Washington County Prison Board Agenda Wednesday, July 20, 2022  I. II.  Invocation  Approval of Minutes 03-16-22 dated March 16, 2022, 04-20-22 dated April 20,2022,  05-18-22 dated May 18, 2022 and 06-15-22 dated June 15, 2022  III. Public Comment IV. Warden's Report  V.  Bills  VI. Old Business VII. New Business  a. Hospital charges for county/inmates b. Unannounced visits by the board  VIII. Adjourn Meeting  D. Vaughan N.Sherman LMaggi President. Judge DiSalle A.Andronas J.Grimm M. Namie  A.Sloane J.Walsh C.Griffin S. Arnold J.Hatfield J.Fewell J.Thornburg P.. Jansante    Minute No. PB6-15-22  June 15, 2022  The meeting oft the Washington County Prison Board was held in the conference room ofThe Washington County Correctional Facility, 100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman, and Larry Maggi; Warden Jeffrey Fewell; Deputy Warden Chris Cain; Major David Coddington; Captain Shane Cisko; Officer Denise Dupain; Officer Emilee McClain; District Attorney Jason Walsh; Chaplain Mike Pierson; Mike Jones from the Observer; and Intern Gianna Peterson. Also Present via Zoom were President Judge John DiSalle; Controller April Sloane; SheriffTony Andronas; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Human Resources Generalist April Jones; Human Services Director Kim Rogers; Secretary Joyce Thornburg; Justice Planner Alan Richardson; Justice  Planner Patrick Jablonski; and Historical Museum and Curator Clay Kilgore.  Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Chaplain Mike Mrs. Vaughan asked ifthere were any corrections, additions, or omissions to Minute No. PB 03-16-22 dated March 16, 2022, Minute No. PB 04-20-22 datedApril 20, 2022, or Minute No. PB 05- After some discussion, it was decided these minutes be held in abeyance. The approval of these Minutes willl be voted on during July's Prison Board Meeting, after receiving appropriate  Pierson led the meeting with the invocation.  18-22 dated May 18, 2022. corrections. PUBLICCOMMENTS None. WARDEN'SI REPORT Administrative Fee Social Security Tylenol  Income fromther-Unitsfort the Maintenance ofinmatesforlune: 2022  $12,222.91 $2,400.00 $0.00 $14,622.91 $72,182.75  Monthly sub-total Year-to-date grand total  Program Feesand Room and Boardilnsomelerluiezvz  Billed -0- -0- -0- -0- 56 0 0 222 278  Collected -0- -0- -0- -0- 64 0 0 260 324 235 107 32 18 $0.00  Work ReleaseInmates Weekend Inmates  Monthly sub-total Year-to-date grand total  Status ofI Inmates Confined at the End of] June 2022  Male Female Total Male Female Total  Full-time Inmates Work Release Inmates Weekend Inmates  8 0 0 38 46  Inmates Awaiting Trial and/ /or Sentencing Examinations Performed by the Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month  Total Inmates  Warden Fewell started off by stating that today's population is currently 334. Moving forward, Warden Fewell recognized Denice Dupain as employee of the month for April 2022. Additionally, he  recognized Emilee McClain as employee of the month for May 2022.    Next, Warden Fewell moved on toi inmate status. We are currently holding 20 inmates that are incarcerated for homicide: 19 adults and one juvenile. Moving on, wel had 21 inmates that tested positive for COVID on Sunday, June 12th, They are quarantining and are being monitored by medical staff.. Additionally, 57 inmates were vaccinated by PrimeCare on June 10th, On aj positive note, Warden Fewell stated that the symptoms oft the 21 infected inmates were very mild and that the Warden at Moving forward, Warden Fewell spoke of staffing. Currently, 3 are on board with 61 pending. That recruitment class is being processed right now withl human resources and that will greatly help out during the summer. We are right on par with The Pennsylvania County Staffing Matrix. Washington County Correctional Facility Correction of Allegheny County Agreement Purchasing, on behalf of Warden Fewell, respectfully requests thel Board of County Commissioners enter into an agreement with the County of Allegheny for the provision of housing each other's Adult offenders on an as needed basis as per the contract conditionsincluding, $127.70 per inmate, per day, plus  Alleghany County Jail had noted the same.  