WASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, January 18, 2023  I. Invocation  II. Approval of Minute PB 12-14-22 dated December 14, 2022  III. Public Comment  IV. Warden's Report  V. Bills  VI. Old Business VII. New Business  VIII. Adjourn Meeting  D. Vaughan N. Sherman L.I Maggi President Judge DiSalle A. Andronas J. Walsh A. Sloane  M. Namie J.C Grimm C.Griffin S.A Arnold J.H Hatfield J. Fewell J.T Thornburg P. Jansante    Minute. No.) PB1 12-14-22  December 14, 2022  Thei meeting of the Washington County Prison Board was held in the conference room of the Correctional Facility, 100 West Cherry Avenue, Washington, Pennsylvania, with thef following members being present: Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; President Judge John DiSalle; SheriffTony Andronas; District Attorney. Jason' Walsh (entered meeting at11:03 a.m.); and Controller. April Sloane. Also present were: County Solicitor) Jana Grimm via telephone; County Solicitor Associate Lauren Mathews; District Court Administrator Patrick Grimm; Executive Secretaries Marie' Trossman, Randi Marodi, and Pat Geho; Student Aanya Duvvuru; Chaplain Mike Pierson; Deputy Warden Chris Cain; Major David Coddington; Finance Director Josh Hatfield; Warden) Jeffrey Fewell; Administrative. Assistant Joyce Thornburg; Chief Clerk Cindy Griffin; Human Resources Director Shelli Arnold; Human Services Director Kim Rogers; and PrimeCare representative  Jessica Morris;  Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Chaplain Pierson Mrs. Vaughan asked ifthere were any corrections, additions, or omissions tol Minute Itv was moved by Mr. Sherman and seconded by'Mr. Maggi that Minute. No. PB1 11-16-22 be approved. The motion was carried unanimously withthe Board signifying their approval by stating  ledt the meeting with ani invocation. No. PB 11-16-22 dated November 16, 2022.  "Aye".  PUBLICCOMMENT None. WARDENSREPORT Administrative Fee Social Security Tylenol  Income from Otherlinitsforthel Maintenancealtimatesier.Noremberz022  $10,450.24 $1,200.00 $0,00 $11,650.24 $149,378.32  Monthlys sub-total Year-to-date grand total  Program Feesand Roomand Boardincome for Noyember2022  Billed -0- -0- -0- -0- 8 0 0 41 49  Collected -0- -0- -0- -0- Total 59 9 0 Total 235 294 63 104 14 5 $17,350.00 $112,250.00  Work Release Inmates Weekend Inmates  Monthly sub-total Year-to-date grand total  Statusofinmates Confinedati the End of] November2022  Male Female 51 9 0 Male Female 194 245  Full-time Inmates Work Release Inmates Weekend Inmates  Inmates Awaiting' Trial and/or Sentencing Examinations Performed by thel Physician New Commitments Dental Extractions Medical Transports Performed' by the Sheriff Contracted Housing Fee/Month Yearly' Total  Total Inmates  Warden Fewell asked Chaplain Pierson to discuss with thel Prison) Board his planst tol bringt two church groups into the facility for Christmas. Chaplain Pierson explained that a number of area    churches are partnering with the facility to bringa al little lighti into the darkness. He further explained that Immaculate Conception Church is once again providing "hope bags" to inmates which Christmas cards with stamps to send out along with some candy and toothpaste. Chaplain Pierson stated that they have two church groups that willl be comingi into the facility to sing Christmas carols with inmates ifthey chose toj participate and children from The Bible Chapel have made cookies to Warden Fewell requested the Prison Board approve the bid award for furnishing and delivering of produce for the Correctional Facility to Albano's, Washington, PA, the lowest most responsive and most responsible bidder meeting specifications based on the 25% markup from vendor's cost submitted in their bid proposal. Ifapproved, this contract will be effective DOA, 2021 Danuary1,2023) through December: 31,2022 [December 31,2024), with the option to renew: for one additional two (2) year period [nooptiontor renew). Bid submissions were reviewed and recommended: for approval by the Correction Facility Dietary and the Purchasing Department. This bid award for the Correctional Facility is contingent upon approval at the Board of Commissioners Warden Fewell requested the Prison Board approve théauthorizing of advertising for bids for linen supplies for the Correctional Facility. This authorization of advertising for the Correctional Facility is contingent upon approval at the Board of Commissioners meeting tol be held December 15, Warden Fewell directed the Prison Boardtohis memorandum which includes stats, projects funded during 2021 and 2022. He stated that he will be providing a year-endreviewi to the Prison Board which will include information like use of forcestatistics, routine statistics, medical statistics, inmate commissary and telephone. Hefurther stated thatheorrectional Facility does havea a few project requests for 2023 and that theywillplan to meet with Mr. Hatfield to discuss planning and Mrs. Vaughan requestedthe Prison Board add an item to theWarden's Report that is slated for approval at the next Board orCammisionetimetins foranagreement with George Junior Republic for the housingofdirect filejuvenile offenders ata a dailyrate of $755.54. Mrs. Vaughan stated that this would be a Jastresort option. Thisagreement for the Correctional Facilityis contingent upon approval at the Board ofCommissioners meeting to be held December 15,2022, Itwasmoved by Mr. Sherman ands seconded by Mr. Maggi to accept the Warden's Report. The motion was carried with a majority.oft theBoard signifying their approval by stating "Aye". Mr. Walsh  distribute to facility staff.  