exceed $4,500.00 to conduct the CBRC: summer playground program at' Valley View Park. June 12,2023 through July7,2023 (with the exception ofJuly 4, 2023) from 9:00 a.m. to 3:00 p.M., maximum of5 50j participants witht two-  President Keller stated that he spoke with Mike Hofer and thej program is structured the same as prior year  programs conducted at Valley View Park. Discussion followed.  Motion by Phill Ricco, seconded by Chuck Gojmerac and unanimously approved to recommend that the  Commissioners approve the allocation request.    DCNR Grant:  President Keller stated that construction began May 1,2023. He stated that June 1,2023 is the delivery date ofthe amphitheater. He stated that amphitheater construction is scheduled for çompletion by August 9, 2023.  President Keller stated he would ask Adam Long to prepare an updated project timeline for thel board of  commissioners. Park Sign Replacement: Trail Signs: WaterLeak:  Melissa! Harpster stated that Jack White installed the new park entrance sign. signs should be placed as soon ast the May Election process is completed.  Melissa Harpster stated that Paul Shaffer and Grant Wills completed a walk ofthet trails and determined where the Jim Pooler stated that when repairing the original water leak it Was determined that there is yet another leak between pavilions 4 and 5, He request that the board consider an additional allocation of] Park and Reserve. Account Funds,  in an amount not to exceed $1,000.00 for the additional water leak repairs.  Discussion followed.  Motion by Galen) Bickel, seconded by Chuck Gojmerac and unanimously approved to request an allocation ofPark and Recreation Reserve Account #035 Funds in an amount not to exceed $1,000.00 for additional water leak  repairs.  Gate Repaira and Painting of Gates: Jim) Pooler stated that neither project is completed. Groundskeener Positions: Stremmbank Stabilization Proiect:  Jim) Pooler stated that he thought there was one-1 individual to begin employment near the end ofM May. Joe Keller stated that Paul Shaffer is coordinating the project withl Donnal Fisher at the Conservation District. Joel Keller stated that perl Donnal Fisher a General Permit is noti needed to replace the footbridge since thes area is under 100 acres. He stated that his office would prepare a waiver for thel bridge, detail for abutments, bridge deck Melissa Harpster stated that the online pavilion reservation system seems tol be working beautifully with no issues or  Footbridge:  andi rail, County work forces will replace the bridge as time permits.  Pavilion Online Reservation: complaints noted. NEW) BUSINESS: Election ofOfficers: for 2023/2024: President.  Motion by Phill Ricco, seconded by Galen Bickel and unanimously approved to reappoint Joe Keller Motion byl Phil Ricco, seconded by Galen Bickel and manimously approved to appoint Chuck Gojermac Motion' by Phill Ricco, seçonded by Chuck Gojmerac and unanimously approyed to reappoint Galen Bickel  Vice-President fillingt the expired term ofTim Hite.  Secretary.  VALLEY VIEWPARK) SSUES/CONCERNS:  Melissal Harpster asked. Jim Pooler ift there was a1 need for playground mulch or ballfield: sand.  Discussion followed.  Motion by Phil Ricco, seconded by Galen Bickel and unanimously approved to request an allocation of Park and Recreation Reserve. Account Funds #035, in an amount not to exceed $2,000.001 for playground mulch and  ballfield sand.    Joel Keller stated that he received an invoice from George Henry In the amount of$500.00 for removal of He stated that he would: see that the county received the invoice for payment processing.  the one-1 hazardous tree that was missed during thei initial tree removal project.  Discussion followed,  ADJOURN:  With no further business to discuss, President Keller called for a motion to adjourn the meeting,  Motion by Galen Bickel, seconded by Chuck Gojmerac and unanimously approved to adjourn the meeting,    BLAIR COUNTY PARK. AND) RECREATION, ADVISORY BOARD COMMISSIONERS MEETING ROOM, COURTHOUSE BASEMENT  MEETING! MINUTES THURSDAY,JUNE, 1,2023, 8:30 A.M.  Public meelings are being heldb both in-person and byo conference call. Toparticipaie. in the mecting please diall 1-408-419-1715 or 1-408-915-  6290 ande enter meeting? mmber21680976838 MEETING CALLED' TO ORDER: President Keller called the meeting to order.  ROLLCALL: Members Present: Joel Keller, President Phill Ricco, Member Mombers Abscnt: Chuck Gojmerac, Vice-President Galen Bickel, Secretary Fred Miller, Member Frank Kopriva, Member Bill Sell, Member  Non-Quorum present, therefore, the remainder oft thei meeting will bel held with discussion only.  Others Present: Works/Highway). Others Absent: Commissioner Webster. OLD BUSINESS: Approval of May4,20231 Meeting Minutes: No action taken due to non-quorum, No action taken due to non-quoru, DCNRGrant: Construction Update:  Melissa Harpster (Commissioner's Office), Jim Pooler (Public Works/Building Maintenance), Paul Shaffer (Public  Non-quoru, therefore, the remainder of thei meeting iill be held conductedl with diseussion only,  Approval of Iinancial Report for the) month ofl May 2023:  President Keller presented discussion concerning the: following items: Beginning to: set up the amphitheater around June 15 or 16, Road project will require obtaining an updated estimate. Roadway near soccer: fields break up material.  Pouring cement slab.  Trail Signs: WaterLeak:  Paul Shaffer stated that the posts are installed with the exception of near the amphitheater, Mr. Shaffer stated that  work installing the signs would begin on. June 2. Jim Pooler stated that the water leak repair is completed. Gatel Repair and) Painting of Gates: Jim) Pooler stated that neither project is completed. Groundskeeper Positions: groundskeeper position is filled.  Paul Shaffer stated that interviews for the head groundskeeper position is ongoing; however, the assistant    Streambank Stabilizafion Proiect:  Joel Keller stated that Paul Shaffer is coordinating the project with the Conservation District, using left over materials from the trail sign project on the footbridge replacement project.  Footbridge:  Joel Keller stated a general permit ist not required since the area is under 100 acres, Discussion followed regarding Melissa Harpster stated that the online pavilion reservation system seems to be working beautifully withi no issues or  Payilion Online Reservation: complaints: noted. NEWBUSINESS: Nothing to discuss,  VALLEY VIEW PARK ISSUES/CONCERNS: tractor be replaced prior to the 2024 season,  Paul Shaffer provided two-2 estimates for a new lawn tractor for the park, Mr. Shaffer recommended that the park's  Paul Shaffer presented discussion conceming the need lo purchase hedge trimmers.  ADJOURN:  With no further business to discuss, the meeting adjourned.