CHIEF CLERK AGENDA January 18,2023  SPECIAL ORDER OF BUSINESS: Certificate of Recognition  Austin Murphy  House of Representatives (Retired) Leslie Ridge, Assistant D.A  Proclamation - Human Trafficking Awareness Month  NEW BUSINESS:  Chief Clerk respectfully requests the Commissioners approve the appointments ofJamie Colecchi to the SPC Public Participation Panel, and Bill Iams as the Chair oft the Farmland Preservation  Board.  ChiefClerk, on behalfofthe! Recorder ofl Deeds, respectfully requests the Commissioners approve an agreement with David Hvizdos, Esq. to provide solicitor services for the Recorder of Deeds office. The agreement is in the amount of $200/month, is effective January 1,2023, and shall be  continuous until terminated by either party.    MEMORANDUM  January 18, 2023  TO:  Commissioner Irey Vaughn Commissioner Maggi Commissioner Sherman Lisa L. Cessna, Planning Director  FROM:  SUBJECT: Agenda Meeting - January 18, 2023  1. Parks and Recreation - Animal Control Services  Planning recommends approval of a contract with Kymberly A. Secreet in the amount of $400j per month during the term ofJanuary 1,2023 through December 31, 2023 for animal control services in Mingo Park, Cross Creek Park, Ten Mile Park and the Panhandle Trail. Planning recommends approval ofa contract with thel PA Trolley Museum, Inc. toj provide group tours of the Washington County Courthouse from January 1,2023 to December 31,  2. Planning Courthouse Tours 2023 at a cost of$4,000.  3. Planning - Certification of County Funds for Farmland Preservation  Planning recommends certification ofthe funds collected in 2022 from Clean and Greenroll back taxes and reserved in a restricted account for Farmland Preservation easement  purchases in the amount of$34,865.35. 4. Parks and Recreation - Authorization to Bid County Parks. Costs to be paid with gas lease funds. 5. Parks and Recreation - Authorization tol Bid  Planningr respectfully requests authorization tol bid for paving services in various areas: int the  Planning respectfully requests authorization to bid for Phase I Discovery Cove (docks, boardwalk and fishing pier) in Cross Creek County Park. Costs will be paid with gas lease  funds.    BOARD OF COMMISSIONERS DIANAI IREYV VAUGHAN CHAIR LARRYI MAGGI VICE CHAIR NICK SHERMAN PHONE: 724-228-6724 FAX: 724-228-6965  FINANCE DEPARMENT 95V WEST BEAUS STREET, SUITE 430 WASHINGTON, PENNSYLVANIA 15301 JOSHUA. J. HATFIELD DIRECTOR LEAH KUDAROSKI ASSISTANT DIRECTOR PHONE: 724-228-6894 FAX-724-228-6941  WASHINGTON COUNTY  COUNTY OF WASHINGTON  COMMONWEALTH OF PENNSYLVANIA  AGENDA MEETING -JANUARY 18, 2023  1. Finance, on behalf oft thel Redevelopment Authority of the County of Washington as agent for Washington County Airport, respectfully requests thel Board of Commissioners: approve ar revised grant agreement with the Commonwealth of Pennsylvania, Bureau of Aviation for thel block grant funding related to the Airport Master Plan update. The revised grant agreement isi in the amount of $401,400 with no local match required and will be 2. Finance, on behalf of the Redevelopment Authority oft the County of Washington as agent for Washington County Airport, respectfully requests thel Board of Commissioners approve al letter of exclusivity with Skyward Aviation for land leases for sites 3 and 4 on thel Northside Hangar Development site plan. The letter ofe exclusivity grants Skyward Aviation the first right of refusal on these two sites when they are: fully ready to be developed or leased. 3. Finance, on behalf of Tax Revenue, respectfully requests thel Board of Commissioners. approve the annual renewal foriasWorld maintenance and support with Tyler Technologies. The renewal is in the amount of $162,450 and 4. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approve aj personal service agreement with Nicole Wenzel for Court Reporting Network evaluation services. The agreement isi ini the amount of $30 per completed evaluation and will commence on January 19, 2023 and continue until terminated 5. Finance respectfully requests thel Board of Commissioners approve ai resolution designating the Redevelopment Authority of the County of Washington as the eligible applicant for thel Pennsylvania Whole-Home Repairs  electronically signed by the Chair per thej previously approved resolution.  will be for the period ofl March 1,2023 through February 28, 2024.  by either party.  Program in the allocated amount of$1,728,746.    MEMORANDUM  TO:  Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman  FROM: Department of Human Services SUBJECT: Agenda Meeting January 18, 2023  1.  