41  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD Minute No. 966  WASHINGTON COUNTY, PENNSYLANIA  Washington County Commissioners Washington, Pennsylvania, March 6, 2014  The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and Harlan G. Shober,Jr. Also being present: Fr. Joseph Oleynik of St. John the Baptist Church, Canonsburg, Pa.; American Legion Post 907 representative Roy Wise; Director of Administration Scott Fergus; Solicitor Lynn DeHaven; Director of Human Resources Chuck Nicholls; Chief Clerk Mary Helicke; Administrative Assistant Joyce Thornburg; Commissioner Administrative Assistants Joy Orndoff and Marie Trossman; Planning Department representative Melanie Thomas-Finney; Behavioral Health and Developmental Services representative Sara Sichi; WJPA representatives Jim) Jefferson; Observer- Reporter Publishing Co. representative Barbara Miller; and concerned citizens Frank Byrd, Kaylea Thomas,  Elaine Moore, Shannon Moore and Lisa Wood.  Mr. Maggi called the meeting to order at approximately 10:03 a.m. Pastor Dan Grimes led the meeting with a prayer. Mr. Wise led the Pledge of Allegiance.  Mr. Maggi entertained: a motion approving Minute No. 965 dated February 20, 2014. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving Minutel No. 965, as written.  Roll call vote taken: Motion carried unanimously. SPECIAL ORDER OF BUSINESS Washington County.  Mr. Shober Yes; Mrs. Vaughan; Mr. Maggi Yes.  Mrs. Vaughan read a proclamation proclaiming the month of March Self-Harm Awareness Month in Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the proclamation for the month of  March as Self-Harm Awareness Month. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Irey Vaughan Yes; Mr. Maggi Yes.  AI McGuffey High School student, Kaylea Thomas, used this topic as her senior project. Ms. Thomas stated that she feels awareness needs tol be raised so teenagers will nol longer bei ignored nor judged by these actions. Ms. Thomas then passed out orange ribbons toi raise awareness of self-harm. She urged everyone to  wear the orange ribbons on March 19. (RECESS FOR PHOTOS)    42  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD PUBLICCOMMENTS None. OLDBUSINESS BIDAWARDS  WASHINGTON COUNTY, PENNSYLANIA  Solicitor DeHaven recommended the Board approve the bid award for roof replacement and repairs (full/partial) of the Washington County Courthouse Square, 9-1-1 Call Center and the correctional facility (above kitchen) tol Miller Thomas Gyekis (MTG), Pittsburgh, Pa., in the bid amount of $378,590.00, being the lowest most responsive and responsible bidder meeting specifications. The costs of these repairs have been approved for. Act 13 Funds. This replacement and repair for the Correctional facility is contingent upon  Prison Board approval.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award for roof replacement and  repairs for the above named areas. Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Solicitor DeHaven recommended the Board approve the bid award for fixed asset appraisal services/software for Washington County and the Washington County Health Center to the following lowest most responsive and responsible bidder meeting specifications: Industrial Appraisal Company, Pittsburgh, Pa., in the amount of total bid of $64,070.00 (plus annual service fees of 3,600 and 4,040 for two reports, one for insurable values and one for the property report.) A majority oft the costs will be paid from the general  fund with a smaller percentage coming from the health center operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the bid award for fixed asset appraisal  services/software for Washington County and the Washington County Health Center.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  BID CONTRACTS  Solicitor DeHaven recommended the Board approve the carpet purchase from Don Greer's Fashion Floors of Washington, Pa., being made via a bid contract and therefore does not require bidding. The total purchase is $22,998.32, and would include flooring for Human Services, Controller's Office and Purchasing, as part of the structured rotation to keep carpet updated within the courthouse square structure.  Moved by Mrs. Vaughan; seconded by Mr. Shober, apptoving the above bid contract for carpet.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.    43  MINUTE BoOK  BOARD OF COMMISSIONERS CONTRACT EXTENSION  WASHINGTON COUNTY, PENNSYLANIA  IMRLIMITED  Solicitor DeHaven recommended the Board approve the extension of the contract with Washington Builders Supply Co. This contract is for the purpose of obtaining building materials on an as need basis based on per unit costs. This contract extension will be effective through December 31, 2014.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above contract extension for  building materials.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  NEW BUSINESS  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Elections Office, ofa contract with Dominion Voting for 2014 ata cost of $58,660.00. Dominion offers election  support services and testing for the primary and general election.