CHIEF CLERK AGENDA March 15, 2023  SPECIAL ORDER OF BUSINESS: Proclamation - Law Day  Rachel Lozosky Law Day Chairperson  Proclamation -  Sheila Fullerton, IDD/Autism Dir.  Developmental Disabilities Awareness Month  NEW BUSINESS:  ChiefClerk respectfully requests the Commissioners approve the appointments of Lynn Manning to the Washington County Local Emergency Planning Committee (LEPC) and Will Thomeier to ChiefClerk, on behalf of the Register of Wills, respectfully requests the Commissioners approve an agreement with Frank Roney, Esq. to provide solicitor services for the Register of Wills' office. The agreement is in the amount of $200/month, is effective March 9, 2023, and shall be continuous  the SPC Public Participation Panel.  until terminated by either party.    MEMORANDUM  March 15, 2023  TO:  Commissioner Irey Vaughn Commissioner Maggi Commissioner Sherman Lisa L. Cessna, Planning Director  FROM:  SUBJECT: Agenda Meeting - March 15,2023 1. Planning - Trolley Museum Lease  Planning recommends approval ofal lease renewal with thel Pennsylvania Trolley Museum, Inc. for a term of25 years commencing March 16, 2023 and ending March 16, 2048. Planning recommends ai renewed license agreement with the National Pike' Trail Council for access to Tunnel #4 from Route 40i in Buffalo Township. The agreement allows access for construction and maintenance ofthe tunnel, drainage and trail that passes through thet tunnel. Planning recommends approval ofar right of entry agreement with EQT for plugging a well located in Mingo Creek County Park. The access road and well area willl be restored upon  2. Planning - Tunnel #4 License Agreement  3. Parks and Recreation - Right of Entry Agreement  completion oft the work.    BOARD OF COMMISSIONERS DIANAI IREY VAUGHAN CHAIR LARRY MAGGI VICECHAIR NICK SHERMAN PHONE: 724-228-6724 FAX: 724-228-6965  FINANCE DEPARMENT 95V WEST BEAUSTREET, SUITE 430 WASHINGTON, PENNSYLVANIA 15301 JOSHUA J. HATFIELD DIRECTOR LEAH KUDAROSKI ASSISTANT DIRECTOR PHONE: 724-228-6894 FAX724-228-6941  COUNTY OF WASHINGTON  COMMONWEALTHOFI PENNSYLVANIA  AGENDA MEETING - MARCH 15, 2023  1. Finance, on behalf of the Washington County Authority, respectfully requests the Board ofCommissioners approve an application and grant agreement with the Just Transition Fund and/or Rockefeller Philanthropy Advisors for the County's proposal to the Appalachian Regional Commission's POWER Initiative, the USDA's Community Connect Program, and Pennsylvania's Capital Projects Fund related to the broadband project. The 2. Finance, on behalf of the Coroner, respectfully requests thel Board of Commissioners approve the addition of Sarah Boring and. Alana Engleson for diener/autopsy technician services at the previously approved rates. 3. Finance, on behalfoft the Coroner, respectfully requests thel Board of Commissioners approve a student affiliation agreement with the' West Virginia University Board of Governors on behalf of West Virginia University School ofl Medicine for the County's affiliation for clinical education or fieldwork for students. The agreement is at no 4. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approvea a personal service agreement with. Jonathan Mattozzi for the provision of alcohol highway safety school instruction. The 5. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approve an amendment with Thel Payment Group to add the "checks-by-web" payment option under the existing agreement with all 6. Finance, on behalf of Public Safety, respectfully requests the Board of Commissioners approve a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the radiation emergency response fund program. The grant agreement isi in the amount of $10,329 and will be for the 7. Finance, on behalf of the Correctional Facility, respectfully requests the Board of Commissioners approve an addendum tot the current contract with Jefferson County, Ohio for the provision of5 additional detention beds, as available, at ai rate of $200 per day to house juveniles charged as adults under Pennsylvania Direct File Statute. 8. Finance respectfully requests the Board of Commissioners approve the County's participation in fivenew proposed national opioid settlements with Teva, Allergan, CVS, Walgreens, and Walmart. The participation 9. Finance respectfully requests the Board of Commissioners approve an application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for a CJAB grant. The grant application will be up to $2,000 and will be used to facilitate the work of the County's Criminal Justice Advisory Board.  application and agreement are in the amount of $25,000.  cost to the County and will be for the period of March 16, 2023 through March 15,2028.  