WASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, February 15, 2023  Invocation  II. Approval ofl Minute PB 1-18-23 dated January 18, 2023  III. Public Comment  IV. Warden's Report  V. Bills  VI. Old Business VII. New Business  VIII. Adjourn Meeting  D. Vaughan N. Sherman L.N Maggi President Judge DiSalle A. Andronas J. Walsh A. Sloane  M. Namie J.Grimm C.Griffin S. Arnold J. Hatfield J. Fewell J.7 Thornburg P. Jansante    Minute No. PB 1-18-23  January 18, 2023  Thei meeting oft the Washington County Prison Board was held in Suite G-17 of Crossroads Center, 95 West Beau Street, Washington, Pennsylvania,' with the following members being present: Commissioners Dianal Irey Vaughan, Nick Sherman; President Judge John DiSalle; District Attorney Jason Walsh; Chief Deputy SheriffTony Mosco and Controller April Sloane. Absent from the meeting was Commissioner Larry Maggi. Also present were: Chief of Staff Mike Namie; Solicitor) Jana Grimm; Human Resources Assistant Director. Andrea) Johnston; Finance Director Josh Hatfield; Warden) Jeffrey Fewell; Chief Clerk Cindy Griffin; Executive Secretary Randi Marodi; Administrative. Assistant Joyce Thornburg; District Court Administrator Patrick Grimm; Deputy' Warden Chris Cain; Major David Coddington; Treatment Supervisor Judy Klobucar; Treatment Counselor Samantha Bailey; Chaplain Mike Pierson; Captain Shift-Commander Shane Cisko; Correctional Officer Stephanie Madrid; Correctional Officer Cadets Samantha Coffield, Noahl Davis, Shalyn Berggren; and Observer-Reporter  representative Mike) Jones. led the meeting with ani invocation. No. PB: 12-14-22 dated December 14, 2022.  Mrs. Vaughan called the meeting to order at approximately11.00: a.m., and Chaplain Pierson Mrs. Vaughan askedi ifthere were any corrections, additions, or omissions tol Minute Itv was moved by Mr. Sherman and secondedbyMinute No. PB12-14-22 be approved. The  motion was carried unanimously with the Board signifying their approvalbys stating"Aye".  PUBLICCOMMENT None. WARDENSREPORT Administrative Fee Social Security Tylenol  Income from Other Unitsfort the) Malnemanceolmatesle. December: 2022  $12,598.68 $1,200.00 $0.00 $13,798.68 $163,177.00  Monthly sub-total Year-to-dates grand.total  Program Feesand Roomand Boardincome for-December2022  Billed -0- -0- -0- -0- 8 0 0 42 50  Collected -0- -0- -0- -0- Total 51 0 0 Total 251 302 81 123 17 8 $0.00 $112,250.00  Work Release Inmates Weekend Inmates  Monthly sub-total Year-to-date grand-total  StatusofinmatesContinetathclndeindofDecember2022  Male Female 43 0 0 Male Female 209 252  Full-time Inmates Work Release Inmates Weekend Inmates  Inmates Awaiting Trial and/or Sentencing Examinations Performed by thel Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month YearlyTotal  Total Inmates  Warden Fewell introduced tot the Prison Board, Cadets Samantha Coffield, Noah Davis and Shalyn Berggren. He: stated that the Cadets successfully completed 1921 hours ofs specialized training    and direct supervision as part of the training academy and are certified as Correctional Officers. President Judge DiSalle. administered the oath of office tot the Cadets and the Prison Board congratulated and welcomed them as new' Washington County Correctional Officers.  Warden Fewell introduced to thel Prison Board Correctional Officer Stephanie Madrid and recognized her as employee of the month for December. He stated that she was selected by the chain ofcommand for outstanding performance and that shel has been with the Correctional Facility for approximately four months. Warden Fewell further stated that others should emulate her asa Correctional Office and the Prison Board congratulated Correctional Officer Madrid for her  achievement.  Warden Fewell started his report bys stating that the current population was 301 as of one week ago! but noted that the population has increased by 20 due to several bookings over thel last week. He noted that the facility has fivej juveniles in custody being held at either Allegheny or Lehigh counties and one being) held at George Junior. Warden Fewell noted thati iti is costly tol house juveniles but due to staffing requirements, they must be housed elsewhere. He continued his report by discussing the staffing levels at the facility with the current Çorrectional Officer staffing at' 76%. Warden Fewell further stated that this figure will fluctuate basedon attrition and the availability of new: recruits. He stated that the facility continues to work.withHuman Resources to manage staffing challenges and thanked them for their engagement and forrecruiting 16 new recruits in 2022. Warden Fewell stated that training is very importanti in the faciity with Correctional Officers being required to take four online DACOTA training class monthly, withatotal of 48 hours oftraining annually. He expects more. hands-on training oncestaffing levels increase. Warden Fewell stated that off-site trainingi is scheduled with the County CorrectionsAsociation ini Mars, Pennsylvania in April and with the