Children and Youth Services - Purchase of Service Agreement  Children and Youth Services is requesting approval ofa a purchase of service agreement with Joseph Askar, Esq: and Ronald Rojas, Esq to represent Children and Youth Services in Juvenile Court for specialized cases for the period of] January 1, 2023 through December 31, 2024. Services willl be billed at $125.00 per hour and no additional county funds are required. Behavioral Health and Developmental Services - Grant Application Behavioral Health and Developmental Services is requesting approval to submit a grant application to the Office of Mental Health and Substance Abuse to ensure critical partners are involved in the cross agency multidisciplinary planning and implementation of crisis services. The term of the grant will run until June 30, 2025 with awards up to $250,000. There is no match  2.  requirement sO no additional county funds are required.    BOARDOF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN,CHAIR, LARRYI MAGGI, VICECHAIR, NICK SHERMAN (724)228-6724  Randy Vankirk Director of Purchasing Phone: 724-228-6729  WASHIETONCOUNTY  COUNTY OF WASHINGTON PURCHASINGI DEPARTMENT COMMONWEALTHOF PENNSYLVANIA 9WESTBEAUSTREET, SUITE430 WASHINGTON, ,PA 15301  TO: FROM: DATE:  BOARD OF COUNTY COMMISSIONERS RANDY VANKIRK, DIRECTOR OF PURCHASING  ANUARY13,2023  SUBJECT: AGENDA ITEMS FOR. JANUARY 18, 2023-MIN#1165  Rev#1  I.  BIDS/CONTRACTEXTENSIONS/PROPOSALS A. BaREFAmardyContrat Extensions 1.Flags- Contract #121322-FM  Purchasing, respectfully requests the Board of County Commissioners award the bid for Flags to. Metro Flag Co., Wharton NJ at their submitted unit price of $0.83/flag. Ifapproved, this contract will be effective DOA through December 31, 2023, with the option to extend for two additional one year periods. This bid is being awarded to thel lowest most Purchasing respectfully requests thel Board of County Commissioners award the bid for Drug' Testl Kits tol Redwood Toxicology Laboratory, Inc., Santa Rosa, CA. based upon Ifapproved, this award willl be effective January 1,2 2023 through December 31, 2023, with the option to extend for 2 additional one year periods paid from their operating budgets. Responses have been reviewed by Jon Ridge, Adult Probation, CYS and the This bid is being awarded to the lowest most responsive and responsible bidder meeting  responsive and responsible bidder meeting specifications. 2.Drug Test Kits - CONtActH121322-DIK  their per unit costs.  Purchasing Department. specifications.  1    3.Fairgroundsl Draft Horse Barn Roof- Contract #011023-FGDH) Barn Roof Thel Purchasing Department, on behalf ofl Lisa Cessna, Planning, respectfully requests the Board of County Commissioners award the bid for the Fairgrounds Draft Horse Barn Roof design buildrehabilitation, tol Blair Construction LLC, Emlenton PA at ai total cost of$186,000.00. Total cost will be funded from FairI Local Share Grant and Gas Lease This bid is being awarded to thel lowest most responsive and responsible bidder meeting Thel Purchasing Department, on behalf of Lisa Cessna, Planning, respectfully requests the Board of County Commissioners award the bid for the Cross Creek Trail construction, to Raffle Construction, Ruffs Dale, PA at at total cost of $1,170,370.00. Total cost will be will This bid is being awarded to thel lowest most responsive and responsible bidder meeting Purchasing, on behalf of Building and Grounds, respectfully requests thel Board of County Commissioners award the bid contract for the provision ofHVAC/ Boiler Equipment & Preventative Maintenance to Scalise Industries Corporation dba EMCOR Services Scalise Industries, Lawrence, PA, who was thel lowest most responsive and responsible All time & material repairs are to be done on an' "as needed" basis at the rates of between $117/hr. & $172.50/hr. emergency rate, and: for projects over $25,000 at the rate of$115& $166/hr. emergency rate - Material is vendor's cost plus a 20%1 markup. The total bid fort the Correctional Facility is $15,885.00 annually for boiler, HVAC, and software maintenance. This award will includei the additional maintenance for the Caldwell Building. Thej proposals have been reviewed and recommended for award by. Justin Welsh, Building & Grounds, Paul Krajacic, Correctional Facility, and the Purchasing Department. Ifapproved, this contract will be effective January 01,2023, through December 31, 2024, with the option NOTE: THIS. AWARD FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON  Funds. specifications.  4.Cross Creek' Trail- Contract #011023-CCT  be funded from thel DCNR Gant & Gas Leasel Funds.  specifications.  5.HVAC Maintenance- - Contract #011023-HVAC  bidder meeting requirements.  