CHIEF CLERK AGENDA November 29, 2022  SPECIAL ORDER OF BUSINESS: No special order of business. NEW BUSINESS: No new business to report.    Countp of asbington  FINANCE DEPARTMENT 95 WEST BEAU STREET - SUITE 430 WASHINGTON, PENNSYLVANIA  BOARD OF COMMISSIONERS DIANAI IREY VAUGHAN CHAIR LARRYI MAGGI VICE CHAIR NICK SHERMAN PHONE: 724-228-6724  COMMONWEALTH  JOSHUA J. HATFIELD FINANCE DIRECTOR PHONE: 724-228-6894 FAX:724-228-6941  OF PENNSYLVANIA  15301  AGENDA MEETING - November 29,2022  1. Finance, on behalf of the! Redevelopment Authority of the County of Washington as agent for Washington County Airport, respectfully requests the Board of Commissioners adopt a1 resolution approving the submission of plans to the Commonwealth of Pennsylvania, Department of Community and Economic Development to designate the Washington County Airport as an airport land development zone. 2. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington County Airport, respectfully requests the Board of Commissioners approve a contractual consent of landowner withi the Commonwealth of Pennsylvania, Department of Environmental Protection for well clean out and plugging activities of abandoned or orphaned oil and gas wells located on airport property. The work will be done at no cost to the County and the area willl be restored to its original or better condition. 3. Finance, on behalf of the Sheriff's Office, respectfully requests thel Board of Commissioners accept a vehicle donation from EQT Corporation for use by the Sheriff's Office'sl DARE program. The vehicle is a 2014. Jeep Grand Cherokee, has approximately 47,5001 registered miles, has a dealer fair market value range of$14,961 to $17,284 and will be conveyed on as as-is basis. Per the Sheriff's Office, the vehicle has recently been 4. Finance, on behalf of Public Safety, respectfully requests thel Board of Commissioners approve ai renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the emergency management performance grant program. The agreement is in the amount of $131,645and will be for the period of October 1, 2021 through September 30, 2022. The agreement will be electronically  inspected and was visually inspected by the Sheriff.  signed by the Finance Director Joshua Hatfield per the previously adopted resolution.    HUMAN RESOURCES INTEROFFICE MEMORANDUM  TO: FROM:  CINDY GRIFFIN SHELLI ARNOLD SA DIRECTOR OF HUMAN RESOURCES  SUBJECT: AGENDA ITEMS FOR 11/30/22 MEETING  DATE:  NOVEMBER 23, 2022  Human Resources respectfully requests the Board of Commissioners approve the renewal of the professional services contract with The Cameron Wellness Center of the Washington Health System. The purpose of this contract is to provide employee wellness services. The rates of the contract will remain the same and will be effective January 1, 2023 through December 31, 2023. Human Resources respectfully requests the Board of Commissioners accept the contract between the County of Washington and SEIU Local 668 - Residual. The contract is effective  from January 1, 2023 through December 31, 2025.  This is a three-year contract that calls for a 3% annual raise in 2023, 3% annual raise in  2024 and 2.25% annual raise in 2025.  Human Resources respectfully requests the Board of Commissioners approve the new County Animals in the Workplace Policy that prohibits employees from bringing their household pets to work. The only exception to this policy is the service animal with proper documentation.    MEMORANDUM  TO:  Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman  FROM: Department of] Human Services SUBJECT: Agenda Meeting November 29, 2022  1.  Human Services - Emergency Shelter Grant Agreements  Human Services is requesting approval to enter into agreements with the following providers for emergency shelter services for the period of] July 1, 2022 through December 31,2023. The funds are provided by the U.S. Department of Housing and Urban Development and no county funds  are required.  PROVIDER Connect, Inc. Blueprints  AMOUNT $133,500 41,500 111,000 $286,000  Domestic Violence Services of Southwestern PA  Total  2.  Children and Youth Services = Provider Agreements  Children and Youth Services is requesting approval of the following provider agreements for the period July 1,2022 through June 30, 2023. No: additional county funds are required.  