WASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, October 20, 2021  I. Invocation  II. Approval ofl Minute PB 9-15-21 dated September 15, 2021  III. Public Comment  IV. Warden's Report  V. Bills  VI. Old Business VII. New Business  VIII. Adjourn Meeting  D. Vaughan N. Sherman L. Maggi M. Namie S. Romano J. Walsh President Judge DiSalle J. Haynes  J. Grimm S.A Arnold C.Griffin J.H Hatfield J.J Fewell J.Thornburg C.Sams    Minute No. PB9-15-21  September: 15,2021  Ther meeting oft the Washington County Prison Board was heldi in Washington County Correctional Facility, 100 West Cherry Avenue, Washington, Pennsylvania, with thef following members being present: Commissioners' Dianal Irey Vaughan, Nick Sherman and Larry! Maggi: Judge John DiSalle; Mike! Namie; District Attorney Jason' Walsh; and Sheriff Sam Romano.. Also present were County Solicitor Jana Grimm; Warden) Jeffrey Fewell; Deputy Warden Chris Cain; Major David Coddington; Chief of Staff) John Haynes; Human Services Director Kim Rogers; Human Resources Director Shelli Arnold; Finance Director Josh Hatfield; Chief Clerk Cindy Griffin; Executive Secretaries Patrick Geho and! Randi Marodi; Administrative. Assistant Joyce' Thornburg; Captain Jamie Restanio; Officer Kiers Gloady; Chaplain Mike Pierson and Susan Woznichak of PrimeCare. Mrs. Vaughan called the meeting to order at approximately 11:05 a.m., and Chaplain Pierson Mrs. Vaughan askedi ift there were any corrections, additions or omissions tol Minute No. PB8-18-21, dated August 18, 2021, eachi member having received a copy. Ity was moved by Mr. Sherman ands seconded by Mr. Maggi that Minute No. PB 8-18-21 be approved. Thei motion was carried unanimously with thel Board: signifying their approval by stating  led the meeting withi thei invocation.  "Aye". PUBLICCOMMENTS None. WARDENSREPORI Administrative Fee Social Security Monthly sub-total Year-to-date grand total Work Release Inmates Weekend Inmates Monthly sub-total Year-to-date grandt total  Income from Other Units for the] Maintenance ofInmates for August2 2021  $6,636.75 $600.00 $7,236.75 $77,303.78  Program) Fees and Room: and Board Income for August 2021  Billed Collected -0- -0- -0- -0- -0- -0- -0- -0- Male Female Total 47 7 54 0 0 0 0 0 0 Male Female Total 229 49 278 276 56 332 216 151 23 3 $8,850.00  Status ofInmates Confined: at thel End of August 2021  Full-time Inmates Workl Release Inmates Weekend! Inmates Inmates. Awaiting' Trial and/or Sentencing Totall Inmates Examinations Performed byt thel Physician New Commitments Dental Extractions Medical Transports Performed byt the Sheriff Contracted. Housing Fee/Month  Warden started off! his reportt tot thel Board introducing the Officer oft the Month for August, Officer Kiers Gloady. Officer Gloady addressed the Board stating that he was grateful for the job and that he wasj just happy tol bel here each day. Shift commander Captain Restanio also thanked him for Warden Fewell stated that the current headcount is 332. He: statedt that thel bookings are: 50% ofv what they werei in 2018: andt that they year-to-datel bookings are at 1385 which is relatively low. Currently thel bookings are between two and five per shift. He went on to explain thata as far as the average daily population goes, itis 26%! higher than in February and that the: average length ofs stay Judge DiSalle responded tol Mrs. Vaughan'si inquiry stating that one oft the explanations for the increased length ofs stayi is duet tol holdovers for trial dates that! have been pushed back as well: as push  his service.  from 2018i is 35% higher even though the bookings havel been cuti inl half.    back fromt thel Department of Corrections not tos sentence tot the State. Warden Fewellr remarked that many timest thel Department of Corrections manages their population by pushing backt tot the County. Subsequently, Warden Fewell: statedt that the quality ofr medical carel hasi improved over the last quarter. He commented thatl both the mental and mediçal quality of care hasi improved tremendously andt that PrimeCare is a company that has raised the! bar. Warden Fewell attributed the steady decline ini medical transports to experience and protocol noting that there were eighteen medical transports tot thel hospital in) June, fivei inj July andt threei in August. Warden Fewell: stated that $8,850 was paidt to Greene County in contracted housing. He explained that contraçting out! housing isl budgeted andi is used as a means to control population. He commented on the pod count explaining thate each! podi is given al maximum capacity ofbeds, not cell, ofwhich manya are double bunked. He: statedt thatt the dorm style cells may be problematic even outside oft the COVID environment but thati it can be: ac discussion fori