to extend for two additional two-year periods. PRISION BOARD APPROVAL. B. Bid Contract Extensions  1.Elections- All ways Moving Pick up & Delivery, Contract #012220-Move Thel Purchasing Department, on behalf of Melanie Ostrander, Elections/Voter Registration, respectfully requests the Board of County Commissioners extend the bid award for Pick up & Delivery Services to All ways Moving, Washington, PA, at ai rate of Ifapproved, this contract will be effective February 1, 2023 through January 31, 2024, under the same contract terms and conditions with the option to extend for one additional year. 2.Outdoor Equipment, Maintenance & Supplies- Contract#021220-OER  $165/hr. per truck/2 movers.  2    Thel Purchasing Department respectfully: requests the Board ofCounty Commissioners extend the bid award for "Outdoor Equipment, Maintenance & Supplies tot the listed  vendors.  Contractors Connection, Washington, PA Middletown, Washington, PA Murphy Family Inc., Washington, PA Power Prol Equipment, New Holland, PA same contract terms and conditions.  Ifay approved, this contract willl be effective March 1, 2023 through February 28,2024 under the  3.Temporary Staffing Services, Contract #012220-TTSS  Thel Purchasing Department respectfully requests thel Board of County Commissioners approve the extension of our contract with Express Employment Professionals, Washington, PA, for' Temporary Staffing Services at aj percentage mark up from the Ifapproved, this contract will be effective DOA through January 31, 2024. This extension will be under the same contract terms and conditions with the option to extend for one Purchasing, on behalf ofJustin Welsh, Director of Building & Grounds, respectfully requests the Board of County Commissioners approve the extension of our contract with Fox Ford, Waynesburg, PA, for Vehicle Repairs & Maintenance under the same contract  current Washington County Employee Rate.  additional year.  4.Vehicle Repairs & Maintenance 030922- R-M  terms and conditions.  .A Authorization tol Bid/Request Proposals 1.Landscaping Supplies & Services  Purchasing, on behalf of] Building & Grounds, respectfully requests thel Board ofCounty Commissioners authorize the advertising for Landscaping Supplies & Services. Purchasing, respectfully requests the Board ofCounty Commissioners authorize the advertising for the Summer "Joint Municipal Purchasing Program" for Washington Purchasing, respectfully requests the Board of County Commissioners authorize the advertising for Concrete and Concrete Products for Washington County. Purchasing respectfully requests thel Board of County Commissioners authorize the advertising for thej provision, installation and repair of radio equipment and other  2.JMPP-Joint Municipal Purchasing Propram  County.  3.Concrete and Concrete Products  4.Radio Equipment  equipment for law enforcement vehicles. D. Change Order to Bid Contract change order.  Purchasing respectfully requests the Board of County Commissioners approve the following 1.Change Orders- - Courthouse Courtrooms 6& 7 rennovations Contract #102222  3    Purchasing, on behalf ofJ Justin Welsh, Building & Grounds respectfully requests thel Board ofCounty Commissioners approve the following change orders with Stonemile Group, Change Order #1, Deduct in the amount of ($2,946.35) for ai material change. Change Order #2, Add in the amount of ($868.00) for carpet tile.  Inc., Canonsburg, PA  This will change the amount oftheir current contract from $2,616,834.00 to $2,614,755.65. Both Change Order were reviewed and recommended by. Justin Welsh, Building & Grounds,  Pat Grimm, Courts & Buchart Horn, Inc. II. AGREEMENTS & CONTRACTS/ADDENDUM A. Professional Service Agrementy/Contracts 1.Water' Treatment Program -Chem Aqua  Purchasing, on behalf of. Justin Welsh, Director of Building and Grounds, respectfully requests the Board ofCounty Commissioners enter into a' Water Treatment Program Agreement with Chem-Aqua Inc., Irving, TX, with local offices, for the Courthouse & Courthouse Square at an annual cost of$7132.001 to bei funded from their Operating budget. Ifapproved, this agreement will be effective March 1,2 2023 through February 28, 2024.  Note: Supplies as needed.  2.Cummins Preventitive Maintenance Agreement - Public Safety Purchasing, on behalfofl Public Safety, respectfully requests thel Board of County Commissioners authorize ay yearly "Preventive Maintenance Service. Agreement" with Cummins Inc., Pittsburgh, PA for services related to our Generator at 150. Airport Road. Services would bej performed on a semi-annual basis, commencing on April 1, 2023 and continuing for aj period of four years. The yearly cost is $1,139.58 to be funded from the 911  Operating Budget.  