agreement is ini the amount of $500.00 per 12 % hour class completion.  convenience fees being paid by the payor.  period of. July 1,2023 through June 30, 2024.  forms for these settlements will be signed by Diana Irey Vaughan as Chair.    MEMORANDUM  TO:  Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman  FROM: Department ofHuman Services SUBJECT: Agenda Meeting March 15, 2023  1.  Children and Youth Services Provider Agreement  Children and Youth Services is requesting the approval ofa provider agreement with Global Wordsmith, LLC for the provision of translation and interpretation services for the period of March 1,2 2023 through June 30,2024. The contract authorization amount is $100,000 and no  additional county funds are: required.  2.  Children and Youth Services - Provider Agreement  Children and Youth Services is requesting the approval ofa provider agreement with Jefferson County Juvenile Detention Center for the placement ofy youth offenders who are charged as adults for the period of] January 1, 2023 through December 31, 2023. The contract authorization Children and Youth Services is requesting the approval ofa provider agreement addendum with PA Family Network to extend the program funded portion of the contract to June 30, 2023. The contract authorization amount will remain unchanged and no additional county funds are  amount is $292,000 and no additional county funds are required. Children and Youth Services = Provider Agreement Addendum  3.  required.  4.  Children and Youth Services - Provider Agreement Addendum  Children and Youth Services is requesting the approval ofa provider agreement addendum with Every Child for placement services for the period of May 1, 2022 through June 30, 2023. The contract authorization amount will be increased by $130,000 and no additional county funds are Behavioral Health and Developmental Services = Provider Agreement Addendum Behavioral Health and Developmental Services is requesting approval ofa provider agreement addendum with Beacon Health Options of Pennsylvania to add the set up and ongoing services ofBASE file data for the period July 1,2022 through June 30, 2023. The contract authorization amount will bei increased by $6,480 to $51,480 and no additional county funds are required. Behavioral Health and Developmental Services - Provider Agreement Addendums Behavioral Health and Developmental Services is requesting approval of the following provider agreement addendums for a total increase of$125,000 for the period] July 1,2022 through June  required.  5.  6.  30, 2023 and no additional county funds are required.    ORIGINAL AMOUNT $ 35,000.00 $138,000.00 $190,000.00  ADJUSTED AMOUNT $ 55,000.00 $188,000.00 $245,000.00  PROVIDER accessAbilities, Inc.  Specialized Therapy and Related Services Therapeutic Early Intervention Service Provider  7.  Behavioral Health and Developmental Services - Out of State Travel  Behavioral Health and Developmental Services is requesting approval of out of state travel for Scott Berry to attend a Crisis Intervention Team training in Utah from May 7th through May 12*, 2023. The training and all related travel expenses will be approximately $6,000 and no additional  county funds are required.  8.  Human Services Agreement. Addendum  Human Services is requesting approval of an agreement addendum with Blueprints for the Emergency Shelter Grant to extend the period of the agreement three months to June 30, 2023. The contract authorization amount will remain the same and no additional county funds are  required.    BOARDOF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICECHAIR, NICK SHERMAN (724)228-6724  Randy Vankirk Director of Purchasing Phone: 724-228-6729  WASHINGTON COUNTY  COUNTY OF WASHINGTON PURCHASINGI DEPARTMENT COMMONWEALTHOPI PENNSYLVANIA 95WESTBEAUSTREEI,SUITE430 WASHINGTON, PA 15301  TO: FROM: DATE:  BOARD OF COUNTY COMMISSIONERS RANDY VANKIRK, DIRECTOR OF PURCHASING  MARCH 10, 2023  SUBJECT: AGENDA ITEMS FOR MARCH 15, 2023-MINH1167  I.  BIDS/CONTRACT EXTENSIONS/PROPOSALS  A. Bid/RFP Awards  1.Broadband Services- Contract #0I3123-Broadhand- -RFP  Thel Purchasing Department respectfully requests the Board of County Commissioners award the Broadband Services proposal for a unified turnkey solution providing Broadband Connectivity for 383 residential and commercial targets in the Jefferson Township, Canton Township and Taylorstown, PA area, to. Aurora by Hickory Telephone/Adyanced Telephone Systems of Hickory, PA for 47 miles of fiber at at total cost of $4,878,797 of which Washington County will pay $1,947,507 the remainder will be Total County costs will be funded from the American Rescue Plan. Act Fund. 2.Raccoon 5E Bridge Demolition- Contract #020723-RCB Creek Bridge no. 5 at their total submitted cost of $20,000.00 Total cost will be funded from Liquid Fuels funds.  