CHIEF CLERK AGENDA October 6, 2021  SPECIAL ORDER OF BUSINESS:  Proclamation - Domestic Violence Awareness Month  Alexandra Brooks Director ofPrevention  NEW BUSINESS: None.    MEMORANDUM  October 6, 2021  TO:  Commissioner Irey Vaughn Commissioner Maggi Commissioner Sherman Lisa L. Cessna, Planning Director  FROM:  SUBJECT: Agenda Meeting - October 6, 2021  1. Parks and Recreation - Division Order  Planning recommends approval ofa an amended division order with Range Resources fort the Galaran Unit 4H in Jefferson Township as associated with the Panhandle Trail. The amendment revises the unit acreage from 500.1543 acres to 613.1863 acres and maintains the  decimal interest of0.00063603  2. Liquid Fuels - Cross Creek 5 paving  Planning recommends approval ofa contract with. Morgan Excavating LP/Pompei, Inci ina an amount: not to exceed $22,000 for paving the approach roadway on the Cross Creek #5 bridge in Cross Creek and Independence Townships. The paving is the final repair required from flood damage incurred during the September 1f flooding event in Avella. Costs will be paid  from Act 44 bridge funds.    Countp of Dashington  FINANCE DEPARTMENT 95 WEST BEAU STREET - SUITE 430 WASHINGTON, PENNSYLVANIA  BOARD OF COMMISSIONERS DIANA IREYY VAUGHAN CHAIR LARRY MAGGI VICE CHAIR NICK SHERMAN PHONE: 724-228-6724  COMMONWEALTH  JOSHUA. J.H HATFIELD FINANCE DIRECTOR PHONE: 724-228-6894 FAX: 724-228-6941  OF PENNSYLVANIA  15301  AGENDA MEETING - October 6, 2021  1. Finance, on behalfof Behavioral Health and Developmental Services, respectfully requests the Board of Commissioners: ratify a grant application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for thel Prevention and Diversion Care Manager project. The grant application isi in the amount of$145,824 and will be for the period  ofJanuary 1,2022 through December: 31,2023.    HUMAN RESOURCES INTEROFFICE MEMORANDUM  TO: FROM:  CINDY GRIFFIN SHELLI ARNOLD  DIRECTOR OF HUMAN RESOURCES  SUBJECT: AGENDA ITEMS FOR 10/7/21 MEETING  DATE:  OCTOBER 1, 2021  Human Resources respectfully requests the Board of Commissioners approve a revision to the Public Comment Policy. The policy will now permit that in the event that a large number of residents attend in concert to comment on a particular matter, a designated spokesperson will be afforded five (5) minutes to speak on behalf of the group. All other  provisions of the policy will remain the same.    MEMORANDUM  TO:  Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman  FROM: Department of Human Services SUBJECT: Agenda Meeting October 6, 2021  1.  Behavioral Health and Developmental Services -1 Provider Agreement Addendums Behavioral Health and Developmental Services is requesting approval of the following provider agreement addendums for the period July 1,2020 through June 30, 2021. No additional county  funds are required. PROVIDER Global Wordsmiths Pediatric Therapy Professionals  ORIGINAL AMOUNT $ 789.00 9 40,614.00  ADJUSTED AMOUNT $ 798.00 52,899.00  2.  Behavioral Health and Developmental Services = Letter of Agreement. Addendum Behavioral Health and Developmental Services is requesting approval ofal letter of agreement addendum with Susquehanna Software, Inc. for the period of) July 1,2021 through December 31, 2021. The quarterly maintenance cost will increase from $700 to $750 and all other provisions  will: remain unchanged. No additional county funds are: requited. Children and Youth Services - Provider. Agreements  3.  Children and Youth Services is requesting approval oft the following provider agreements for the period July 1, 2021 through June 30, 2022. No additional county funds are. required.  PROVIDER Alternative Living Solutions Family Care for Children and Youth, Inc. Dr. Eric Bernstein Every Child Inc. Blueprints - Parents as Teachers Life Span Family Services Taylor Diversion Programs, Inc. Adelphoi Village - MST Adelphoi Village - Sex Offender Assessment Adelphoi Village - IHPTA Adelphoi Village - FGDM Adelphoi Village ART Total  AMOUNT 300,000.00 200,000.00 100,000.00 20,000.00 100,000.00 400,000.00 250,000.00 140,000.00 25,000.00 425,000.00 200,000.00 50,000.00 $2,210,000.00    BOARDOF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICECHAIR, NICK SHERMAN (724)228-6724  Randy K. Vankirk Director ofPurchasing Phone: 724-228-6729 Fax: 724-250-6555  1781  COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTHOFF PENNSYLVANIA IOOWESTBEAUSTREET,SUITE402 WASHINGTON, PA 15301  TO: FROM: DATE:  BOARD OF COUNTY COMMISSIONERS RANDY VANKIRK, DIRECTOR OF PURCHASING  OCTOBER 1,2021  SUBJECT: AGENDA ITEMS FOR OCTOBER 06, 2021-MIN#1137  REV #4  .  