PROVIDER Bair Foundation A Child's Place TOTAL  AMOUNT $600,000.00 $250,000.00 $850,000.00    BOARDOF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICECHAIR, NICK SHERMAN 724)228-6724  Randy Vankirk Director of] Purchasing Phone: 724-228-6729  WASHINGTON COUNTY  COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTHOF. PENNSYLVANIA 9WESTBEAUSIREET, SUITE430 WASHINGTON, PA 15301  TO: FROM: DATE:  BOARD OF COUNTY COMMISSIONERS RANDY VANKIRK, DIRECTOR OF PURCHASING  NOVEMBER 23, 2022  SUBJECT: AGENDA ITEMS FOR NOVEMBER 29, 2022-MIN#1162  I.  BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid/RFP Awards/Contract Extensions  1.E Electrical Supplies- = Contract #111572-Electrica  Purchasing, respectfully requests the Board of County Commissioners award the bid for Electrical Supplies (Pick-up) fora all Washington County Facilities to the' Thel Hite Company, Washington, PA, who was the lowest most responsive and responsible bidder meeting requirements, based on their percent discount from catalog cost as submitted in their bid Ifapproved, this contract will be effective, January 1,2023 through December 31,2025, with the option to renew for two additional two year periods. All bid responses were: reviewed and Purchasing, on behalfofLisa Cessna, Planning, respectfully requests the Board of County Commissioners award thel bid for the Furnishing & Installation oft the Cross Creek Fencing Project to OP7 Construction, Ironton, OH, at a total cost of $75,809.00 funded from the  proposals.  recommended for award by Building & Grounds and Purchasing. 2.1 Fencing -Crosscreek Park- Contract #111522-Fencing  Gas Lease funds.    This bid has been awarded to the lowest most responsive and responsible bidder meeting the specifications. Bid responses were: reviewed and recommended for award by Lisa Cessna, Purchasing, respectfully requests that thel Board of County Commissioners award the bid for  Planning, Parks, and the Purchasing Department. 3.Kitchen & Housekeeping Supplies = Contract #111522-HS Kitchen & Housekeeping Supplies to the following vendors: A-ZJ Janitorial Services, Washington, PA Jack Frye Sales & Service, Monongahela, PA Pyramid School Products, Tampa, FL Central Poly Bag Corp., Linden, NJ  All items havel been awarded to the lowest most responsive and responsible bidders meeting the specifications. If approved, this contract will be effective January 1,2023 through. June 30, 2023, with the option to extend for four (4) additional six month periods. The bids have been reviewed and recommended for award by Building & Grounds, Correctional Facility Purchasing, respectfully requests thel Board of County Commissioners award the bid for Promotional Items to. Authentic Promotions, Carmichael, CA, at the across the board discount of 25% from the vendor's website for pens, magnets, cups, & clothing items, plus Ifapproved, this contract will be effective. January 1, 2023 through December 31s, 2024, with the option to extend for 2 additional two year periods. This bid is being awarded to thel lowest Purchasing, on behalf of] Building & Grounds, respectfully requests thel Board of County Commissioners award thel bid for Window Washing to Squeegee Squad, Jeanette, PA, at a total cost of $31,56.0Iapproved, this contract will be effective DOA through December This bid has been awarded to the lowest most responsive and responsible bidder meeting the specifications. Bid responses were reviewed and recommended for award by Building &  and Purchasing.  4.Promotional Items - Contract #111522-1PI  cost of decoration.  most responsive and responsible bidder meeting specifications. 5.V Window Washing - Contract #111522-WW  31,2025.  Grounds, and the Purchasing Department.  B. Bid) Extensions  1.NMS Labs Post Mortem Laboratory Services - Contract #111319-PMLab Purchasing, on behalf of" Tim Warco, Coroner, respectfully: requests thel Board ofCounty Commissioners extend thel RFP forl Post Mortem Laboratory Services to NMSI Labs of Willow Grove, PA, based on their submitted 2023 fee schedule. Service willl be performed Ifapproved, this contract extension will be effective. January 1,2 2023 thru December. 