supplemented by Hickory Telephone.  The Purchasing Department, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board ofCounty Commissioners award the Raccoon 51 Bridge Removal bid to John T Subrick Inc., of Eighty Four, PA for the demolition and removal ofthe Raccoon    B. Authorization to Bid/Request Proposals  1.Airport- Rehabilitate TaxiwayA-Contract: #032823-TaxiwayA Purchasing, on behalf of Redevelopment, respectfully requests the Board of County Commissioners authorize the advertising for the Rehabilitation ofTaxiway A at the 2.Airport- Rehabilitate Runway 9-27. Lighting. Contract #032823-RWLighting Purchasing, on behalfof Redevelopment, respectfully requests the Board of County Commissioners authorize the advertising for the Rehabilitation of Runway 9-27,Lighting  Airport.  at the Airport. C. Reject AII Bids  1.Cross Creek Docks Project - Contract #030723-CCD  Purchasing, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board ofCounty Commissioners reject all bids for the Cross Creek Docks project and authorize Purchasing respectfully requests the Board of County Commissioners approve the following 1.Change Order #3- Courthouse Courtroom 7] Renovation - Contract #102222 Purchasing, on behalf of. Justin Welsh, Building & Grounds respectfully requests the Board ofCounty Commissioners approve the following change order with Stonemile Group,  Re-bidding. Bids came in over budget. D. Change Order to Bid Contract  change order.  Inc., Canonsburg, PA COR003R1 COR 005R1 COR 007 Net plus $4.280.00  Change Order #3 includes the following:  -I Light Fixture Changes - Delete Door 51A Add Built in Bookcase  +$1,942.00 $3,198.00 +$5,536.00  This will change the amount of their current contract from $2,618,051.65 to $2,622,331.65. This Change Order was reviewed and recommended by Justin Welsh, Building & Grounds,  Pat Grimm, Courts & Buchart Horn, Inc. II. AGREEMENTS & CONTRACTS/ADDENDUM  A. Agreement Addendum Agreement Addendum  1.Washington County Washington County Authority Project Management Purchasing, respectfully requests thel Board of County Commissioners approve an Addendum to our Broadband Project Management Agreement between Washington County and' Washington County Authority to increase the monthly management fees to Washington County Authority by $5,000 per month for a total monthly cost of $30,000.00.  Total cost willl bei funded from the American Rescue Plan. Act Fund.  2    Ifapproved, this Agreement will be effective April 1, 2023 and shall extend through project completion unless sooner terminated in accordance with the terms and conditions of the Note: This amount includes project management, construction management, marketing, funding research and application, budget, audit and filing of work papers. 2.Washington County/ Washington County Redevelopment Authority Sublease Purchasing respectfully requests the Board of County Commissioners approve a sublease agreement to our current lease agreement between Washington County & Washington County Redevelopment Authority for office space rent and parkingi in Courthouse Square. Ifapproved, this agreement will commence retroactively to May 1, 2022 on ai month toi month basis at the annual rate of$131,253.34lyr. payable in monthly installments of$10,937.78. This sublease agreement supersedes the previously approved Sublease agreement on MIN #1156, Dated 08/18/2022 & Addendum #4, MIN#1163, Dated 12/15/2022. Purchasing respectfully requests the Board of County Commissioners approve the 2023-24 Courthouse Square Rent Schedule for office space in Courthouse Square. The total cost per square foot will be $14.50, which includes $6.50 for rent and $8.00 maintenance cost. If approved, rent will be effective March 1, 2023 through February 28#,2024. Purchasing, on behalf of Public Safety, respectfully requests thel Board of County Commissioners enter into a ten year lease agreement with Mark W. Bash for aj parcel of land (Instrument No. 020.00-00.00.0035-0) fort thej purpose ofi installation, construction, operation, repair, replace and: removal of communication towers. Ifapproved, this lease will be effective April 1,2 2023, at an annual rental of $4,800 for years one through five and $5,000 per yer for years six through ten from April 1, 2028 through March 31, 2032. Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the Board of County Commissioners approve an agreement with Scantek, Inc., Willow Grove, PA, our contract of record, in the amount of $8,000.00 to move the existing ERS (Electronic Records Library) documents toal Laserfiche portal for use by external users. Project expenses will be satisfied using American Rescue Plan Act Funds. 