Warden's Associationin, King of Prussia,theNational Commission on Correctional Healthcare in Washington, D.C., the AmericanCorrectionalAssociation in Philadelphia and the Pennsylvania County Correctional AssocAtonia.larrsburg inOctober. He further stated that he Warden Fewell stated thet facility is scheduledfortsroutine audit by the Pennsylvania Department of Correctionson July 12,2023. Hefurther stated that facility has information reports due in advance of the of on-site audit and the facilityis aggressively preparing for the audit. WardenfFewellstated thatcommitments: for theyear 2020 were 1,820, 1,826 in 2021, and last yeari it was upshghtlyt to 1,904. Hecontinued thatuses of force are down, about one per week, which Mrs. Vaughanasked how many pairsofstun gloves the facility has. Warden Fewell responded that the facility has oneset. Commissioner Irey Vaughan asked ifthef facility uses pepper spray more as opposed to the stun gloves. Deputy Warden Cain responded that it is case by case but that the stun gloves have been used modèrately. Mrs. Vaughan inquired if fother facilities now use the stun glove rather than pepper spray. WardenFewell: responded that many facilities use the stun gloves, including Allegheny County, which also uses other taser devices. Warden Fewell further stated that they actively track use-of-force activities and stated thati iti is rare and iff force is used, iti is minor. Warden Fewell stated that there are currently 10 participants in the Community Service Program, and ith has gone well. He alsos stated that our Prison Rape Elimination Act (PREA) rateis good with all allegations either unsubstantiated or unfounded after investigation. Warden Fewell Warden Fewell requested the Prison Board to extend the bid for furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and conditions as our original agreement. This bid extension is effective January 1, 2023 through December 31, 2024, and was previously approved at the Board of Commissioners meeting held on November 16, 2022, Minute No. 1161. This request replacesar request for approval presented at the  tries to get staffi involved in these anngemudhiapesbe  isl low for a) population of around 300.  explained the process for reporting and investigation within the facility.  prior Prison Board meeting that contained errors.    Warden Fewell, on behalf of Buildings and Grounds, respectfully requested the Prison Board to award the contract for the provision of HVAC/ Boiler Equipment & Preventative Maintenance to Scalise Industries Corporation dba EMCOR Services Scalise Industries, Lawrence, PA, who was the lowest most responsive and responsible bidder meeting requirements. All time & material repairs are to be done on an' "as needed" basis at the rates of between $117/hr. & $172.50/hr. emergency rate, and for projects over $25,000 at the rate of$115 and $166/hr. emergency rate - material is the vendor's cost plus a 20% markup. The total bid for the Correctional Facility is $15,885.00 annually for boiler, HVAC, and software maintenance. The proposals havel been reviewed and recommended for award by) Justin Welsh, Buildings & Grounds, Paul Krajacic, Correctional Facility, and the Purchasing Department. Ifapproved, this contract will be effective January 1, 2023, through December 31, 2024, with the option to extend for two additional two-year periods. Thisaward is contingent upon approval at the Board of Commissioners meeting to be held January 19,2023, motion was carried unanimous with the Board signifying their approval by stating "Aye".  Minute No. 1164.  Itwas moved by Mr. Sherman and seconded by Ms. Sloane to accept the Warden's Report. The  BILLS  Ms. Sloane presented tot the Board for their consideration andapproval of the bills dated It was moved by Ms. Sloane and seconded byMr. Sherman, approvingthe bills dated January 18,2023. The motion was carried unanimouslywith, theBoard signifyingt their approval by  January 18, 2023, in the amount of $343,635.17.  stating "Aye". (See thel list ofbills attachedhereto: and madeapart hereof.)  OLDI BUSINESS  Ms. Sloane inquired aboutther presentation and meeting heldon December 2, 2022, regarding thef facility's needs study asthere hasbeen no folowup,Mr.aughan: and Mr. Sherman both stated  5  that therel have been noi follow-upd discussions: atthistime.  NEW  - - --  Therebeingno further businèss, Mrs.Vaughan declared the meeting adjourned at  approximately 11:27am.  -  THEFOREGOING MINUTES SUBMITTED FOR APPROVAL:  2023  ATTEST:  SECRETARY    Warden's Agenda February 15, 2023  PROPOSALHI-New Hires Anthony Cox - rehire Vernon Cullins Carol Daily Elizabeth Doyle Courtney Hess Richard Mersky Jason Miles Michael Sahlica Karon Shuff Rodney Smith  Note: We are looking at a start date of Monday, March 6, 2023. New hire orientation is ROFOSALP-SafGuard Safety Restraint Chair Quote #EST0061858 $3,962.06 I,V Warden Jeff Fewell, respectfully request the Prison Board authorize purchase of the SoftGuard Deployed, this safety chair will assist correctional staff with the custody, care, control, safety, security, health and welfare ofincarcerated persons who are detoxing or seriously mentally ill. Note: This agreement for the Washington County Correctional Facility is contingent upon Board PROPOSAL#3--011023-Linens: Various Vendors for WCCF Linen Supplies -Bid Award I,Warden Jeff Fewell, respectfully requests the Prison Board award the bid for linen supplies for the Correctional Facility to the listed vendors for their "per unit" costs submitted in their Ifapproved, this contract will be effective DOA through December 31, 2023, with the option to extend for (2) two additional (1) one-year periods at a total yearly cost of approximately $23,000. This bid is being awarded to the lowest most responsive and responsible bidders Bid responses were: reviewed and recommended for award by the Correctional Facility and the  scheduled for Monday, March 13, 2023.  Safety Restraint Chair with Inmate Welfare Funds.  ofCommissioners approval.  Linen Supplies - Contract #011023-Linen  bid, Victory Supply, Mount Pleasant, TN.  meeting the specifications. Purchasing Department.  Note: This award is contingent upon Board of Commissioners approval.    PROPOSAL#-Kithen Equipment Repair- Contract #042121-KER &I Laundry Equipment Repair for the WCCF to the following vendors.  I, Warden Jeff Fewell, respectfully requests the Prison Board extend the bid contract for Kitchen  AIS Commercial Parts & Service, Pittsburgh PA-8-5, M-F-$94.50/hr; 5-8, M-F- Hobart Service, Troy, ON-8S.MF-51I7,0O0h: 5-8,M-F-V WE-$191.00 All work will be done on ai time and material basis as needed. Ifapproved, this extension will be effective May 1, 2023, through April 30, 2024, this will be thel last available extension. Note: This award is contingent upon Board ofCommissioners approval. County Wide, Fire Alarm Inspections - Contract #011723-FireAlarm  WE-$141.75  PROPOSAL#S--0I1773-FireAlarm (Scalise Industries Inc for Fire Alarm Inspections I, Warden Jeff Fewell, on behalfofBuiling: & Grounds, respectfully requests the Prison Board award the bid for Fire Alarm Inspections, to Scalise Industries Corporation. dba EMCOR Services, Lawrence, PA at their submitted per inspection and hourly prices. Inspections, Cleanings, and modification costs will range between $400.00 and $2,400.00 per inspection at an Ifapproved, this contract will be effective DOA through December 31, 2024, with the option to  approximate annual cost of $58,000.00.  mutually extend for (2) two additional (1) one-year periods. Note: This award is contingent upon Board of Commissioners approval.    Washington County Correctional Facility Invoices - February 15, 2023 Housekeeping Supplies Bid Secure Waste Removal Kitchen Equipment Bid Inmate Housing  AZJ Janitorial Services LLC *Access Information Protected AIS Commercial Parts & Service Allegheny County, Jail *Atlantic Tactical *CDW-G *Columbia Gas ofF PAI Inc. Cornerstone Detention Products County of Lehigh *FBM Capital LLC Grainger W WI Inc. *Hobart Service *Jack Frye Sales and Service *Keystone Rubber Stamp Lawrence County *Lexis Nexis MSC Industrial Supply Co. Otis Elevator Company *PCCA *PA. Assoc. of Notaries PAI Dept. pf Labor & Industry *Pennsylvania. American Water Primecare Medical Inc. *Ricoh USAI Inc. "Safety-Kleen Systems Scalise Industries *Sprague Operating Resources *State Chemical MFG Co. "SuperLaundry  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  3,890.30 93.67 196.86 23,496.80 1,074.12 4,194.44 4,439.61 24,140.44 2,700.00 130.22 2,900.24 2,366.28 515.00 90.56 3,000.00 75.00 1,737.22 2,358.39 180.00 546.50 236.94 7,863.97 176,864.61 579.89 1,140.75 11,648.91 5,413.84 1,111.51 591.21  PO# 45195-F Firearms and Ammunition PO# 45051, 45219- Computer Equipment Energy Utility Services - Dec/22 Electronic Equipment Inmate Housing Cost Per Copy Bid Industrial Commodities Bid Kitchen Equipment Maintenance Housekeeping Bid PO#4 45291, 45288. Ink Stamp Inmate Housing Law! Library Industrial Commodities Bid Elevator Maintenance Bid Membership Fees Notary" Training Elevator Certification Water Utility- Dec/22 Contracted Medical Services Cost Per Copy Bid PO#45315- Antifreeze Recycling General Contracting Bid Liquid Fuels Utility Service Dec/22 PO# 45286- Cleaning Products Cleaning Supplies    *Sysco Pittsburgh LLC Trapuzzano's Uniforms Tn-Community South EMS *Tril Dim Filter Corp. *US Foods Inc. "Verizon' Wireless *W BI Mason Co. Inc. "Washington Health System *Washington Physician Services *West Penn Power *Witmer Public Safety *Paid as required by due date  COSTARS Food Contract Uniforms Bid PO# 45193- Heartsavers PO# 45130, 44876- Air Filters Food Bid Telecommunication Utility- 12/17-1/16/23 Office Supplies Bid Guard Tray Employment Screening Power Utility- 12/20-1/19/23 PO# 45166- - Pepper Balls Total 2/15/23 Meeting  $ $ $ $ $ $ $ $ $ $ $ $ $  12,114.10 1,198.00 316.00 1,166.43 15,866.63 160.04 881.93 13,895.00 30.00 25.00 9,271.50 139.95 338,641.86  "Washington E Washington. Joint Authority Sewage Utility Service- - 11/30-12/29/22