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the contract with Dominion Voting for  2014.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of the Elections Office, oftravel for Wesley Parry tol Denver, Colo., to attend a conference/vorkshop held by The Election Center. Costs are estimated to be approximately $2,200. Approvalis also requested to add The Election  Center to the list of approved associations.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving travel tol Denver, Colo., and the  addition of The Election Center to the list of approved associations. Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Roll call vote taken: Motion carried unanimously.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Public Safety, of the Hazardous Emergency Preparedness Planning and' Training Grant for FFY2 2014. The grant, in the amount of $10,602.00, is for the completion ofa planning assessment and training for emergency responders. This isat reimbursable grant program which involves af federal share of 80% and the county providinga 20%  soft match.    44  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the Hazardous Emergency  Preparedness Planning and' Training Grant for FFY2014.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Tax Revenue, oft travel to San Antonio, Texas, from April 13 to April 16, 2014, for Debbie Bardella, Debbie Rutan, Brad Boni and Raff Casale. The purpose of the travel is to attend the Tyler Technologies Conference. Costs are estimated tol be $6,100.00 and will be charged to the Recorder of Deeds Records Improvement Fund. Moved by Mrs. Vaughan; seconded by Mr. Shober, approving travel to San Antonio, Texas.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval ofa paid-up oil and gas lease with Chesapeake Appalachia, LLC for 10.6800 acres located in Donegal Township, Washington County: Parcel L.D. 230-007-00-00-0064-00 and 230.007-00.0.006-00. The lease stipulates no surface operations,a  royalty of 18% and signing bonus of $6,500 per acre.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the paid-up oil and gas lease with  Chesapeake Appalachia, LLC. Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board: for their consideration and approval, on behalf of the Planning Department, three unitization agreements for Cross Creek County Park totaling 537.1315 acres for inclusion  in the Avella Land Ventures Units A, B and C. The wells site is not on County property.  Unit A: 157.9202 acres of713.7851 total Unit B: 103.1503 of 255.2768 total Unit C: 276.0610 acres of 599.6177 total  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving three unitization agreements for Cross  Creek County Park.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.    45  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Chief Clerk presented tot the Board for their consideration and approval, on behalf of the Finance Department, of the renewal of general and professional liability insurance from Pelican Insurance. The  annual premium is $100,575.00.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the renewal of general and professional  liability insurance froml Pelican Insurance. Roll call vote taken: Motion. carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Child Care Information Services, of the 2014 provider agreements with the list of previously apptoved providers. The contracts will automatically renew until either party notifies the other party, in writing, not to renew under the  current terms.  April Goudy, Washington, Pa. Sabrina Whittington, Beaver Falls, Pa. Mandy Fox, Beaver Falls, Pa. Kids 1* Child Care, Washington, Pa.  Tori Torhan, Ambridge, Pa. Donna Greene, Washington, Pa. Dulcinea Campbell, Beaver Falls, Pa. Ashley Happ, Ambridge, Pa.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above listed 2014 provider  agreements.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi- Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Children & Youth Services, ofap purchase of service agreement with Family Care for Children & Youth, Inc., for the period of July 1,2013 through June 30, 2014. The contract authorization amount will not exceed $255,000.00  and no additional county funds are required.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above purchase of service  agreement with Family Care for Children & Youth, Inc.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval to authorize the advertising  for bids for generator preventative maintenance for all County buildings.    46  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the authorization to advertise for bids  for generator preventative: maintenance. Roll call vote. taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of Court Administration, to enter into a month-to-month lease agreement with. Andrew G. Uram Family Partnership for MDJ 27-1-01 for the current office space effective April 1, 2014: at the current rate of54137.68/month. President Judge Debbie O'Dell Seneca would like toi investigate additional options prior to entering into a  five-year lease for our current. location.