1.State Contract #4400022588 ArcGIS Software Maintenance Exp. 6/30/23 Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the Board ofCounty Commissioners approve the payment of software maintenance from Environmental Systems Research Institute (ESRI), Redlands, CA in the amount of $48,184.16. This maintenance is for the software to maintain and update the GIS software utilized by Public Safety, Tax Assessment, and Planning. The maps developed through this software are the foundation oft the computer aided dispatch system. Funding for this support isp paid at a split between Public Safety, Tax Assessment, and Planning. Thej proposed purchase is in accordance with the pricing on thel PA State Contract and therefore does not 2.COSTARS 14- Playground Equipment - Exp. 1/17/24 Mingo Creek Park Pavilion Purchasing, on behalfofLisa Cessna, Director of Planning, respectfully requests the Board ofCounty Commissioners approve the purchase ofa 2-Tier 60' Octagonal pavilion &  agreement.  Agreement  3.Courthouse Square 2023-24 Rent Schedule  4.Bash Lease Agreement - (10 Year Lease)  5.Scantek Agreement  IV. STATECONTRACT/COSTARS PURCHASES  require bidding.  3    installation to bei installed at Mingo Creek Park, at a total cost of$166,702.00: for the shelter kit and $69,800 for installation The proposed vendor is Pete Jeffrey & Associates, of The proposed purchase would be placed via CoStars 14, and therefore does not require bidding. The proposed expenditure would be paid via Oil and Gas Funds. Note: This Pavilion at Mingo Park will be placed in the location of the Old Park Office that 3.COSTARS] 14- Playground Equipment = Exp. 1/17/24' Ten Mile Park Purchasing, on behalf of Lisa Cessna, Director of Planning, respectfully requests the Board of County Commissioners approve the purchase ofa Custom Playground Configuration for Ten Mile Park, at at total cost of $36,537.00.The proposed vendor is Snider Recreation, The proposed purchase would be placed via CoStars 14, and therefore does not require bidding. The proposed expenditure would be paid via Oil and Gas Funds. find a retrofit for some of the existing equipment to complete the area." 4.COSTARS 14- Exp. 5/23/23 Mingo Park Restroom Facilities Bathroom Building for Mingo Park, at a total cost ofs $73,160.00.  Indianola, PA.  has been demolished.  Inc., North Royalton, OH.  Note: "Wel had to remove old equipment for safety reasons and havel been shopping around to Purchasing, on behalf ofl Lisa Cessna, Director of Planning, respectfully requests the Board of County Commissioners approve the purchase ofal Rocky Mountain Double Vault The proposed vendor is CXT Concrete Buildings on the PA COSTARS 14 contract, and therefore does not require bidding. Thej proposed expenditure would be paid via Oil and Gas Purchasing, on behalf of Sheriff Andronas, respectfully requests the Board of County Commissioners approve the purchase ofa Cloud Based Report Management System. The total cost (listed below) will be paid from Act 13 Funds. This purchase has been recommended for approval by Ryan Anderson, Information Technology. This purchase is being made from Cody Systems, Pottstown, PA on the PA COSTARS 6 contract, and  Funds.  5.COSTARS 6-] Exp. 10/12/23 Report Management System  therefore does not require bidding.  CODY Pathfinder RMS Package for 44 user licenses & 801 hours of Remote Implementation & Training at a total cost of $,87,950.00, including year one annual Subscription rate of $18,807. The Annual Subscription rate of $18,807 is for years 1  through year 3.  V. FEDERALSURPLUS PROPERTY  1.Federal Surplus Property Program  Purchasing respectfully requests the Board ofCounty Commissioners authorize and approve an updated application for new designees in the Federal Surplus Property Program. This program allows the County to purchase new or used surplus federal  property.  4    VI. TRAVELAPROVAL  1.National. Judicial Conference  Purchasing respectfully requests the Board of County Commissioners approve Travel for Judge Costanzo to attend a Conference for "Handling Capital Cases" sponsored by the National Judicial College in Ft. Lauderdale, FL. Estimated cost including travel, lodging & training is approximately $4,000. The proposed expenditure would be paid from the Judges  respective Operating Budget.  