BIDS/BID CONTRACT/EXTENSIONS  A. Bid/REPRFOAward  1.WCCF Facility Needs Assessment - Contract #D92221-Assessment RFQ The Purchasing Department, respectfully requests Board of County Commissioners award the RFQ contract fort the Facility Needs Assessment for the Correctional Facility to Justice Planners, Columbia, SC, at a total cost of $70,618.00. Total cost will be funded from the American Rescue Plan Act Fund. 2.BidAward-MPP- Contract #092221-JMPP  Purchasing, respectfully requests thel Board of County Commissioners award the bid for products under the "Joint Municipal Purchasing Program" for Washington County to the following vendors based on their per unit cost as submitted int their bid proposals:  A-ZJanitorial, Washington, PA  Compass Minerals America Inc, Overland Park KS  All items have been awarded to thel lowest most responsive and responsible bidders meeting specifications. Ifa approved, this contract willl be effective date of approval through September 3.RFP Award - Psychologist = Contract 07071-Fsycholopist & 092221-Psycholopist Purchasing, on behalfo of Kim Rogers, HSI Director, Shelli Arnold, HR Director, and. Anne Schlegel, CYS Director respectfully requests thel Board of County Commissioners award the request for psychological services to the following vendors based on their per hourly rates  30, 2022, at a total yearly cost of approximately5I0,000.  and expertise:    Michael Crabtree Ph.D., Washington PA Terry O'Hara Ph.D., Pittsburgh PA Dr Eric Berstein, Pittsburgh PA DrE Rosenblum, Pittsburgh PA  B. Bid Contract Purchases  1.RAME- Contract #071019-Roof  Purchasing, on behalf of Warden Fewell, respectfully requests the Board of County Commissioners authorize R.A.M.E. Inc., Washington, PA, our contract ofr record, to perform work including all labor, material, equipment and supervision to complete the following scope ofv work at a cost of $66,000.00. Act 13 funding has been recommended.  Remove & dispose existing insulation and membrane.  Supply andi install ai new mechanically attached layer of1.5" poly, installations on Supply andi install new 060. Johns Manvile black EPDM on top and both sides of ductwork with associated flashings and trims on the Correctional Facility Roof  top and both sides of ductwork.  C. Authorization to Bid/Request roposalOualfications  1.Cloud phone system  Purchasing, on behalf of Ryan Anderson, IT, respectfully requests the Board of County Commissioners authorize the advertising for Proposals for a cloud phone system.  II. AGREEMENTS & CONTRACTS/ADDENDUM A. Professional Service Agreements 1.Document Scanning Services  Purchasing, on behalfofDebbie Bardella, Recorder of Deeds, respectfully: requests the Board of County Commissioners approve al Document Scanning Services Agreement with Reynolds Business Systems, Emmaus, PA., at an estimated cost of$15,508.75 to bei funded Note: This agreement includes scanning, indexing, adobe PDF formatting and conversion into their current operating system, "Landex." * It will include the 1781 to 1924 and 1925 to 1951 Mortgage indices. This will conclude all such indices being aj permanent part oft their Additionally, neither Scantek, Inc. nor Kofile are ablet to perform the scanning, indexing, adobe PDF formatting and conversion into our current operating system utilizing thel Russell Purchasing, on behalfof Shelli Arnold, Human Resources, respectfully: requests the Board ofCounty Commissioners authorize a professional services agreement with CBY Systems, Inc., York, PA for the purpose of providing pre-employment services for law enforcement employees related to PA Act 57. Membership fee per year is $45.00 with respective fees for  from the Recorder of Deeds Records Improvement Fund.  operating system. Key System. 2. Professional Services  applicants not to exceed $125.00 per applicant.  3.Satellite Phone Service  Purchasing on behalfof Public Safety, respectfully requests Board of County Commissioners approve an annual Satellite phone service agreement with SatphoneStore, Miami Florida  2    for the total amount of $595.00/year whichi includes 20 free minutes per month after which The service on their handheld satellite phone is currently invalid/expired. This phone was traditionally equipped with a prepaid SIM that would have al bank of minutes available that expired after a certain time period. Public Safety would like toj proceed with this postpaid Purchasing on behalfofTom Flickinger, Treasurer respectfully requests thel Board of County Commissioners enter into an agreement for an on-premise Payment Processing Software /Services with Creditron Corporation, Rockville MD for the following amounts:  per minute charges will apply.  option, since iti is cache equipment that is not regularly used. 4.Payment Processing Software/Services- = Professional Services  Purchase price $32,540.00 Annual ubseription/Maintenance-58.325.00 Hosting Fee-$1200.00month  Ifa approved, this agreement is for one (1): year from execution and shall automatically renew yearly thereafter unless terminated by either party with ninety (90) days written notice prior to the contract renewal date. This proposal was reviewed and: recommended for award by Note: We are agreeing to the 90 days as it will take this long to award and implement ai new  Tom Flickinger and Purchasing.  system. The Treasurer's office cannot be without a system.  III. STATECONTRACT/COSTARS PURCHASES  1.CoStars 3-1 Pure Storage Solution  Purchasing, on behalfof! Ryan Anderson, Information Technology, respectfully: requests the Board of County Commissioners approve the purchase ofal Pure Storage Flash Array, Extended Service. Agreement, including install. The total cost is $31,095.52, and the proposed vendor is AEC Group of Oakdale, PA. Ifapproved, the proposed purchase would be paid via ACT-13 funding. Thej proposed purchase is covered under the Costars 3 contract, and  therefore does not require bidding.  MIN #1137, Dated 10/07/2021  3