CHIEF CLERK AGENDA February 16, 2022  SPECIAL ORDER OF BUSINESS: Nos special order of business. NEW BUSINESS:  Chief Clerk respectfully requests the Commissioners adopt a resolution in support ofmaintaining the  entirety oft the County of Washington in a single congressional district.    MEMORANDUM  February 16, 2022  TO:  Commissioner Irey Vaughn Commissioner Maggi Commissioner Sherman Lisa L. Cessna, Planning Director  FROM:  SUBJECT: Agenda Meeting - February 16, 2022 1. Planning - Courthouse Tours 2022 at a cost of $4,000.  Planning recommends approval ofa contract with the PA Trolley Muséum, Inc. toj provide group tours of the Washington County Courthouse from January. 1, 2022 to. December 31,    79  County of asbington  FINANCE DEPARTMENT COMMONWEALTH PENNSYLVANIA 95 WEST BEAU STREET- SUITE 430 WASHINGTON, PENNSYLVANIA 15301  BOARD OF COMMISSIONERS DIANAI IREYV VAUGHAN CHAIR LARRY VICE CHAIR MAGGI NICK SHERMAN PHONE: 724-228-6724  JOSHUAJ.HATFIELD FINANCE DIRECTOR PHONE:724228-6894 FAX:7 724-228-6941  OF  AGENDA MEETING -1 February 16, 2022  1. Finance, on behalf ofPublic Safety, respectfully: requests thel Board of Commissioners approve ai renewal agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management. Agency, for thel FFY 2021 emergency: management performance grant program. The agreement is int the amount of$155,761 and will be fore the period of 2. Finance, on behalf ofTax Revenue, respectfully requests the Board of Commissioners approve the renewal of the annual maintenance and support fori iasWorld with Tyler Technologies. The maintenance and support is in the amount of$154,835 and will be for 3. Finance, on behalfofTaxi Revenue, respectfully requests the Board ofCommissioners approve an addendum to the agreement with Blane A. Black & Associates for legal services related to' Tax Revenue, including Tax Claim Bureau. The addendum changes the definition of"Director" to be the currently appointed Director ofTax Revenue and any successor. All 4. Finance respectfully: requests the Board of Commissioners to approve an resolution appointing PNCI Bank, National Association as the successor trustee oft the Washington County OPEB Trust. This action reaffirms the previously approved action made on December 1, 2021 whereby PNC Bank was appointed custodian ofthe Washington County  October 1,20201 through March 30, 2022.  the period ofMarch 1,2022 through February 28, 2023.  other terms and conditions ofthe agreement: remain the same.  OPEB Trust.    MEMORANDUM (Revised)  TO:  Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman  FROM: Department ofHuman Services SUBJECT: Agenda Meeting February 16, 2022  1.  Behavioral Health and Developmental Services - Provider Agreement Addendum Behavioral Health and Developmental Services is requesting the approval ofaj provider agreement addendum with Pressley Ridge to extend the term six months through June 30, 2022. The contract authorization amount will remain the same and no additional county funds are  required.    BOARDOF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICECHAIR, NICK SHERMAN (724)228-6724  Randy K.Vankirk Director of] Purchasing Phone: 724-228-6729  1781  COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTHOFI PENNSYLVANIA 95WESTBEAUSTREET: SUITE430 WASHINGTON,PA 15301  TO: FROM: DATE:  BOARD OF COUNTY COMMISSIONERS RANDY VANKIRK, DIRECTOR OF PURCHASING  FEBRUARY 14, 2022  SUBJECT: AGENDAITEMS FOR FEBRUARY 16, 2022-MIN#1146  I.  BIDS/CONTRACT EXTENSIONS/PROPOSALS  A. Bid/RFP Award  1.Bid Award- Buffalo No. 29] Bridge Project- Contract 012622-Buffalo 291 Bridge Purchasing, on behalfofLisa Cessna, Planning, respectfully requests the Board of County Commissioners award thel bid for the replacement oft thel Buffalo No. 291 Bridge Project to "Hogan's Heroes, Inc. dba J5 Construction," Eighty Four, PA, in the amount of This project has been awarded to the lowest most responsive and responsiblel bidder meeting  $826,995.00. Funding will be from Act 13.  the specifications.  2.1 Election Supplies- Contract #020922-ES their submitted "per unit" bid prices.  Purchasing, on behalf of Melanie Ostrander, Elections, respectfully requests thel Board of County Commissioners award the bid for Election Supplies to the following vendors at  Category LI,II&IVA- William Penn Printing, Pittsburgh PA Category IVB- Consolidated Graphic Communications, Bridgeville, PA Ifapproved, this contract will be effective DOA, 20221 through December 31, 2022. This bid is being awarded to the lowest most responsive and responsible bidders meeting specifications. Bid responses were: reviewed and recommended for award by Elections and  thel Purchasing Department. B. Bid Contract Extensions  1.Coffee & Equipment = Contract0/47-Cefkes    The Purchasing Department, respectfully requests the Board of County Commissioners extend the bid award for Coffee & Equipment to J.D. Marra Hotel & Restaurant  Service, Washington, PA, at the following costs. a. Coffee Ground 24bs/cs-S102.48  b. Columbian Coffee - Regular-3 39/2oz/cs- $36.18/cs Columbian Coffee - Regular- - 42/25026s-541.06cs d. Columbian Coffee - decaf- 42/2oz/cs -$36.20/cs  Ifapproved, this contract will be effective DOA through July 315, 2023, under the same contract terms and conditions, with an option to extend for one additional year.  