31, 2025, with option to extend for an additional three year period unless terminated pursuant to the terms oft the. Agreement. All services will be charged to the Coroner's! Budget.  on an' "as needed" basis.  2. Plumbing Supplies Contract# #112118-Plumbing  2    Thel Purchasing Department, on behald of] Building & Grounds, respectfully requests the Board ofCounty Commissioners extend the bid award for Plumbing supplies to the listed  vendors:  Colt Plumbing, Mechanicsburg, PA at the Category B discount of25%  McKean Plumbing & Heating, Washington, PA 15% discount from both Category. A w.W.Grainger, Lake Forest, IL: at the Category B5 5% discount offCRP Ifapproved, this contract willl be effective January 1,2 2023 through December 31, 2024. Purchasing, on behalf of the Correctional Facility, respectfully requests thel Board ofCounty Commissioners extend thel bid for the furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and Ifapproved, this contract extension will be effective. January 1, 2023 through December 31, NOTE: THIS EXTENSION IS CONTINGENT UPON PRISION BOARD  &B  3.Produce- Contract #011321  conditions as our original agreement.  2024. APPROVAL. 1.Election Supplies 2.Linen Supplies  C. Authorization to Bid/Request Proposals  Purchasing, respectfully requests the Board of County Commissioners authorize the advertising forl Bids for Election Supplies for Washington County. Purchasing, respectfully requests the Board of County Commissioners authorize the advertising for Bids forl Linen Supplies for Washington County.  3. Fire Alarm Inspections  Purchasing, respectfully1 requests the Board of County Commissioners authorize the  advertising for Bids for Fire Alarm Inspections. II. AGREEMENTS & ONTRACINADDENDUM A. Professional Service Agrements/Contracis  1.PSI Engineering. - Professional Services Agreement  Purchasing, respectfully requests the Board of County Commissioners approve a professional services agreement with PSI Engineering, toi include the 2022-2023 General Fee Schedule for all county facilities on an as needed basis, for the purpose of providing air quality control testing, including Abatement Projects. All other terms and conditions oft the  current agreement remain in full force.  2.Timeclock Plus, LLC.-I Professional Services Agreement  Purchasing, on behalf of Public Safety, respectfully requests thel Board of County Commissioners approve an agreement with' Timeclock Plus, LLC., San Angelo, TX, to provide a web-based application to replace an outdated Google spreadsheet they use for  3    scheduling. Total cost is $2,250.00. If approved, this agreement will be effectivel DOA: fora period of twelve (12) months.This agreement has been reviewed and recommended for  approval by Information Technology.  3.Senate ofPA-S Senator Camera Bartolotta - (4 Year Lease)  Purchasing, respectfully1 requests thel Board of County Commissioners extend our current lease agreement with the Senate of Pennsylvania for the district office of Senator Camera Bartolotta located in the Crossroads Building, Washington, PA, for an additional four year period under the same terms & conditions as the original agreement. Ifapproved, this agreement willl be effective January 1, 2023 through December 31, 2026. Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve the renewal of the annual service agreement with SynergIT. This agreement will continue to provide support for the HP blades, servers, and SAN systems located in our 911 Center. The base cost oft the support services for the period of] January 1, 2023 thru December 31, 2023, with an option to extend for an additional year andi is not to exceed $75,000 per year. The cost is based on 8.5 hours pre-scheduled services only (3-4 days per month). Services outside this scope of work would require written approval from Washington County and would bel billed separately. This renewal has been reviewed and  4. Synerglt Contract- - Eff. 1/1/2023 thru 12/31/2023  recommended for approval by Information Technology. 