PROPOSAL#1 Contract Addendum with Allegheny County Jail  medical expenses to be paid from their Operating budgeta  Note: This item is to correct the dollar amount as presented on MIN#1150. NOTE: THIS AWARD IS CONTINGENT UPON PRISON BOARD APPROVAL. PROPOSAL #2: RECRUIT PART-TIME CORRECTIONAL OFFICERI  I, Warden Fewell, respectfully request the Prison Board and the Boardof County Commissioners to authorize the hire of the following personnel as part-time ComectionalOficers. Iin the Washington County  Correctional Facility: Jason Bowditch Austin Gray VeronicaKayona Kristian Lee Dominic Petrocco Kelsey-Stanford Antonio Vallejo were already hired.  Commissioner Diana Irey Vaughan noted that wel have to ratify proposal #2 because the employees Commissioner Diana Irey Vaughan asked ifthere was a motion to approve the Warden's Report. Itwas moved by Mr. Andronas and seconded by Mr. Maggi. The motion was carried Ms. Sloane presented to the Board for their consideration and approval of the bills dated in June 15, Itv was moved by Ms. Sloane and seconded by Mr. Sherman, approving thel bills dated June 20, 2022. The motion was carried unanimously with the Board signifying their approval by  unanimously with the Board signifying their approval bys stating' "Aye".  2022, in the amount of $344,021.24.  stating "Aye". (See list of bills attached hereto and made a part hereof.)  OLD BUSINESS None. NEWBUSINESS  Warden Fewell introduced Justice Planners Alan Richardson and Patrick Jablonski. Mr. Richardson introduced the Washington County Needs Assessment. The goal is to do an assessment to    seei ifthe best practices are being utilized to identify the risk and needs for the inmate population sO that the Washington County Correctional Facility can makei informed decisions that arei in thel best interest of the staffand inmates. Mr. Jablonski picked up after this. He stated that there are 3 stats about thej jail's population that need to be understood for us to look at the trends that are involved. The first 2 stats are mental health and chemical dependency. Mr. Jablonski acknowledged that 51% of our active population have an active mental health issue. Additionally, 46% ofour inmates havea chemical dependency issue. Conversely, 37% of inmates have neither issue. Mr.) Jablonski also noted that they were asked tol look at recidivism. Washington County has a3 year recidivism rate of! 53%. The proportion of those individuals having mentall health and chemical dependency issues is much more likely. The third stati is related to thel level of seriousness of each inmates' crime. Itc categorizes each inmates' most egregious crime since 2017.The most frequent offenses are related to violence, parole violations, and drug charges. Moving on, Mr.) Jablonski talks about trends. Most jails across the United States saw significant declines during the first wave of COVID. Additionally, there were declines when more strains oft the virus were discovered. As oflately, our population has plateaued - which is a good thing. Next, Mr. Jablonski delves into average length of stay. The average length of stay isa great indicator of future populations. The average length of stay nowi is significantly higher than it was in 2019. Moving along, Mr. Jablonski compares the data that has been analyzed through the Washington County Needs Assessment to weather forecasting-l.ooking at the total County population, we can predict we will decrease by 1.8% in they year 2040. One of the things that we know about the Washington County Correctional Facility is that our highestpopulation ofi inmates are males ages 20- 50. Our population of males in that age range is expectèd to grow by 3:2%. Mr. Jablonski offers 4 separate forecasts tol help us predict the populationamount: in 2048. Theabsolute maximum capacity is currently at 400. Forecast #1 looks at growth ifall else remains the same.If this is the case, the population ofi inmates in 2048 will be 565. Forecast #2 isa worst-case scenario. It observes our growth as ifbookings were toi increase to rates seen before thepandemic, whileaveragel length of stay remains the same. Ifthis were to occur, the population ofinmates in 2048 would be 718. Forecast #3 isal best-case scenario. It observes our growthas ifaveragelength of stay were toi increase to rates seen before the pandemic, while bookingsremaint the same. Ifthis weret to occur, the population of inmates in 2048 would be 261. Forecast #4 observes our growthasif average length of stay were to increase to rates seen before.thepandemic, aswell