3.1 Internet Services- Addendum - Contract #0621-Internet-REF  The Purchasing Department, on behalf of Ryan Anderson, IT, respectfully requests the Board ofCounty Commissioners approve an addendum with Lumos Networks (our internet provider) of West Virginia Inc. dba Segra, Atlanta, GA to move: all county servers (virtual) to Segar's Datacenter. Ifapproved, total cost will be $9,890.00 paid from their Operating Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully: requests the Board of Commissioners approve a one-year license renewal of the Firewall Software with AEC Group LLC, Oakdale, PA. Total cost proposed is $11,786.94 for the period of February 1,2 2023, through January 31, 2024. This protects our key operating components and 5.Microsoft Enterprise Agreement - Software Maintenance Renewal Thel Purchasing Department, on behalf of Ryan Anderson, Information Technology, respectfully requests thel Board of County Commissioners approve a Microsoft Enterprise Agreement with CDW-G. This is at thirty-six month agreement at the cost of $202,672.69 each year. The total cost is shared by the General Fund, Courts, CYS, Domestic Relations,  Budget.  4.AEC Group LLC( (Firewall/IT) Exp. 1/31/23  willl be funded from their operating budget.  MH/MR, APO, Public Safety, Liquid Fuels, Drug' Task Force, etc.  4    Note: Per IT, This covers Windows Desktops, Servers, and Office 365 for the entire county.  III. STATECONTRACT/COSTARS PURCHASES  .COSTARS- IT-Scantek Infomanagement Solutions = Contract #009-E22-090, Exp Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully: requests the Board ofCounty Commissioners approve an Agreement with Scantek Infomanagement Solutions, Willow Grove, PA, fort thel Laserfiche Document Management Licences including support & Maintenance at a total cost of $71,608.00, which includes both the County & Courts Systems and Project management. Ifa approved, this will be a 12-Month The proposed. agreement has been awarded via CoStars, and therefore does not require Note: This is the County's Electronic records software with 721 Full Named User Licenses -  12/14/2023  Subscription and will bej paid from their Operating budget.  bidding.  Business Tier and 200 Participant User Licenses. 2.Elections-Voting! Systems/Machines: - CoStars 39  Purchasing, on behalfo of Melanie Ostrander, Director of Elections, respectfully requests the Board of County Commissioners authorize the purchase of Pollbook Hardware, Software & Election Services (including tablets, stands, mobile device: management, Express Poll software Application & 5 year extended hardware warreanty, software, services, and training) in the total amount of$598,235.00 plus $44,250.00 Annual Post-Warranty License, The proposed purchase isi in accordance with thej pricing on PA State Contract/CoStars 39 and therefore does not require bidding. Thej proposed vendor is Election Systems & Software LLCofOmaha, NE. Thet total cost will be derived from Act-13 funding.  Maintenance & Support Fees.  MIN #1165, Dated 01/19/2023  5    REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON 100 WESTI BEAUSTREETSUITE4 603,' WASHNCTOKPPNSTVANA 15301  af RACW/ EAI  RAC-W/ HIN  PHONE 724-228-6875 TOLLFREE 1-888-731-2154 FAX 724-228-6829 www.racw.net rderdopmeu@rew.ne. ROBERT C.G GRIFFIN EXECUTIVE DIRECTOR  EANF.WATSON,CHAIRPERSON SIEPHENT.JOHNSON DARYLW.PRICE LAURALZIEMBA PAULSCARMAZZI  COUNTYCOMMISSIONERS DIANA IREY VAUGHAN, CHAIR LARRYMAGGI, NICKS SHERMAN VICECHAIR  PROJECTACTIVITY REPORT  DATE: TO: FROM:  January 18, 2023  Washington County Commissioners  Redevelopment Authority of the County of Washington  West Pike Run Demolition Project No. LS20-36  This project involves the environmental remediation, demolition and site clearance ofa vacant industrial building located at 466 Pike Run Drive in' West Pike Run Township. An asbestos and hazardous materials survey was performed and all materials will be disposed of properly. The structure has been condemned under the Township's Code Enforcement Program.  Contractor: Contract Award: Award Date:  Reclaim Company, LLC $67,980.00 January 5, 2023  Canonsburg Sewer Improvements Project No. CD21-03 Adams Avenue to Central Avenue, approximately 2,0501 If.  This project involves reconstruction of the storm and sewer pipes on East College Street from  Contractor: Contract Award: Funding: Award Date:  Insight Pipe Contracting, LLC $360,053.00 January 18, 2023  Canonsburg Community Development Block Grant Funds  Speers Bridge Improvements Project No. LS21-11  This project will repair the Speers Bridge on Arentzen Boulevard, which provides access to the  Speers Industrial Park. Estimated Project Cost: Funding: Bid Opening:  $88,000.00 Local Share Account Funds February 3, 2023  SIGNED: Rinylri