5.UPSSystem Preventative Maintenance Agreement  Purchasing, on behalfo of Ryan Anderson, Information Technology, respectfully requests the Board of County Commissioners approve a maintenance agreement for the Emerson/Liebert UPS Systems located in the Courthouse, Courthouse Square, and Public Safety. The proposed vendor is Vertiv Services, Inc. of Westerville, OH. Thej purpose of this maintenance agreement ist to keep the system mechanical and software functions up to Ifapproved, this maintenance agreement will be effective January 1,2023 through December 31, 2023, at a cost of $36,487.81. This agreement has been reviewed and recommended for award by IT and Public Safety. Ifapproved, it willl bej paid from the IT and Public Safety Purchasing, on behalfofRyan Anderson, Information Technology, respectfully requests the Board of County Commissioners extend our current Software License agreement #11493 with Service Express, Inc., Grand Rapids, MI, for the purpose of providing maintenance on HP Hardware Components thru December 31,2025. The total cost of $9,187.20 per year will be funded from the Public Safety Operating budget and Wireless money. 7.Radio Console System Preventativel Maintenance/Sofware Apreement Purchasing, on behalf of Public Safety, respectfully requests thel Board of County Commissioners approve the Maintenance agreement on the Software for the Radio Console purchased on the GSA Contract from Avtec. Maintenance & Support are now provided by MRA Incorporated, Washington, PA. Ifa approved, this maintenance agreement will be effective. January 1, 2023 through December 31, 2023, at a total amount of $77,487.93. The total cost of this maintenance will bej paid from thel Public Safety State Collected Surcharge Note: This agreement covers the Systems at both thel Primary & Airport Locations. 8.1 Logging Recorder Preventative Maintenanceofware Agreement  date with 2 (two) preventative: maintenance visits per year/site.  Operating budgets. 6.Service Express, Inc.  Funds.  4    Purchasing, on behalf of Public Safety, respectfully requests the Board ofCounty Commissioners approve the Maintenance agreement on the Software & Hardware for the Logging Recorder purchased on the GSA Contract from Eventide. Maintenance & Support arei now provided by MRA Incorporated, Washington, PA. Ifapproved, this maintenance agreement willl be effective. January 1, 2023 through December 31, 2023, at ai total amount of $26,550.00. The total cost oft this maintenance will be paid from thel Public Safety State Note: This agreement covers the Systems at both the Primary & Airport Locations.  Collected Surcharge.  MIN#1162, Dated 11/30/2022  5    REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON  al RACW/ laine  RACW/ sams  100 WEST  BEAUSTREEISUITEWA, WASHINGTON,PENPENNSYLVANIA 15301  PHONE 724-228-6875 TOLLFREE 1-888-731-2154 FAX 724-228-6829 www.racw.ne ueveopmeateracat ROBERTC. GRIFFIN EXECUTIVEDIRECTOR  ANPVAISONGMaroN STEPHENT.JOHNSON DARYLW.PRICE LAURALZIEMBA PAULSCARMAZZI  COUNTY COMMISSIONERS DIANA IREY VAUGHAN,CHAIR LARRYMAGGI, VICECHAIR NICKS SHERMAN  PROJECT. ACTIVITY: REPORT  DATE: TO: FROM:  November 29,2022  Washington County Commissioners  Redevelopment Authority oft the County of Washington  FY2023 ANNUALACTIONPLAN  The Annual Action Plan is a one-year plan that identifies the sources, uses, and planned distribution of the County'sa allocation of Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), and Emergency Solutions Grants (ESG) funds. The Annual Action Plan also establishes goals to be achieved as ai result of the projects and programs that are We have begun the planning process for the upcoming FY 2023 Plan, which will cover the one- year period from July 1, 2023 through June 30, 2024. We administer the CDBG and HOME Programs and the County Human Services Department administers thel ESG Program. HUD requires that aj public hearing bel held as part oft the planning process for the CDBG, HOME, and ESG programs. The purpose oft this hearing is to obtain the views of citizens on community development and housing needs, to review the range of eligible program activities, to present anticipated funding levels for the fiscal year 2023 programs, toj provide a timetable for publishing the proposed programs, and other related matters. The needs hearing will be held on December  undertaken with these funds.  15,2022 at 10:00 A.M.  SIGNED: ryyn