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the month-to-month lease agreement  with. Andrew G. Uram Family Partnership for MDJ 27-1-01 current office space.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and apptoval, on behalf of Court Automation, oft the purchase ofa three-year maintenance agreement with Emerson Network Power/Liebert Systems of McKees Rocks, Pa., to cover the maintenance and support of the Courthouse Liebert UPS unit. The agreement would continue through March, 2017, atat total cost of$31,380.00 ($10,460.00 per year). The  total cost would be paid from Court. Automation operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the three-year maintenance agreement  with Emerson Network Power/Liebert Systems.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented to the Board for their consideration and approval, on behalf of] Public Safety, of the payment of software maintenance from Environmental Systems Research Institute (ESRI), Redlands, Calif., in the amount of $32,228.00, for the software to maintain and update geographical features in the 9-1-1 dispatch system. The maps developed through this software are the foundation of the computer-aided dispatch system and is shared to other county departments such as Planning and' Tax Revenue departments. Funding for this support is paid ata 60/40 split between PEMA funds and the Public Safety operating budget. The proposed purchase isi in accordance with the pricing on the PA State Contract and therefore  does not require bidding.    47  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD  WASHINGTON COUNTY, PENNSYLANIA  Moved by Mrs. Vaughan; seconded by Mr. Shober, approvingt the payment of software maintenance  from Environmental Systems Research Institute (ESRI).  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  Chief Clerk presented tot the Board for their consideration and approval, on behalf of thel District Attorney's Office, oft the purchase of three AT&T data SIM cards with an unlimited monthly data plan in order to utilize equipment Mr. Toprani acquired through the federal granti in 2008-2012. The need for this wireless service would! bef for 24/7 access. SIM card willl be free with activation - service $39.99/month.  Funding willl be through the District. Attorney operating budget.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the purchase oft three AT&T'SIM  cards.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi- Yes.  Chief Clerk presented to the Board for their consideration and approval of the addendum tot the land lease which provides for the consent oft the assignment ofl Misquitta'sI Land Leaset to Key Environmental,  Inc., as well asi increases the annual rent in accordance with the existing lease.  Moved by Mrs. Vaughan; seconded by Mr. Shober, approving the above addendum tot the land lease.  Roll call vote taken: Motion carried unanimously.  Mr. Shober- Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  ANNOUNCEMENIS  An executive session was held on' Wednesday, March 5, 2014, immediately following the Agenda Meeting, as ani information session to discuss personnel, real estate and potential litigation. The Salary Board  meeting will follow today's meeting.  SOLICITOR amount of$1,911.11. 2851 MCCREADYR BURGETISTOWN,PA 15021 Tax Year: 2014 District: CECIL Parcel: 140.009-02.08-018-00 Amount: $118.89  Solicitor DeHaven presented to the Board for their consideration and approval of tax refunds in the  MCDERMITT. ARTHURCJR &1 ETAL GORBY KENNETH EJ JR&I DIANEL HENRYRONALD)  10BUZANOSKIIN EIGHTY. FOUR, PA1 15330 Tax Year: 2014 District: NORTHBETHLEHEM Parcel: 490.015-00.00005-02 Amount: $307.269999998:  700 CLEVELAND: RD#2 WASHINGTON,PA1 15301 Tax Year: 2014 District: NORTHI FRANKLIN Parcel: 510-001-01-03-008-00 Amount: 269.1499999998    48  MINUTE BooK  BOARD OF COMMISSIONERS IMRLIMITED E00718327LD AVGPROPLLC 62TOWNSITERD POBOX406 LANGELOTH,PA 15054 Tax Year: 2014 District: SMITH Parcel: 570-019-02090-0014-00 Amount: $40.03999999999 HYDE: KERRYP 118.MCGOVERNI ROAD HOUSTON,PA1 15342 Tax Year: 2014 District: CHARTIERS Parcel: 170.01607-03-0009-00 Amount: $8682999999998  WASHINGTON COUNTY, PENNSYLANIA  KONATSTANLYR 1011 FOURTHI BLVD. WESTI BROWNSVILLE, PA 15417 Tax Year: 2014 District: WESTBROWNSVIE ANNEX Parcel: 675-015-0000-0001-17 Amount: $357.25  BANDI JAMESL 116MCCLINTOCKI DRIVE MCMURRAY, PA1 15317 Tax Year: 2014 District: PETERSTOWNSHIP Parcel: 540.07-06.01-000800 Amount: $423.69 DYER MICHAELJ 630 SCENICF RIDGE: DR VENETIA, PA 15367 Tax Year: 2014 District: PETERSTOWNSHIP Parcel: 540.05.30.00.000500 Amount: $307.990000000001  Moved! by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the tax refunds in the amount of  $1,911.11.  Roll call vote taken: Motion carried unanimously.  Mr. Shober Yes; Mrs. Vaughan Yes; Mr. Maggi Yes.  There being no further business, Chairman Maggi declared the meeting adjourned at approximately  10:20: a.m.  THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:  CMorck 19 2014  ATTEST: TLy & lelickD  CHIEF CLERK