meeting tol be held December 15, 2022, Minute No. 1162.  2022, Minute No. 1162.  budgetary availability beforel bringinganylhingtothe Prison Board for approval.  Minute No. 1162.  abstained due to therequest regarding the placement of direct file juveniles.  BILLS  Ms. Sloane presented to the_Board for their consideration and approval of the bills dated Itwas moved by Ms. Sloane and seconded by Mr. Sherman, approving the bills dated December14, 2022. The motion was carried unanimously with the Board signifying their approval by  December 14, 2022 ini the amount of $607,433.97.  stating "Aye". (See thel list ofbills attached hereto and made a part hereof.)  OLD BUSINESS None. NEW BUSINESS None.    There being no further business, Mrs. Vaughan declared the meeting adjourned at  approximately 11:09a.m.  THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:  2023  ATTEST:  SECRETARY    Warden's Agenda January 18,2023  Employee of the Month recognition Graduate recruits and administer oath  Stats  PROPSAL: #1-Bid Extension with Albano Produce  1,Warden Fewell, respectfully requests the Prison Board to extend the bid for furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and conditions as our original agreement. This bid extension is effective January 1,2023 through December 31, 2024 and was previously approved by the Board of This request replaces a request for approval presented at the prior Prison Board meeting that NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON BOARD OF COMMISSIONERS APPROVAL. PROPOSAL #2 HVACI Maintenance - Contract #011023-HVAC  Commissioners meeting held on November 16, 2022, Minute No. 1161.  contained errors.  IWarden Jeff Fewell, on behalf of Building and Grounds, respectfully requests the Prison Board award the contract for the provision of HVAC/ Boiler Equipment & Preventative Maintenance to Scalise Industries Corporation dba EMCOR Services Scalise Industries, Lawrence, PA, who was the lowest most responsive and responsible bidder meeting requirements. All time & material repairs are to be done on an "as needed" basis at the rates of between $117/hr. & $172.50/hr. emergency rate, and for projects over $25,000 at the rate of $115 & $166/hr. emergency rate - Material is vendor's cost plus a 20% markup. The total bid for the Correctional Facility is $15,885.00 annually for boiler, HVAC, and software maintenance. This award will include the additional maintenance for the Caldwell Building. The proposals have been reviewed and recommended for award by Justin Welsh, Building & Grounds, Paul Krajacic, Correctional Facility, and the Purchasing Department. Ifapproved, this contract will be effective January 01, 2023, through December 31, 2024, with the option to NOTE: THIS AWARD FOR THE CORRECTIONAL FACILITY IS CONTINGENT NNNIIIEND OF REPORTI!!!!NNNNI!!!!!!  extend for two additional two-year periods.  UPON BOARD OF COMMISSIONERS APPROVAL.    Washington County Correctional Facility Invoices January 18, 2023 Housekeeping Supplies Bid Secure' Waste Removal Produce Bid Inmate Housing Coffee Bid Waste Removal Bread Bid Energy Utility Services Nov/22 Cost Per Copy Bid Industrial Commodities Bid Office Supplies Bid Kitchen Equipment Maintenance Housekeeping Bid Houskeeping Bid Fire Alarms Bid Inmate Housing Law Library Medical Supplies Bid Industrial Commodities Bid Employment Screenings Employee Screening Water Utility- Nov/22 Contracted Medical Services Cost Per Copy Bid General Contracting Bid Milk Bid Liquid Fuels Utility Service- Nov/22 Pest Control Bid COSTARS Food Contract  AZJ Janitorial Services LLC *Access Information Protected Albano's Allegheny County. Jail Belfiore's Coffee &F Food Service Co. *Big's Sanitation Bimbo Bakeries USA *Columbia Gas of PAI Inc. *FBM Capital LLC Grainger WI WI Inc. *HiTouch Business Services LLC Hobart Service Jack Frye Sales and Service Janitor's Supply Co. Johnson Controls Inc. Lawrence County *Lexis Nexis McKesson Medical-Surgical MSCI Industrial Supply Co. Novacare Outpatient *PA State Police Pennsylvania. American Water Primecare Medical Inc. *Ricoh USAI Inc. Scalise Industries Schneider's Dairy *Sprague Operating Resources "Stegenga Pest Control *Sysco Pittsburgh LLC  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  8,014.08 95.97 5,706.69 7,662.00 1,024.80 1,640.00 8,101.70 3,456.62 161.21 102.26 (335.74) 3,755.68 2,935.00 624.59 1,347.00 14,450.00 541.00 826.00 779.74 500.00 110.00 8,408.80 176,854.68 567.56 2,172.78 5,681.82 2,991.90 1,200.00 16,513.72    *US Foods Inc. "Verizon Wireless *WI BI Mason Co. Inc. Washington Health System Washington Physician Services *West Penn Power *Paid as required by due date  Food Bid  $ $ $ $ $ $ $ $  26,605.37 160.04 489.61 31,150.00 51.00 510.00 8,779.29 343,635.17  Telecommunication' Utility- 11/17-12/16/22 Office Supplies Bid CPR Training Employment Screening Power Utility- 9/22-10/20/22 Total 1/18/23 Meeting  Washington E Washington. Joint Authority Sewage Utility Service 9/29-11/30/22