as bookings. Ift thiswere to occur, the population of inmates in 2048 would be371-Fnally,Mr. Jablonski moved on to the concluding portion of his PowerPoint. Obviously, forecast #3 and #4 wouldbeideal for theCounty. The commissioners feel forecast #4 is attainable. A side note thatMr. Jablonski proposed is that, if present practices of the criminal justice systèm remainastheywere) in early spring 2022, the required number of beds to operate a safe and secure facility willlikely eclipse 700in 25 years. There is also the possibility to that individuals withmental: health or chemical dependency issues could be diverted to a "central receiving center" facility that would getthe person into treatment more quickly. On an average daily There being nofurther business, Mr. Sherman moved the meeting be adjourned. It was seconded by Mr. Maggi, and Mrs. Vaughan declared thei meeting adjourned at approximately 11:50  basis, we couldhave 23 people inthatt typeoffacility.  a.m.  THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:  2022  ATTEST:  SECRETARY    Warden's Agenda July 18, 2022  ROPOSALPI-Hivaie: Maintenance- Contract#062122-EM  Purchasing and the jail respectfully requests the Board ofC County Commissioners award thel bid for the Elevator Maintenance for all county facilities to Otis Elevator Co., Pittsburgh, PA. This is a one- year contract effective. July 1, 2022, through June 30, 2023, with the option to extend for This is a full-service maintenance contract which covers elevators at the Courthouse, Courthouse Square, Family Court Center, Correctional Facility and Crossroads Building. The total cost for the first year is $41,460.00. This bid has been reviewed by all user departments as well as purchasing and is being awarded to the lowest most responsive and responsible bidder. PROPOSAL #2-Washington County Correctional Facility -] Lehigh County Agreement Purchasing, on behalfofWarden Fewell, respectfully requests the Board ofCounty Commissioners enter into an agreement with the County ofLehigh for the provision ofhousing Washington County's Youthful inmates on an as needed basis as per the contract conditions including, $150.00 per youthful inmate, per day, plus medical expenses to be paid from their  (9) additional one-year periods through June 30, 2032.  Operating budget.    Washington County Correctional Facility Invoices  July 20, 2022 Housekeeping Supplies Bid Secure Waste Removal Produce Bid Coffee Bid Waste Removal Bread Bid Computer Hardware Plumbing Supplies Bid Energy Utility Services May/22 Door Hardware Food  AZJ Janitorial Services LLC *Access Information Protected Albano's Belfiore's Coffee & Food Service "Big's Sanitation Bimbo Bakeries USA *CDW-G *Colt Plumbing *Columbia Gas of PA Inc. "Craftmaster Hardware LLC *The Food Exchange Grainger W W Inc. *Guardian RFID *Hadfield Elevator LLC *Jack Frye Sales and Service Janitor's Supply Justice Planners *Lexis Nexis MSC Industrial Supply Co. Novacare Outpatient Rehabilitation *Oakland McCulloch *PA Statel Police Pennsylvania American' Water Phoenix Textile Corporation Primecarel Medical Inc. *Ricoh USAI Inc. Scalise Industries Corporation Schneider's Dairy Inc. *Sprague Operating Resources *Sysco Pittsburgh LLC  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  5,555.78 85.16 2,834.50 2,049.60 820.00 2,473.78 4,930.67 1,005.06 3,651.37 1,439.56 3,880.80 8,337.77 3,500.00 705.00 2,092.00 624.59 11,816.27 1,296.92 105.63 500.00 195.00 220.00 10,850.15 2,748.00 193,236.45 704.54 5,242.96 3,412.24 3,662.15 9,033.81  Industrial Commodities Bid Inmate Management System Elevator Service Bid Housekeeping Bid Housekeeping Bid Needs Assessment Contract Law! Library Industrial Commodities Employment Screening Training Books Employment Screening Water Utility- 4/29-5/31/22 Linen Bid Contracted Medical Services Cost Per Copy Bid Contracted Repairs Milk Bid  Liquid Fuels Utility Service 5/1-31/22 COSTARS Food Contract    *Verizon' Wireless *W BI Mason Co. Inc.  Telecommunication! Utility- 4/17-6/16/22 Office Supplies Bid Employment Screening Guard Meal Trays Power Utility- 4/21-6/20/22 Total 07/20/22 Meeting  $ $ $ $ $ $ $  320.08 818.52 13,752.00 581.00 115.00 13,113.38 315,709.74  "Washington E Washington. Joint Authority Sewage Utility Service- 4/28-5/31/22  "Washington Physician Services Washington Health System *West Penn Power *Paid as required by due date