MIN#1167, Dated 03/16/2023  5    REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON WEST BEAUSTREETSUITEA), WASHINGTON, PENNSYLVANIA 15301  RACW/ tame  100  RACW/ ta  PHONE 724-228-6875 TOLLFREE 1-888-731-2154 FAX 724-228-6829 www.racw.ne redevdopmen@rae.net ROBERTC. GRIFFIN EXECUTIVE DIRECTOR  JEANP.WATSON, CHAIRPERSON STEPHENT.JOHNSON DARYLW.PRICE LAURALZIEMBA PAULSCARMAZZI  COUNTY COMMISSIONERS DIANA IREYVAUGHAN.CMAR LARRYI MAGGI, VICECHAIR NICKS SHERMAN  PROJECT ACTIVITY REPORT  DATE: TO: FROM:  March 15, 2023  Washington County Commissioners  Redevelopment Authority of the County of Washington  HOME Investment Partnerships American Rescue Plan  The. American Rescue Plan (ARP). Actof2021 appropriated funding to provide housing, services, and shelter to individuals experiencing homeless and other vulnerable populations under the HOME Investment Partnerships (HOME) Program. Washington County has been allocated $2,104,738 in HOME-ARP funds by the U.S. Department ofHousing and Urban Development (HUD). HOME- ARP qualifying populations are homeless; at-risk ofhomelessness; fleeing or attempting to flee domestic violence, sexual assault, stalking, or human trafficking; other populations where providing assistance would prevent the family's! homelessness or would serve those with the greatest risk of To receive HOME-ARP funds, an Allocation Plan must be developed that meets HUD regulatory requirements and describes the distribution ofHOME-ARP funds, including addressing the needs of qualifying populations. The County's HOME-ARP Allocation Plan was developed in accordance with the requirements of Notice CPD-21-10 and Notice CPD-22-13, required stakeholder consultation meetings were held, and the Allocation Plan was on public display March 1,2023 through March 15, 2023. A summary oft the proposed HOME-ARP Allocation Plan was provided to  housing instability.  the Board of Commissioners for review on March 1.  Action Allocation Plan. Resolution attached  RACW requests that the Board of Commissioners adopt ai resolution and approve the HOME-ARP    Project Activity Report - March 15, 2023  Allenport and West Finley Street Reconstruction Project Nos. CD2 22-01 and CD22-18  This project involves the following improvements:  Allenport Borough  Street reconstruction of First Street from J.F. Kennedy Street to Riverview Street (approximately 250 If) and Middle Street from First Street to terminus (approximately 690 If).  West FinleyT Township Road (approximately 2,0001f). Contractor: Contract Award: Funding: Award Date:  Street reconstruction of a portion of Spotted Tail Road from Fraction Road south towards Fraction  Morgan Excavating, LP $133,462.50 March 1,2 2023  $ 64,610.00 Allenport Community Development Block Grant Funds $ 68,852.50 West Finley Community Development Block Grant Funds  Canonsburg Street and Sewer Improvements Project No. CD21-03 (Street)  This project involves reconstruction of East College Street from Adams Avenue to Central Avenue,  approximately 2,0501 If. Contractor: Contract Award: Funding: Award Date:  Morgan Excavating, LP $205,453.50 March 14, 2023  Canonsburg Community Development Block Grant Funds  Donegal and Donora Street Improvement Projects Nos. CD20-09 and CD22-05  This project involves the following improvements:  Donegal Township (approximately 4501f). Donora Borough Contractor: Contract Award: Funding: Award Date:  Reconstruction and storm water improvements of Poplar Street from Highland Avenue to terminus  Reconstruction of Walnut Street from Modisette Avenue to Bank Street (approximately 900LF).  El Grande Industries, Inc. $172,552.75 March 17,2023  $ 73,904.50 Donegal Community Development Block Grant Funds $ 98,648.25 Donora Community Development Block Grant Funds  2    Project Activity Report -March 15,2023  Midway and Monongahela Street Reconstruction Proiect Nos. CD22-09 and CD22-10  This project involves street reconstruction as follows:  Midway Monongahela Funding: Bid Opening:  Jefferson Street from Railroad Street to West Dickson Street (approximately 680 If).  Chess Street from Fifth Street to Fourth Street (appropriately 6651 If).  Estimated Project Cost: $100,000.00  $5 50,000.00 Midway Community Development Block Grant Funds $5 50,000.00 Monongahela Community Development Block Grant Funds  March 17,2023  Independence Township Demolition Proiect No. CD1 18-15B  This project involves the demolition and site clearance oft the following blighted residential structures  that have been condemned under the Township's Code Enforcement Program.  2323 Avella Road 1847 Avella Road 1775 Avella Road 1151 Scenic Drive  Contractor: Contract Award: Funding Award Date:  American Demo, LLC $26,465.00 March 27,2023  Independence Community Development Block Grant Funds  RACWa and Land Bank Board Meetings  Our March board meetings will be Tuesday, March 28, 2023 starting at 4:00pm at the Hilton Garden  Inn PitsburgwSouthpointe  SIGNED: yt  3