C. Authorization to Bid/Request Proposals 1.Industrial Commodities  Purchasing, respectfully requests the Board of County Commissioners authorize the advertising for Industrial Commodities for Washington County.  2.Kitchen & Housekeeping Supplies  Purchasing, respectfully requests the Board ofC County Commissioners authorize the advertising for Kitchen & Housekeeping Supplies for Washington County.  D. Change Order tol Bid Contract change order.  Purchasing respectfully requests the Board of County Commissioners approve the following 1.Change Order- WCCF Roof Replacement- Contract #122320. - WCCF] Roof Purchasing, on behalfo of Warden Fewell, WCCF, respectfully requests thel Board of County Commissioners approve the following change order with Ramp Construction Company, Change Order #1, Addi in the amount of $6,000.00 to provide 6 crickets (ridge structure) to Thi Change Order will increase the amount oftheir contract from $511,000.00 to $517,000.00 ands was reviewed and recommended by Warden Fewell, Paul Krajacic,  Inc., Eighty Four, PA.  divert water due to the unknown: roof deck deflection..  McMillen Engineering Inc., and Purchasing. II. AGREEMENTS. & CONTRACTS/ADDENDUM A. Professional Service Agreements 1.Status Solutions Agreement  Purchasing, on behalfof] Ryan Anderson, IT, respectfully requests the Board of County Commissioners approve our annual Service Fee with Status Solutions for seven (7) Wide Area Mobil Duress pendants with two way talk and GPS location technology for the Washington County Courthouse. Total cost is $2,100, including set-up, installation, training &s shipping. Funding will be from either the Court adminisration or the. Judges' individual 2.D Digital StaffTraining -N NIJO National Institute for Jail Operations Thel Purchasing Department, on behalfof Warden Fewell, Correctional Facility, respectfully requests thel Board of County Commissioners approve an agreement with National Institute for Jail Operations (NIJO) for the purpose of access to a variety ofonlinej jail  budgets.  2    training resources for an annual cost of$9,9001 based upon 100 annual users at $99 per Ifapproved, this agreement will bei in effect for a one year period, beginning on. June 1,2 2022 NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITYIS CONTINGENT UPON: PRISION BOARD APPROVAL. NOTE: The National Institute for. Jail Operations (NIJO) developed the Detention & Corrections Online Training Academy (DACOTA) toj provide detention and correctional administrators, supervisors and linel level officers with easy access toi interactive and engaging online jail training. DACOTA curriculum is based on applicable case law to ensure course content is defensible and current to what the courts will require oft those who operate detention and correctional facilities. Purchasing on behalf of Courts, respectfully requests thel Board of County Commissioners authorize an addendum to our current lease agreement with MTC Development Partners, McMurray PA, forl MDJ 27-3-1 (McMurray) to transfer thel Lessor from MTC Development Partners tol Mountain Capital PartnersLLC, Pittsburgh, PA. Ifapproved, this agreement will continue through March 31, 2024, under the current contract terms and 4.Burgettstown Senior Center- - Hickory Telephone Residential and Commercial Thel Purchasing Department, on behalf ofMary Lynn Spilak, Aging Services, respectfully requests the Board ofCounty Commissioners approve an agreement with Hickory Telephone Company, Hickory, PA fori internet service, 100 mbps Business at a total cost of $71.99 per month and' Wireless Network Maintenance: $8.50/mo. Funding will be from their  person. Funding willl be from their Operating Budget. through May 31,2023 with options fori renewal.  3.Magisterial Dars7-ialer  conditions. Apreement  Operating Budget.  Note: This will replace our current Verizon Service Agreement. 5.Professional! Services- Courthouse Courtroom Construction Manager Purchasing, on behalf of Justin Welsh, Director of Building & Grounds, respectfully requests the Board of County Commissioners approve a Professional Service Agreement with MacBracey Corporation, Washington, PA, to provide Construction Management Services for the Courthouse Courtroom Project at al lump sum total cost ofs $80,600. Ifapproved, this Agreement will be effective DOA, and continue until project completion.  Funding will be from the American Rescue Plan Act Fund. 6.051221-SCAN-RFP Scanning & Indexing Services  Purchasing, on behalf of. Jamie Knizer, Law Library/Records Center Director, respectfully requests thel Board of County Commissioners approve a proposal for Scanning and Indexing with Scantek, Inc., Willow Grove, PA, our contract of record, in the amount of $189,923.15 for thel Prothonotary and Register of Wills. Project expenses will be satisfied 7.Software Support & license agreement-Optical Storage Solutions, Inc. Purchasing, on behalf oft thel Recorder of Deeds, respectfully requests thel Board of County Commissioners approve a software support & license agreement with Optical Storage Solutions, Inc., ofLebanon PA, for the' Washington County Recorder ofDeedsl LANDEX System for at total cost of $16,348.67: for 21 licenses. The Term oft the agreement is for 12  using American Rescue Plan Act Funds.  3    months beginning March 1, 2022 and ending] February 28, 2023. Software support shall be billed based upon the! $106.251 hourly rate. Cost willl bej paid from the Recorder ofDeeds  Operating budget.  MIN #1146, Dated 02/17/2022  4