future planning. He also explained that when there are concerns with custody care control for cases thati involve inmates with serious charges that the County may swapi inmates with Greene, Westmoreland, Allegheny and Beaver Mrs. Vaughan noted that thef facilityl hasl had! headcounts exceeding 400 in the past and that the County did noti incurt thel high contract housing costs that: are currently beingi incurred. She asked Warden Fewell to explain what! has changed. Deputy' Warden Cain responded bye explaining that the worki release program, which! has ceaseds since COVID, allowed thes spacet tol be used by otheri inmates whent those on worki release were out workingi ini thec community. It was also pointed out that the work release uniti isi now being usedt tol house thef female population, andt the female uniti is now used tol house those inmates under quarantine which also explains why! bringing backt the work release program during they pandemic would add to overpopulation concerns: already complicated by COVID. Moving on, Warden Fewell notedt thei following updates: Beacon) Jaill Management. System (JMS) deployed on) July 18, 2021 (and monitored) Upgraded videol kiosks/network andt tablets deployed on August 9, 2021 PAI DOC inspection/audit: rescheduled for September: 27,2021 All paid farmed-out: inmates were returned to our facility on! September 10, 2021 Inmate tablets were deployed on September 8-9, 2021 throughout the facility Roofi is near completion and onlyl lightning rods remain tol bei installed Mr. Haynes wanted to clarify the decision facing thel Board is whether to contract housing out to other counties ort to discontinue the quarantining period: sincet thei issuei is space: andi nots staffing. Warden Fewell stated according! National Institute of Corrections, the' WCCF is near capacity. Warden Fewell respectfully requested thel Prison Board to consideri inmate farm-out operations usinge existing contract with Greene County to mitigate jail overcrowding: and Mrs. Vaughan asked ift thec contracted housing expenses were going to exceed the annual budget. Mr. Hatfield indicated thatt the budget would be exceeded. Mrs. Vaughan inquired as to whether the County could apply any oft the Rescue. Plan funding against contract housing expenses. Thisi iss something that willl bel looked att to determine ifc contract housing expenses that are COVID related would be an allowable expense. Additionally, Judge DiSallei inquired as to whether the Inmate Welfare. Account funds could be used as another possible funding source, buti it was determined that the Countyi is statutorily responsible: for the welfare and care ofi inmate population. Inr response to) Judgel DiSalle'si inquiry relating toj juveniles, Warden! Fewell stated thatt the WCCF currently has one 15-year oldj juvenile in custody separated by sight ands sound. Allegheny County closed down the! Schuman Detention Center andt thesej juveniles were transferred to Allegheny County Jail and are housedi in a separate wing whichi isf full. Therefore, the 15-year oldj juvenile currently in custody at WCCF has notl been permitted tol be transferred to Allegheny County. It was moved by Mr. Sherman: and: seconded by Mr. Maggi to accept thel Warden's Report. The motion was carried unanimously with the Board signifyingt their approval by stating' "Aye". Mrs. Vaughan called ane executive session at approximately 11:30 p.m. to discuss public saftey. Mrs. Vaughan reconvened the meeting followingt the executive: session ata approximately 11:32 a.m. Mr. Namie presented to thel Board for their consideration and approval oft thel bills dated Itwas moved! by Mr. Namie and seconded by Mr. Sherman, approvingt the! bills dated September: 15,2021. The motion was carried unanimously with the Board signifying theira approval  Counties withz zero charge.  All windows willl be coveredi in October 2021  COVID-19: management.  September 15, 2021, in the amount of $194,734.79.  by stating' "Aye". (Seel list ofbills attached hereto and made ap parthereof.)    OLDBUSINESS None. NEW BUSINESS None. approximately113gam.  There being no further business, Mrs. Vaughan declared the meeting adjournedat  THEI FOREGOING MINUTES: SUBMITTED. FOR APPROVAL:  2021  ATTEST:  SECRETARY    Warden's Prison Board Agenda- October 20, 2021  1. Jail statistics 2. ACTIONITEM-  PROPOSAL #1 Legal Research Agreement  Lexis Nexis  IWarden Fewell, respectfully requests the Board of County Commissioners approve an agreement with Lexis Nexis to install inmate law library services to all 225 inmate tablets deployed facility-wide at no additional cost to our current digital inmate law library service  agreement.  Note: This is a stand-alone system. There are no books or CD's. CONTINGENT UPON PRISON BOARD APPROVAL.  NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITYIS  ll!!l!!!!!!!!!!NNNNNN  PROPOSAL #2- Contract 040517-CS-RFP  -Keefe Supply-A Addendum- Commissary Services--  IWarden Fewell, respectfully requests the Board of County Commissioners approve an addendum to our agreement with Keefe Supply Company, Strongsville, Ohio for the reduction of Commission (Commissary only) from 34.25% to 31%. All other terms and conditions oft the original agreement and previously approved addendum remain unchanged. NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITYIS  CONTINGENT UPON PRISON BOARD APPROVAL.  Ill!!IlIIIII!!!!NNNUNNNNNNINNNNNNNNNNN I,Warden Fewell, respectfully requests the Board of County Commissioners approve a purchase agreement with Encartele for the purchase of five 50" Broadcast Display HDTV's and accessories, including 1 year Campaign Management Services (101 hours of remote services designing, managing and updating campaigns) as directed by Correctional facility stafff for reporting, training, P&P, Etc. Total cost $4,000 to be funded from the Inmate trust funds. These TV screens constantly display bonding information, inmate PREA orientation video, command information, COVID-19 protocols, mealvistationferation schedules and more. NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITYIS  PROPOSAL #3-  Broadcast Display for WCCF  CONTINGENT UPON PRISON BOARD APPROVAL.    NNNNNNNNNNNNNNNNN!!!!!llllll.NNNNNNNIIANNN  PROPOSAL #4- Assessment RFQ  WCCF Facility Needs Assessment - Contract #092221-  I,Warden Jeff Fewell, respectfully requests the Prison Board and the Board' ofCounty Commissioners award thel RFQ contract for the Facility Needs Assessment for the Correctional Facility to. Justice Planners, Columbia, SC, at a total cost of $70,618.00. Total cost willl be funded from the American Rescue Plan Act Fund. NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITYIS CONTINGENT UPON PRISON BOARD APPROVAL.  ll!ll!ll!!!!!!NNNN!NNNNNNNN  PROPOSAL #5-  RAME - Contract #071019-Roof  I,Warden Fewell, respectfully requests the Prison Board and the Board of County Commissioners authorize R.A.M.E. Inc., Washington, PA, our contract ofrecord, to perform work including all labor, material, equipment and supervision to complete the following scope of work at a cost of $66,000.00. Actl 13 funding has been recommended. Remove & dispose existing insulation and membrane.  Supply and install ai new mechanically attached layer of 1.5" poly, installations on top Supply and install new 060 Johns Manvile black EPDM on top and both sides of ductwork with associated flashings and trims on the Correctional Facility Roof NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITYIS  and both sides of ductwork.  CONTINGENT UPON PRISON BOARD APPROVAL.    Washington County Correctional Facility Invoices October 20, 2021 Housekeeping Supplies Bid Kitchen Equipment Repairs Bid Produce Bid BreadE Bid Employee Travel Employee Travel Plumbing Goods Bid Energy Utility Services Aug/21 PO# 44224. Electronic Hardware PO# 44037- Hardware PO# 44288- Laundry! Detergent Cost Per CopyE Bid Housekeeping! Bid Industrial Commodities Bid PO# 44265 Inmate Management System Equipment PO# 44289- Equipment Maintenance Coffee Bid Fire Alarm Systems Bid Employee Background Checks Water Utility- 07/30-09/29/21 Contracted Medical Services Nov/21 Document Imaging Services Bid Milk Bid Liquid Fuels Utility Service- Aug/21 Uniform Bid PO# 44250- Furniture Housekeeping Bid Telecom Service- 09/17-10/16/21 Office Supplies Bid Power Utility- 08/23-09/21/21 Employee Travel Total 10/20/21 Meeting  AZ. Janitorial Services LLC AIS Commercial Parts & Service Albano's Bimbo Bakeries USA *Cain, Chris Coddington, David *Colt Plumbing Company *Columbia Gas ofF PAI Inc. "Cornerstone! Detention Products Inc. "Craftmaster Hardware *Ecolab Inc. *FBMC Capital LLC Frye. Jack and Sales Service Grainger WV WI Inc. *Guardian RFID *Hobart Service J.D. Marral Hotel andF Restaurant SVC Johnson Controls Inc. *PAS State Police Pennsylvania. American' Water Co. Primecare! Medical Inc. *Riçoh USAI Inc. Schneider's Dairyl Inc. "Sprague Operating Resources LLC Trapuzzano's Uniforms *Tri-State Office Furniture Trimark SS Kemp *Verizon Wireless "WE BI Mason Co. Inc. "West Penn Power "Worldview' Travell LLC *Paid as required by due date  $ 5,162.83 $ 212.63 $ 2,105.27 $ 2,387.48 $ 173.39 $ 367.52 $ 682.65 $ 2,339.96 $ 1,495.00 $ 1,510.00 $ 503.62 $ 89.45 $ 1,170.00 $ 1,183.07 $ 324.70 $ 3,359.74 $ 1,685.10 $ 385.00 $ 176.00 $ 19,742.45 $ 133,381.19 $ 671.98 $ 2,850.53 $ 984.71 $ 20,263.00 $ 157.50 $ 1,260.00 $ 160.04 $ 179.99 $ 13,404.00 $ 12,230.53 $ 167.98 $ 230,767.31  Washington EV Washington. Joint Authority Sewage Ulility Service- 07/29-08/30/21